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MINUTES OF A MEETING OF THE
ARTS, CULTURE AND RECREATION COMMITTEE
HELD ON WEDNESDAY, 12 AUGUST 2009 AT 9:30 AM
IN THE COMMITTEE ROOM, LEVEL 15
CIVIC ADMINISTRATION BUILDING, 1 GREYS AVENUE
AUCKLAND

PRESENT: Councillors Greg Moyle, ED Chairperson
    Toni Millar, JP Deputy Chairperson
    Ken Baguley  
    Dr Cathy Casey  
    Bill Christian, JP  
    Glenda Fryer  
    John Lister, OBE  
  Deputy Mayor David Hay, JP [From 10.13am, item 4.6;
Until 11.50am, item 9]
ALSO PRESENT: Councillors Leila Boyle [Until 11.40am, item 14]
    Graeme Easte [From 11.19am, item 15]
    Graeme Mulhollland, JP
    Richard Northey, ONZM  
    Denise Roche [Until 10.12am, item 5]

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 10 June 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. PUBLIC FORUM - STATE HIGHWAY 20 WATERVIEW CONNECTION, HENDON PARK AND ALAN WOOD RESERVE - NORMA DE LANGEN

    Norma de Langen requested this item be withdrawn.

    4.2. PUBLIC FORUM - HIGHLAND GAMES - CHARLIE MCLEOD, HARRY MCCUTCHEON AND IRENE MCCUTCHEON

    [ATTACHMENT 4.2]

    The Chairperson moved:

    That Charlie McLeod, Harry McCutcheon, and Irene McCutcheon, representing the Auckland Highland Games Association, be thanked for their presentation.

    Councillor Casey moved the following amendment by way of addition:

    1. That officers report on partnership options to ensure the financing and continuation of the Auckland Highland Games.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Dr Cathy Casey

    Cr Bill Christian

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    The motion was declared LOST by 4 votes to 3.

    The Chairperson put the substantive motion:

    That Charlie McLeod, Harry McCutcheon, and Irene McCutcheon, representing the Auckland Highland Games Association, be thanked for their presentation.

    CARRIED

    4.3. PUBLIC FORUM - STREET TRADING POLICY, OUTDOOR DINING FACILITIES - TIM COFFEY
    1. That Tim Coffey, Chair and Secretary, Auckland CBD Residents' Advisory Group Inc. (RAG), be thanked for his presentation to the Arts, Culture and Recreation Committee, regarding the Street trading policy - outdoor dining facilities.
    2. That Tim Coffey's request to have it noted on the licence whether the outdoor dining area is a smoking or non-smoking zone be considered under item 7: Street Trading Policy.

    CARRIED

    4.4. PUBLIC FORUM - STREET TRADING POLICY, OUTDOOR DINING FACILITIES - Paul Sissons

    That Paul Sissons, representing The Bog, Parnell, be thanked for his presentation to the Arts, Culture and Recreation Committee, regarding the Street trading policy - outdoor dining facilities.

    CARRIED

    4.5. PUBLIC FORUM - STREET TRADING POLICY, OUTDOOR DINING FACILITIES - ANTON HAAGH, representing the nourish group

    Anton Haagh was not in attendance to address the Arts, Culture and Recreation Committee on this matter.

    4.6. PUBLIC FORUM - STREET TRADING POLICY, OUTDOOR DINING FACILITIES - WARREN STEWART

    That Warren Stewart, representing Horse & Trap, the Drake, and HANZ Board member, be thanked for his presentation to the Arts, Culture and Recreation Committee, regarding the Street trading policy - outdoor dining facilities.

    CARRIED

  5. Top REPORTS REQUESTED / PENDING

    That the report of the Democracy advisor, dated 5 August 2009, be updated as follows:

    Row No. Target Date Report Name Reason for changing target date
    1 From Aug -09
    now Sept-09    		 Review of Draft Transport Asset Management Plan 2009 This report is being considered by the Transport Committee in August, prior to being presented to this committee.
    2 From Aug-09
    now Nov-09    		 Halsey Street Wharf Extension Artwork Proposal - Twister Discussions are continuing with the Siteworks Contemporary Arts Trust, target date for report now updated to November.
    6 From Sep-09
    now Jul-10    		 Aotea Square Redevelopment - Shade structure Further enhancements to Aotea Square will be considered once project savings have been confirmed after July 2010.
    9 From TBA
    now Sept-09    		 Mary Atkin Cottage proposed lease subcommittee Target date now provided
    11 From TBA
    now Oct-09    		 Cycling opportunities on Waiheke - scoping report Target date now provided
    12 From TBA
    now Oct-09    		 Lagoon Leisure & Fitness Centre - scoping report Target date now provided
    13 From TBA
    now Oct-09    		 Mission Bay streetscapes Target date now provided

