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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
ARTS, CULTURE AND RECREATION COMMITTEE
HELD ON WEDNESDAY, 10 JUNE 2009 AT 9:33AM
IN THE COMMITTEE ROOM, LEVEL 15
CIVIC ADMINISTRATION BUILDING
1 GREYS AVENUE, AUCKLAND

PRESENT:	Councillors	Greg	Moyle, ED	Chairperson
		Toni	Millar, JP	Deputy Chairperson
		Ken	Baguley
		Dr Cathy	Casey
		Bill	Christian, JP	[From 9.35am, item 4.2]
		Glenda	Fryer
		John	Lister, OBE
ALSO PRESENT:	Councillors	Mark	Donnelly	[From 9.40am, item 4.2; Until 10.47am, item 9]
		Graeme	Easte	[From 9.55am, item 4.3; Until 11.35am, item 15; From 11.40am, item 16; Until 12.02pm, item 4.1; From 12.08pm, item 4.1]
		Richard	Northey, ONZM	[Until 12.04pm, item 4.1; From 12.10pm, item 4.1]
		Denise	Roche	[From 11.10am, item 14; Until 11.45am, item C2]

1. APOLOGIES

   There were no apologies.

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 13 May 2009 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   The Chairperson moved:

   That item 4.2 be taken at this point.

   CARRIED

   4.1. CANDY ELSMORE AND NIGEL ARKELL - REPRESENTING THE ARTS REGIONAL TRUST

   [ATTACHMENT 4.1]

   That Ms Candy Elsmore, Mr Nigel Arkell and Ms Sandi Morrison, representing the Arts Regional Trust, be thanked for their presentation to the Arts, Culture and Recreation Committee regarding the Arts Regional Trust update report.

   CARRIED

   4.2. AUCKLAND REGIONAL PHYSICAL ACTIVITY AND SPORT STRATEGY (ARPASS) - DANNY O'DONNELL, STRATEGY DIRECTOR

   [ATTACHMENT 4.2]

   That Mr Danny O'Donnell, Strategy Director - Auckland Regional Physical Activity and Sport Strategy (ARPASS), be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the ARPASS update report.

   CARRIED

   4.3. KIT HOWDEN, CHAIRMAN, FRIENDS OF MAUNGAWHAU

   [ATTACHMENT 4.3]

   That Mr Kit Howden, Chairman - Friends of Manungawhau, be thanked for his presentation to the Arts, Culture and Recreation Commtitee regarding the implementation of the Maungawhau/Mt Eden management plan, and his summary of volunteer work carried out on the mountain, Maungawhau/Mt Eden, over the last 12 months.

   CARRIED

   4.4. MOUNTAIN FOUNTAIN, AOTEA SQUARE - TERRY STRINGER, ARTIST

   That Mr Terry Stringer, Artist, Dr Robin Woodward, and Ms Diane Snow, be thanked for their presentation to the Arts, Culture and Recreation Committee regarding the Mountain Fountain, Aotea Square.

   CARRIED

5. REPORTS REQUESTED / PENDING

   The Chairperson moved:

   That the report of the Democracy advisor, dated 2 June 2009, be amended as follows:

   Row No.	Target Date	Report Name	Comments
   1	From Jun-09 now Aug-09	Review of the Draft Transport Asset Management Plan 2009 - Managing the asset lifecycle - Footpaths	Report investigations are taking longer than envisaged.

   Councillor Fryer moved the following amendment by way of addition:

   2. That a scoping report on this matter also be provided for the Combined Committees meeting on 18 June 2009, in case any amendments to the 10-year plan are warranted.

   LOST

   The Chairperson put the substantive motion:

   That the report of the Democracy advisor, dated 2 June 2009, be amended as follows:

   Row No.	Target Date	Report Name	Comments
   1	From Jun-09 now Aug-09	Review of the Draft Transport Asset Management Plan 2009 - Managing the asset lifecycle - Footpaths	Report investigations are taking longer than envisaged.