    CARRIED

  6. Top PROPOSAL TO REINSTATE MANAGEMENT OF AOTEA SQUARE TO AUCKLAND CITY COUNCIL

    Diana Fenwick, Aotea Centre Board of Management, Robbie Macrae, Director, Performing Arts, and Paul Brewer, Director, External Relations, representing THE EDGEŽ, were in attendance to address the committee regarding this item.

    1. That the Arts, Culture and Recreation Committee notes that the completion of the upgraded Aotea Square in 2010 presents an opportunity to enhance the City's events programme.
    2. That the Arts, Culture and Recreation Committee notes that officers have recommended that following completion of the upgraded Aotea Square in 2010 that Aotea Square bookings and operations be managed by Auckland City Council.
    3. That the Arts, Culture and Recreation Committee requests THE EDGEŽ to formulate a Memorandum of Understanding with the Auckland City Council that optimises the use of Aotea Square for the benefit of the people of Auckland, and that this be reported back to the committee for approval by October 2009.
    4. That the Arts, Culture and Recreation Committee endorses that subject to the satisfactory achievement of a Memorandum of Understanding between THE EDGEŽ and the Auckland City Council, that the management of the Aotea Square remain with THE EDGEŽ.

    CARRIED

  7. Top STREET TRADING POLICIES - UPDATE

    The Chairperson moved:

    Street trading policy: the provision of outdoor dining facilities

    1. That the Arts, Culture and Recreation Committee request that, in light of feedback received through public forum at the Arts, Culture and Recreation Committee meeting 12 August 2009 and from members of the external stakeholder working party, officers:
      • review the draft street trading policy: provision of outdoor dining facilities in response to the public forum feedback and issues raised by members of the external stakeholder working party
      • refer the draft policy to the external stakeholder working party for further review
      • report on the revised policy to the September 2009 meeting of the Arts, Culture and Recreation Committee.

      Street trading policy: the giving away of goods in public places and the sale of goods and services in public places

    2. That the Arts, Culture and Recreation Committee endorse that officers undertake key stakeholder consultation on the street trading policies: the giving away of goods in public places and the sale of goods and services, including markets and street stalls, in public places which proposes that these activities can occur in appropriate public spaces as defined by the policy, for an appropriate licence fee, conditional on the activities:
      • not compromising open space amenity and quality
      • not compromising local character
      • not obstructing pedestrian flow and or other recreational activities
      • maintain appropriate health and safety
    3. That the Arts, Culture and Recreation Committee note that issues relating to noise, liquor and smoking, whilst related, are beyond the scope of the street trading policies and will be addressed via the statutory requirements relating to noise as set out in s16 and s326 of the Resource Management Act, the statutory requirements relating to smoking in public places as set out in the Smoke-free Environments Act 1990 and the review of the Auckland City Alcohol Strategy to the recommendations contained within the report.

      Deputy Mayor Hay moved the following amendment by way of addition:

    4. That it be a recommendation to the City Development Committee to look at a review of the bylaw to allow more than cost recovery from street trading.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Ken Baguley

    Cr John Lister

    Cr Toni Millar

    Deputy Mayor David Hay

    		 Cr Dr Cathy Casey

    Cr Bill Christian

    Cr Glenda Fryer

    Cr Greg Moyle


    Voting in the division was TIED with 4 votes for and against. The Chairperson exercised His casting vote against the motion. The motion was declared LOST by 5 votes to 4.

    The Chairperson put the substantive motion, in parts:

    Street trading policy: the provision of outdoor dining facilities

    1. That the Arts, Culture and Recreation Committee request that, in light of feedback received through public forum at the Arts, Culture and Recreation Committee meeting 12 August 2009 and from members of the external stakeholder working party, officers:
      • review the draft street trading policy: provision of outdoor dining facilities in response to the public forum feedback and issues raised by members of the external stakeholder working party,
      • refer the draft policy to the external stakeholder working party for further review,
      • report on the revised policy to the September 2009 meeting of the Arts, Culture and Recreation Committee.