   CARRIED

6. AUCKLAND REGIONAL PHYSICAL ACTIVITY AND SPORT STRATEGY (aRPASS) UPDATE

   The Chairperson moved:

   1. That the Arts, Culture and Recreation Committee notes the update report from Mr Danny O'Donnell, Strategy Director, Auckland Regional Physical Activity and Sport Strategy (ARPASS).
   2. That the Arts, Culture and Recreation Committee notes the Auckland Regional Physical Activity and Sport Strategy (ARPASS) Board resolution 'that the ARPASS Board will investigate ARPASS or a similar vehicle (which may be considered appropriate) for the best way forward post 2010 until 2012 (i.e. best vehicle, roles and responsibilities, governance structure and potential funding) to provide a region wide perspective on sport and physical activity for the new Auckland Council and local boards, and report this back to Council in coming months'.

   Councillor Fryer moved the following amendment by way of addition:

   3. That officers report to the September 2009 meeting of the Arts, Culture and Recreation Committee on whether to propose the extension of the life of the Auckland Regional Physical Activity and Sport Strategy (ARPASS) to June 2012.

   LOST

   The Chairperson put the substantive motion:

   1. That the Arts, Culture and Recreation Committee notes the update report from Mr Danny O'Donnell, Strategy Director, Auckland Regional Physical Activity and Sport Strategy (ARPASS).
   2. That the Arts, Culture and Recreation Committee notes the Auckland Regional Physical Activity and Sport Strategy (ARPASS) Board resolution 'that the ARPASS Board will investigate ARPASS or a similar vehicle (which may be considered appropriate) for the best way forward post 2010 until 2012 (i.e. best vehicle, roles and responsibilities, governance structure and potential funding) to provide a region wide perspective on sport and physical activity for the new Auckland Council and local boards, and report this back to Council in coming months'.

   CARRIED

7. IMPLEMENTATION OF MAUNGAWHAU - MT EDEN MANAGEMENT PLAN

   The Chairperson moved:

   1. That the Arts, Culture and Recreation Committee note that officers continue to implement the Maungawhau-Mt Eden management plan (2007), including improvements to the visitor experience and the management of vegetation on the mountain.
   2. That the Arts, Culture and Recreation Committee note that officers initiated the Expression of Interest process for the redevelopment of the tea kiosk building into a café/interpretation centre in February 2009, and that any potential redevelopment of the building needs to support iwi aspirations for the mountain (as per the joint management model proposed in the 2006 Agreement in Principle between Ngati Whatua o Orakei and Auckland City Council).
   3. That the Arts, Culture and Recreation Committee note that officers are proceeding with options for the removal of heavy traffic from Puhi Huia Road to the summit, and improvements to the signage/track network and summit upgrade, and will update the Arts, Culture and Recreation Committee in September 2009.
   4. That the Arts, Culture and Recreation Committee endorse the permanent removal of cattle from May 2009 from Maungawhau - Mt Eden, to enable more appropriate management and protection of the mountain's archaeological features, ecological, geological and cultural heritage, and to enable the signage/track network and summit upgrade work streams to progress as planned in 2009/2010.
   5. That the Arts, Culture and Recreation Committee note that the increased maintenance cost associated with the permanent removal of cattle, estimated at $100,000 per annum for the first five years, will be funded through reallocation of existing operational budgets.

   Councillor Fryer moved the following amendment by way of replacement:

   3. Insert "by the end of 2009" after "the removal of heavy traffic from Puhi Huia Road to the summit".

   LOST

   Councillor Casey moved the following amendment by way of replacement:

   3. Insert "and cars" after "the removal of heavy traffic".

   LOST

   The Chairperson put the substantive motion:

   1. That the Arts, Culture and Recreation Committee notes that officers continue to implement the Maungawhau-Mt Eden management plan (2007), including improvements to the visitor experience and the management of vegetation on the mountain.
   2. That the Arts, Culture and Recreation Committee notes that officers initiated the Expression of Interest process for the redevelopment of the tea kiosk building into a café/interpretation centre in February 2009, and that any potential redevelopment of the building needs to support iwi aspirations for the mountain (as per the joint management model proposed in the 2006 Agreement in Principle between Ngati Whatua o Orakei and Auckland City Council).
   3. That the Arts, Culture and Recreation Committee notes that officers are proceeding with options for the removal of heavy traffic from Puhi Huia Road to the summit, and improvements to the signage/track network and summit upgrade, and will update the Arts, Culture and Recreation Committee in September 2009.
   4. That the Arts, Culture and Recreation Committee endorses the permanent removal of cattle from May 2009 from Maungawhau-Mt Eden, to enable more appropriate management and protection of the mountain's archaeological features, ecological, geological and cultural heritage, and to enable the signage/track network and summit upgrade work streams to progress as planned in 2009/2010.
   5. That the Arts, Culture and Recreation Committee notes that the increased maintenance cost associated with the permanent removal of cattle, estimated at $100,000 per annum for the first five years, will be funded through reallocation of existing operational budgets.

   CARRIED

8. EDEN PARK PRECINCT PROJECTS

    [ATTACHMENT 8A]

   The Chairperson moved:

   1. That the Arts, Culture and Recreation Committee endorse the prioritisation and funding, through the $4m Rugby World Cup (RWC) capex budget and $877,000 of renewals budgets, the following projects:
      1. Key walking routes including footpath upgrades/maintenance up to $2,213,000,
      2. Street improvements and maintenance up to $1,242,000,
      3. Parking zones and signage up to $297,000,
      4. Bus and coach parking up to $171,000,
      5. Minor town centre improvements up to $549,000,
      6. CCTV up to $405,000.
   2. That the Arts, Culture and Recreation Committee note that there is no provision for undergrounding within the $4m Rugby World Cup (RWC) capex budget, and recommend that residents be encouraged to investigate undergrounding through Vector's residents undergrounding scheme.
   3. That the Arts, Culture and Recreation Committee adopt the communication strategy for the Eden Park precinct projects, being:
      1. Advise the Eden-Albert Community Board, Eden Park Trust and Redevelopment Boards and community groups in the Eden Park area of the agreed prioritised list of projects,
      2. Invite feedback from the Eden-Albert Community Board, Kingsland Business Association and Eden Valley Mainstreets and Business Association on the detailed design elements of the minor town centre improvement works in their respective areas,
      3. Work with the Hobson, Western Bays and Eden-Albert Community Boards over the proposed walking route between the CBD and Eden Park,
      4. Communicate with residents, community boards, business associations and the Eden Park Trust and Redevelopment Boards over the parking zone changes and signage.

   Councillor Casey moved the following amendment by way of replacement:

   2. That the committee recommend to Combined Committees an expenditure of an estimated $5.5m for Option 2, the block undergrounding of Onslow Road, Dominion Road, Bellwood Avenue, Reimers Avenue, Rossmay Avenue, Altham Avenue and Sandringham Avenue through to Burnley Terrace by abandoning or reducing the realignment of Sandringham Road and the new link road and reallocating a portion of the $22m CAPEX funding saved.

   A division was called for, voting on which was as follows:

   For the Motion:	Against the Motion:
   Cr Dr Cathy Casey Cr Glenda Fryer	Cr Ken Baguley Cr Bill Christian Cr John Lister Cr Toni Millar Cr Greg Moyle

   
   Deputy Mayor David Hay and His Worship the Mayor were absent.

   The motion was declared LOST by 5 votes to 2.

   Councillor Fryer moved the following amendment by way of replacement:

   1. 1. Key walking routes including footpath upgrades/maintenance by adding "including shared roads for the corner of Onslow and Dominion and others as identified by the Eden Park Community Liaison Group".
      5. "minor town centre improvements" by adding "to include the shopping centres of Mt Albert, Sandringham, Eden Valley, Balmoral, Kingsland and Mt Eden".

   A division was called for, voting on which was as follows:

   For the Motion:	Against the Motion:
   Cr Dr Cathy Casey Cr Glenda Fryer	Cr Ken Baguley Cr Bill Christian Cr John Lister Cr Toni Millar Cr Greg Moyle

   
   Deputy Mayor David Hay and His Worship the Mayor were absent.