    CARRIED

    Street trading policy: the giving away of goods in public places and the sale of goods and services in public places

    1. That the Arts, Culture and Recreation Committee endorse that officers undertake key stakeholder consultation on the street trading policies: the giving away of goods in public places and the sale of goods and services, including markets and street stalls, in public places which proposes that these activities can occur in appropriate public spaces as defined by the policy, for an appropriate licence fee, conditional on the activities:
      • not compromising open space amenity and quality,
      • not compromising local character,
      • not obstructing pedestrian flow and or other recreational activities,
      • maintain appropriate health and safety.
    2. That the Arts, Culture and Recreation Committee note that issues relating to noise, liquor and smoking, whilst related, are beyond the scope of the street trading policies and will be addressed via the statutory requirements relating to noise as set out in s16 and s326 of the Resource Management Act, the statutory requirements relating to smoking in public places as set out in the Smoke-free Environments Act 1990 and the review of the Auckland City Alcohol Strategy to the recommendations contained within the report.

    CARRIED

    That items 15, 12, 14 and 9 be taken at this point.

    CARRIED

  8. Top UPDATE ON THE LANDING REDEVELOPMENT

    1. That the Arts, Culture and Recreation Committee note the update on The Landing redevelopment, and that officers are working with the Royal Akarana Yacht Club on its redevelopment, and tenants of the eastern end to improve existing facilities.
    2. That the Arts, Culture and Recreation Committee approve the reallocation of $500,000 deferred from 2008/2009 budgets to complete at least 60% of the boat ramp overlay covering the western end and eastern end of The Landing site.

    CARRIED

  9. Top STARDOME - VARIATION TO LOAN AGREEMENT

    David Houldsworth, Chief Executive, Stardome Observatory, was in attendance to address the Committee regarding this item.

    That the loan agreement between Auckland City Council and the Observatory and Planetarium Trust Board, be varied to extend the 'Project Scope', as set out in Schedule B of the Loan Agreement, dated 11 October 2007, to include:

    • Astronomical/educational displays, including static displays, audio-visual displays and interactive displays, to be located in the foyer and other public display spaces of the Stardome complex.

    CARRIED

  10. Top QUARTERLY REPORT - ARTS, COMMUNITY AND RECREATION DIVISION

    That the Arts, Community and Recreation division quarterly report for the period April to June 2009 be received, noting the policy development, policy review, project and programme work undertaken for:

    • Arts,
    • Recreation,
    • CBD Projects,
    • Events,
    • Streets and Town Centres,
    • Open Space,
    • Coast and Beaches,
    • Volcanic Landscape programme,
    • Urban Forest.

    CARRIED

  11. Top DECOMMISSIONING OF THE KINGSLAND STATION MURAL

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee endorse the decommissioning of the Kingsland Station mural on south platform wall adjacent to Sandringham Road due to the upgrade of Kingsland Station, noting new art works in development include: the Link Lane and 38 Sandringham Road sculpture projects; a new mural by artist Daniel Tippett, commissioned by the Eden Albert Community Board; and a concept design for the new Kingsland Station wall.
    2. That the Arts, Culture and Recreation Committee note that Red Dancer, the sculpture by Barry Lett currently located at Aotea Square, will not be relocated to Kingsland Station.

    Councillor Casey moved the following amendment by way of replacement:

    1. That the Arts, Culture and Recreation Committee endorse the decommissioning of the Kingsland Station mural on south platform wall adjacent to Sandringham Road due to the upgrade of Kingsland Station, noting new art works in development include: the Link Lane and 38 Sandringham Road, provided an allocation of up to $50,000 is allocated for an onsite replacement.

      The amendment was put by a show of hands and declared LOST 4 votes to 3.

      Councillor Fryer moved the following amendment by way of replacement:

    2. That the Arts, Culture and Recreation Committee note that Red Dancer, the sculpture by Barry Lett currently located at Aotea Square, will not be relocated to Kingsland Station and that continuing and active efforts be made to relocate it at an appropriate place in the Eden Albert ward as part of the community's cultural legacy from the RWC 2011.