   The motion was declared LOST by 5 votes to 2.

   Secretarial note:

   Councillor Fryer tabled Eden Park statistics relating to security around events.

   The Chairperson put the substantive motion:

   1. That the Arts, Culture and Recreation Committee endorses the prioritisation and funding, through the $4m Rugby World Cup (RWC) capex budget and $877,000 of renewals budgets, the following projects:
      1. Key walking routes including footpath upgrades/maintenance up to $2,213,000,
      2. Street improvements and maintenance up to $1,242,000,
      3. Parking zones and signage up to $297,000,
      4. Bus and coach parking up to $171,000,
      5. Minor town centre improvements up to $549,000,
      6. CCTV up to $405,000.
   2. That the Arts, Culture and Recreation Committee notes that there is no provision for undergrounding within the $4m Rugby World Cup (RWC) capex budget, and recommend that residents be encouraged to investigate undergrounding through Vector's residents undergrounding scheme.
   3. That the Arts, Culture and Recreation Committee adopts the communication strategy for the Eden Park precinct projects, being:
      1. Advise the Eden-Albert Community Board, Eden Park Trust and Redevelopment Boards and community groups in the Eden Park area of the agreed prioritised list of projects,
      2. Invite feedback from the Eden-Albert Community Board, Kingsland Business Association and Eden Valley Mainstreets and Business Association on the detailed design elements of the minor town centre improvement works in their respective areas,
      3. Work with the Hobson, Western Bays and Eden-Albert Community Boards over the proposed walking route between the CBD and Eden Park,
      4. Communicate with residents, community boards, business associations and the Eden Park Trust and Redevelopment Boards over the parking zone changes and signage.

   CARRIED

   Secretarial note: Councillors Casey and Fryer requested their vote against the motion be recorded.

9. ONEHUNGA FORESHORE DEVELOPMENT

   The Chairperson moved:

   1. That the Arts, Culture and Recreation Committee note that, further to Combined Committees approval in March 2009, Auckland City Council's $10 million contribution to the development of the Onehunga Foreshore has been consulted on as part of council's draft 10-year plan.
   2. That the Arts, Culture and Recreation Committee note that, as the Onehunga Foreshore project will deliver open space and an improved coastal environment, officers will now report the project to the Arts, Culture and Recreation Committee.
   3. That the Arts, Culture and Recreation Committee support officers initiation of the Request for Proposal (RFP) process to test the level of reclamation and quality of work for the Onehunga Foreshore project that could be achieved for the currently available funding of $28million.
   4. That the Arts, Culture and Recreation Committee endorse officers commencing the preparation of a funding agreement between Auckland City Council and NZTA to confirm a $10million council contribution and an $18million NZTA contribution to the Onehunga Foreshore project, noting that, once drafted, the final terms and conditions of the funding agreement will be subject to Council approval.
   5. That the report of the Manager - streets and open space, dated 10 June 2009, and the above resolutions, be forwarded to the Maungakiekie Community Board and the City Development Committee, for their information.

   Councillor Fryer moved the following amendment by way of replacement/addition:

   1. That the Arts, Culture and Recreation Committee note that, further to Combined Committees approval in March 2009, Auckland City Council's $10 million contribution to the development of the Onehunga Foreshore has been consulted on as part of council's draft 10-year plan and recommends to Combined Committees that it be increased to $15 million.
   3. That the Arts, Culture and Recreation Committee support officers initiation of the Request for Proposal (RFP) process to test the level of reclamation and quality of work for the Onehunga Foreshore project that could be achieved for the currently available funding of $28 million or the recommended new total level of $33 million.
   4. That the Arts, Culture and Recreation Committee endorse officers commencing the preparation of a funding agreement between Auckland City Council and NZTA to confirm a $10 million or $15 million council contribution and an $18million NZTA contribution to the Onehunga Foreshore project, noting that, once drafted, the final terms and conditions of the funding agreement will be subject to Council approval.

   LOST

   The Chairperson put the substantive motion:

   1. That the Arts, Culture and Recreation Committee notes that, further to Combined Committees approval in March 2009, Auckland City Council's $10 million contribution to the development of the Onehunga Foreshore has been consulted on as part of council's draft 10-year plan.
   2. That the Arts, Culture and Recreation Committee notes that, as the Onehunga Foreshore project will deliver open space and an improved coastal environment, officers will now report the project to the Arts, Culture and Recreation Committee.
   3. That the Arts, Culture and Recreation Committee supports officers initiation of the Request for Proposal (RFP) process to test the level of reclamation and quality of work for the Onehunga Foreshore project that could be achieved for the currently available funding of $28million.
   4. That the Arts, Culture and Recreation Committee endorses officers commencing the preparation of a funding agreement between Auckland City Council and NZTA to confirm a $10million council contribution and an $18million NZTA contribution to the Onehunga Foreshore project, noting that, once drafted, the final terms and conditions of the funding agreement will be subject to Council approval.
   5. That the report of the Manager - streets and open space, dated 10 June 2009, and the above resolutions, be forwarded to the Maungakiekie Community Board and the City Development Committee, for their information.

   CARRIED

10. EXTRACT FROM THE MAUNGAKIEKIE COMMUNITY BOARD - ONEHUNGA FORESHORE

    The Chairperson moved:

    1. That the resolutions from the 21 May 2009 meeting of the Maungakiekie Community Board be received.
    2. That Council formally write to the Maungakiekie Community Board and The Onehunga Enhancement Society outlining Councils commitment to the restoration and redevelopment of the Onehunga foreshore to deliver enhanced public access to a quality coastal environment, noting that council has confirmed $10 million in the long term council community plan for realising these outcomes and that council will continue to work closely with The Onehunga Enhancement Society to ensure these outcomes are delivered by the project.

    Councillor Fryer moved the following amendment by way of replacement:

    2. That Council formally write to the Maungakiekie Community Board and The Onehunga Enhancement Society outlining Councils commitment to the restoration and redevelopment of the Onehunga foreshore to deliver enhanced public access to a quality coastal environment, noting that council has confirmed $10 million or a recommended $15 million in the long term council community plan for realising these outcomes and that council will continue to work closely with The Onehunga Enhancement Society to ensure these outcomes are delivered by the project.

    LOST

    The Chairperson put the substantive motion:

    1. A. That the resolutions from the 21 May 2009 meeting of the Maungakiekie Community Board, be received.
    2. That Council formally write to the Maungakiekie Community Board and The Onehunga Enhancement Society outlining Councils commitment to the restoration and redevelopment of the Onehunga foreshore to deliver enhanced public access to a quality coastal environment, noting that council has confirmed $10 million in the long term council community plan for realising these outcomes and that council will continue to work closely with The Onehunga Enhancement Society to ensure these outcomes are delivered by the project.

    CARRIED

11. RESERVE EXCHANGE SUGARLOAF / OCEANVIEW ROADS, GREAT BARRIER

    1. That the Arts, Culture and Recreation Committee approves the appointment of Greg Hill, as the independent commissioner to hear submissions on the Sugarloaf/Oceanview Roads Reserve Exchange, with recommendations on the reserve exchange to be reported back to the Arts, Culture and Recreation Committee.
    2. That the report by the Property officer, dated 22 May 2009, and the above resolutions be forwarded to the Great Barrier Community Board.

    CARRIED

12. LOAN APPLICATION FOR ST HELIERS BOWLING CLUB

    That the St Heliers Bowling Club Incorporated be granted an Auckland City Council community loan toward the cost of resurfacing an existing green with an all weather surface, on the following terms:

    1. Amount of up to a maximum of $50,000,
    2. Interest rate of 4.5% per annum (on the reducing balance),
    3. Term of five years,
    4. All other terms and conditions are to be in accordance with the Community Loan Policy - 2005.