    The amendment was put by a show of hands and declared LOST 4 votes to 3.

    The Chairperson put the substantive motion:

    1. That the Arts, Culture and Recreation Committee endorse the decommissioning of the Kingsland Station mural on south platform wall adjacent to Sandringham Road due to the upgrade of Kingsland Station, noting new art works in development include: the Link Lane and 38 Sandringham Road sculpture projects; a new mural by artist Daniel Tippett, commissioned by the Eden Albert Community Board; and a concept design for the new Kingsland Station wall.
    2. That the Arts, Culture and Recreation Committee note that Red Dancer, the sculpture by Barry Lett currently located at Aotea Square, will not be relocated to Kingsland Station.

    CARRIED

    Secretarial note: Councillor Casey requested her vote against the motion be recorded.

  12. Top OTAHUHU RECREATION PRECINCT PLAN

    Kate Sutton, Chairperson - Tamaki Community Board, was in attendance to address the Committee regarding this item.

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee note that plans for the Otahuhu Recreation Precinct, originally proposed in 2004, included the provision of a swimming pool and library building and, that whilst no funding is currently allocated in the 10-year plan for the development of a swimming pool, Council has allocated $5.8 million to the development of a library on the site.
    2. That the Arts, Culture and Recreation Committee endorse the Otahuhu Recreation Precinct 2009 Master Plan (Appendix 1) produced by officers to establish what can be achieved for the available budget and to guide the development of the library on the site and which includes:
      • the new library building,
      • community open space/plaza,
      • improved pedestrian access to the park,
      • park improvements to address issues of safety, accessibility and quality,
      • an improved street frontage to Masons Avenue.
    3. That, as part of the implementation of the Otahuhu Recreation Precinct 2009 Master Plan, the Arts, Culture and Recreation Committee endorse the removal of council owned properties along Masons Avenue to improve street frontage and address issues of safety and access to the precinct.
    4. That the Arts, Culture and Recreation Committee note the planning, developed design and consultation process for the development of the library project within the Otahuhu Recreation Precinct 2009 Master Plan will take place to align with the funding allocation in the 10-year plan.
    5. That the Arts, Culture and Recreation Committee note that the Otahuhu Recreation Precinct 2009 Master Plan enables further development of the precinct, including the potential provision of a swimming pool, if additional funding became available.
    6. That officers consult regularly with the Tamaki Community Board and the Otahuhu Recreation Precinct Committee about the ongoing design, development and implementation of the Otahuhu Recreation Precinct and that these decisions be reported to both organisations.

    Councillor Casey moved the following amendment by way of replacement:

    1. That, as part of the implementation of the Otahuhu Recreation Precinct 2009 Master Plan, the Arts, Culture and Recreation Committee endorse the removal of council owned properties along Masons Avenue to improve street frontage and address issues of safety and access to the precinct at an appropriate time once the residents have been satisfactorily re-housed.

    The amendment was put by a show of hands and declared LOST 4 votes to 3.

    The Chairperson put the substantive motion:

    1. That the Arts, Culture and Recreation Committee note that plans for the Otahuhu Recreation Precinct, originally proposed in 2004, included the provision of a swimming pool and library building and, that whilst no funding is currently allocated in the 10-year plan for the development of a swimming pool, Council has allocated $5.8 million to the development of a library on the site.
    2. That the Arts, Culture and Recreation Committee endorse the Otahuhu Recreation Precinct 2009 Master Plan (Appendix 1) produced by officers to establish what can be achieved for the available budget and to guide the development of the library on the site and which includes:
      • the new library building,
      • community open space/plaza,
      • improved pedestrian access to the park,
      • park improvements to address issues of safety, accessibility and quality,
      • an improved street frontage to Masons Avenue.
    3. That, as part of the implementation of the Otahuhu Recreation Precinct 2009 Master Plan, the Arts, Culture and Recreation Committee endorse the removal of council owned properties along Masons Avenue to improve street frontage and address issues of safety and access to the precinct.
    4. That the Arts, Culture and Recreation Committee note the planning, developed design and consultation process for the development of the library project within the Otahuhu Recreation Precinct 2009 Master Plan will take place to align with the funding allocation in the 10-year plan.
    5. That the Arts, Culture and Recreation Committee note that the Otahuhu Recreation Precinct 2009 Master Plan enables further development of the precinct, including the potential provision of a swimming pool, if additional funding became available.
    6. That officers consult regularly with the Tamaki Community Board and the Otahuhu Recreation Precinct Committee about the ongoing design, development and implementation of the Otahuhu Recreation Precinct, and that these decisions be reported to both organisations.