    CARRIED

13. PUBLIC ART ACTION PLAN AND BUDGET 2009 / 2010

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee endorse the following public art programme for the 2009/2010 public art CAPEX budget:
       • Wynyard Quarter development,
       • Aotea precinct,
       • Rugby World Cup projects,
       • CBD streetscape projects,
       • Central Connector projects,
       • Learning Quarter projects,
       • Citywide Public Art Gallery projects,
       • Citywide projects,
       • Resiting projects,
       • Sites of Significance,
       • CBD revitalisation projects,
       • External projects and gifts.
    2. That the Arts, Culture and Recreation Committee note the endorsement of the 2009/2010 public art programme by the Advisory Panel for Public Art.

    Councillor Fryer moved the following amendment by way of addition:

    To the first bullet point of A, add the following:

    • Wynyard Quarter development which will include the re-siting and reestablishment of Michio Ihara's sculpture Wind.

    LOST

    The Chairperson put the substantive motion:

    1. That the Arts, Culture and Recreation Committee endorses the following public art programme for the 2009/2010 public art CAPEX budget:
       • Wynyard Quarter development,
       • Aotea precinct, noting this includes an intended LED screen on the exterior wall of the Q Theatre,
       • Rugby World Cup projects,
       • CBD streetscape projects,
       • Central Connector projects,
       • Learning Quarter projects,
       • Citywide Public Art Gallery projects,
       • Citywide projects,
       • Resiting projects,
       • Sites of Significance,
       • CBD revitalisation projects,
       • External projects and gifts.
    2. That the Arts, Culture and Recreation Committee note the endorsement of the 2009/2010 public art programme by the Advisory Panel for Public Art.

    CARRIED

14. AOTEA SQUARE REDEVELOPMENT - UPDATE ON AOTEA SQUARE DESIGN FEATURES AND ARTWORKS

    Secretarial Note:

    Trish Clark, representing the Advisory Panel for Public Art (APPA), was in attendance to provide information regarding this item.

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee approve the recommendations of the Advisory Panel for Public Art (APPA) with respect to the artworks in Aotea Square as follows:
       1. That the Sir Dove Meyer-Robinson artwork by Tobias Twiss remain in its original site.
       2. That the Barry Lett sculpture, Red Dancer, be moved to a more prominent location than its current diminutive wall. The panel advises that this become a feature for Rugby World Cup 2011 and be resited on the big wall behind the upgraded Kingsland Station.
       3. That the Terry Stringer Mountain Fountain artwork be relocated to another location outside the Aotea Square.
    2. That the Arts, Culture and Recreation Committee approve the Lyndon Smith Te Wero artwork be resited in an indoors venue, as agreed with the family of the artist.
    3. That the Arts, Culture and Recreation Committee approve the concept of the Aotea Art Axis, to be developed by officers as part of the Council's delivery of the public art programme.
    4. That the Arts, Culture and Recreation Committee approve the development of a business case for a major events screen to be progressed as part of the Rugby World Cup 2011 programme, to be reported back to the Arts, Culture and Recreation Committee in September 2009.
    5. That the Arts, Culture and Recreation Committee note that officers will report back to the Arts, Culture and Recreation Committee in September 2009, on options relating to a shade structure.
    6. That the Arts, Culture and Recreation Committee accepts that the Aotea Square redevelopment sufficiently addresses the need for family friendly features in an events space and premiere civic square, however, the Arts, Culture and Recreation Committee notes that any future proposals in the locale relating to artwork and an events screen will give the square greater appeal to families.

    Councillor Casey moved the following amendments by way of replacement:

    1. 3. That the decision to relocate the Terry Stringer Mountain Fountain artwork be deferred to an extraordinary meeting of the Arts, Culture and Recreation Committee.

    A division was called for, voting on which was as follows:

    For the Motion:	Against the Motion:
    Cr Dr Cathy Casey Cr Glenda Fryer	Cr Ken Baguley Cr Bill Christian Cr John Lister Cr Toni Millar Cr Greg Moyle

    
    Deputy Mayor David Hay and His Worship the Mayor were absent.

    The motion was declared LOST by 5 votes to 2.

    6. That the Arts, Culture and Recreation Committee resolves that the Aotea Square redevelopment insufficiently addresses the need for family friendly features in an events space and premiere civic square, however, the Arts, Culture and Recreation Committee notes that any future proposals in the locale relating to artwork, sculptural elements, eg. "critters" and an events screen need to give the square greater appeal to families.

    A division was called for, voting on which was as follows:

    For the Motion:	Against the Motion:
    Cr Dr Cathy Casey Cr Glenda Fryer	Cr Ken Baguley Cr Bill Christian Cr John Lister Cr Toni Millar Cr Greg Moyle

    
    Deputy Mayor David Hay and His Worship the Mayor were absent.

    The motion was declared LOST by 5 votes to 2.

    The Chairperson put the substantive motion:

    1. That the Arts, Culture and Recreation Committee approve the recommendations of the Advisory Panel for Public Art (APPA) with respect to the artworks in Aotea Square as follows:
       1. That the Sir Dove Meyer-Robinson artwork by Tobias Twiss remain in its original site.
       2. That the Barry Lett sculpture, Red Dancer, be moved to a more prominent location than its current diminutive wall. The panel advises that this become a feature for Rugby World Cup 2011 and be resited on the big wall behind the upgraded Kingsland Station.
       3. That the Terry Stringer Mountain Fountain artwork be relocated to another location outside the Aotea Square, with public consultation on alternative sites.
    2. That the Arts, Culture and Recreation Committee approve the Lyndon Smith Te Wero artwork be resited in an indoors venue, as agreed with the family of the artist.
    3. That the Arts, Culture and Recreation Committee approve the concept of the Aotea Art Axis, to be developed by officers as part of the Council's delivery of the public art programme.
    4. That the Arts, Culture and Recreation Committee approve the development of a business case for a major events screen to be progressed as part of the Rugby World Cup 2011 programme, to be reported back to the Arts, Culture and Recreation Committee in September 2009.
    5. That the Arts, Culture and Recreation Committee note that officers will report back to the Arts, Culture and Recreation Committee in September 2009, on options relating to a shade structure.
    6. That the Arts, Culture and Recreation Committee accepts that the Aotea Square redevelopment sufficiently addresses the need for family friendly features in an events space and premiere civic square, however, the Arts, Culture and Recreation Committee notes that any future proposals in the locale relating to artwork and an events screen will give the square greater appeal to families.

    CARRIED

15. AUCKLAND CITY EVENTS POLICY REVIEW UPDATE

    1. That the Arts, Culture and Recreation Committee notes that the first part of the 2005 events policy review, including best practice research and initial consultation, has taken place, that the next stage of developing a future policy is a more appropriate role for the new Auckland Council and consequently this is a natural point to stop the review process.
    2. That the Arts, Culture and Recreation Committee further notes that a research report is being finalised which will provide a useful resource both for Auckland City Council in considering ongoing operational improvements and for any establishment or transition team considering how events will be targeted, developed, delivered, sponsored and permitted in the new organisational structure.

    CARRIED

16. CONSENT TO GRANT NEW GROUND LEASE TO MT WELLINGTON KART CLUB, 39B TAINUI ROAD, MT WELLINGTON

    The Chairperson moved:

    That the Arts Culture and Recreation Committee recommends to Property Group Manager, under delegated authority, a new tenancy to the Mt Wellington Kart Club at 39B Tainui Road, Mt Wellington, on the basis that this organisation provides significant recreation and sporting benefits to both the club members and to the local community, subject to the following terms:

    1. That the Tenant pay rental of $15,000.00 per annum plus GST for an initial term of two (2) years commencing 1 January 2009 to 31 December 2010
    2. That the Tenant has one final further right of renewal of one year, at the sole discretion of Auckland City Council
    3. That the lease provides for an early termination clause with a six months notice period to apply from the commencement of the lease, in the favour of the lessor (council)
    4. That the tenant bears all legal costs associated with the preparation and execution of the deed
    5. That the documentation is in the form approved by the Corporate Counsel, Projects & Transactions.

    Councillor Casey moved the following amendment by way of replacement:

    1. That the Tenant pay rental of $500.00 per annum plus GST under the Council's community lease policy for an initial term of two (2) years commencing 1 January 2009 to 31 December 2010.

    LOST

    The Chairperson put the substantive motion:

    That the Arts Culture and Recreation Committee recommends to Property Group Manager, under delegated authority, a new tenancy to the Mt Wellington Kart Club at 39B Tainui Road, Mt Wellington, on the basis that this organisation provides significant recreation and sporting benefits to both the club members and to the local community, subject to the following terms:

    1. That the Tenant pay rental of $15,000.00 per annum plus GST for an initial term of two (2) years commencing 1 January 2009 to 31 December 2010,
    2. That the Tenant has one final further right of renewal of one year, at the sole discretion of Auckland City Council,
    3. That the lease provides for an early termination clause with a six months notice period to apply from the commencement of the lease, in the favour of the lessor (council),
    4. That the tenant bears all legal costs associated with the preparation and execution of the deed,
    5. That the documentation is in the form approved by the Corporate Counsel, Projects & Transactions.

    CARRIED

17. GRANT OF NEW LEASE, LYNFIELD TENNIS CLUB INCORPORATED, 18 THE AVENUE, MT ROSKILL

    That the Arts, Culture and Recreation Committee approves the granting of a new lease to the Lynfield Tennis Club Inc., 18 The Avenue, Oriana Reserve, Mt Roskill, on the following terms and conditions:

    1. Term - five years commencing 1 January 2009,
    2. Rights of renewal - two rights of renewal each of five years,
    3. Rent - $250.00 plus GST per annum due to the club's high youth membership,
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

18. GRANT OF NEW LEASE, ROYAL NZ PLUNKET SOCIETY INC., EPSOM ROSKILL SUB BRANCH

    That the Arts, Culture and Recreation Committee approves the granting of a new lease to the Royal New Zealand Plunket Society Inc., Epsom Roskill Sub Branch, on the following terms and conditions:

    1. Term - five years commencing 1 January 2009
    2. Rights of renewal - two rights of renewal each of five years
    3. Rent - $250.00 plus GST per annum (a 50 per cent subsidy of the flat rate applies for this group as it has a high child/youth membership)
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

19. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	ARTS REGIONAL TRUST UPDATE	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. Section 7(2)(c)(ii) The withholding of the information is necessary to protect information which is subject to an obligation of confidence, where the making available of the information would be likely to damage the public interest. In particular, the Trust has not yet released this information is confidential at their request.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2	OPTIONS FOR INCREASING THE EVENT SPONSORSHIP BUDGET	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report includes sponsorship figures that need to be negotiated with event organisers.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

20. OPTIONS FOR INCREASING THE EVENT SPONSORSHIP BUDGET

    Resolutions A, B, D and E for this item were released into the open section of the minutes, as per item C2, resolution E.

    1. That the Arts, Culture and Recreation Committee notes that this report responds to a March 2009 resolution from the Arts Culture and Recreation Committee requesting that "given the economic benefits derived from events, officers report to the June 2009 Combined Committees on retaining the opportunity to sponsor more events, assessed on a case-by-case basis, taking into account likely economic benefits".
    2. That the Arts, Culture and Recreation Committee endorses the allocation of the remaining $35,000 baseline budget to the following community events:
       • $15,000 Grey Lynn Park Festival
       • $10,000 Mission Bay Jazz and Blues Streetfest
       • $10,000 Onehunga Festival (noting that the total delivery cost of the festival is currently $24,000, and therefore the Community Board would be required to make up the difference).
    4. That it be a recommendations to Combined Committees:

       That a sum of up to $50,000 be allocated annually to continue funding of "the small number of events that currently fall between the gaps in council's funding resources".
       

    5. That resolutions A, B and D be moved to the open section of the agenda.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12:24 pm.