    CARRIED

  13. Top CLASSIFICATION OF LAND ADJOINING BEACH ROAD, WAIHEKE AS RECREATION RESERVE

    That the Arts Culture and Recreation Committee approved in terms of Section 16(2a) of the Reserves Act 1977 the classification of the stopped part of Beach Parade, Waiheke Island, described as Section 1 on Survey Office Plan 411379 comprising of 1222m2 as recreation reserve, for the purposes specified in Section 17 of the Act.

    CARRIED

  14. Top JULIAN AND JOSIE ROBERTSON GIFT TO AUCKLAND ART GALLERY

    That the Arts Culture and Recreation Committee expresses its warmest gratitude for the unbelievably generous gift of artworks, with a current estimated value of $115 million, to the people of Auckland City and the Auckland City Council, by New York based art collectors and philanthropists, Julian and Josie Robertson.

    CARRIED

  15. Top RESOLUTIONS FROM GREAT BARRIER COMMUNITY BOARD - GREAT BARRIER ISLAND HERITAGE AND ARTS VILLAGE

    Paul Downie and Richard Somerville-Ryan, representing Great Barrier Community Board, and Bob Lawson, representing the Great Barrier Community Heritage and Arts Trust, were in attendance to address the committee regarding this issue.

    [ATTACHMENT 15B]

    1. That Paul Downie and Richard Somerville-Ryan, representing Great Barrier Community Board, and Bob Lawson, representing the Great Barrier Community Heritage and Arts Trust, be thanked for their presentation to the Arts, Culture and Recreation Committee regarding the relocation of the Great Barrier Island Community Heritage and Arts Trust buildings.
    2. That the resolutions from the 20 July 2009 meeting of the Great Barrier Community Board, be received.
    3. That the Arts, Culture and Recreation Committee supports officers working with the Great Barrier Community Board to relocate the three buildings owned by the Great Barrier Island Community Heritage and Arts Trust on to part of the Council owned land in the Claris central retail hub under a concessionary lease.

    CARRIED

  16. Top RESOLUTIONS FROM COMMUNITY SERVICES COMMITTEE - COMMUNITY AND RECREATION LEASE POLICY

    That the resolutions from the 10 June 2009 meeting of the Community Services Committee, be received.

    CARRIED

  17. Top GRANT OF GENERAL USE LICENSE FOR PREMISES AT 10 WEST END ROAD, HERNE BAY, BAYFIELD PARK

    1. That the Arts, Culture and Recreation Committee approve the granting of a general use license between the Auckland City Council, as landowner, and the Institute of Geological and Nuclear Science Limited for the installation of a cabinet and underground power/telemetry cables at 10 West End Road, Herne Bay, Bayfield Park on the following terms and conditions:
      1. Term - commencement date is 1 April 2009 with a termination date of 15 May 2028,
      2. Rights of renewal - one additional term of 18 months and 15 days to align with the Herne Bay Ponsonby Racquets Club Inc.'s lease with the council,
      3. License fee - $300.00 plus GST to be paid to the Herne Bay Ponsonby Racquets Club Inc. per annum commencing 1 April 2009 for the first year with all subsequently annual payments to be made 1 March for each year thereafter,
      4. All other terms and conditions per Auckland City Council's general use license.
    2. That the Arts, Culture and Recreation Committee approve the Herne Bay Ponsonby Racquets Club Inc. entering into a license agreement with the Institute of Geological and Nuclear Science Limited for the installation of a radio antennae on the roof of the club as well as drawing from the mains power supply of the club's building.
    3. That the report of the Lease coordinator, dated 21 July 2009, and the above resolutions be forwarded to the Western Bays Community Board and to the Herne Bay Ponsonby Racquets Club for their next meetings.

    CARRIED

  18. Top GRANT OF NEW LEASE - COMMUNITY OFFICE SPACE, 3 ROWE STREET, ROWE RESERVE, ONEHUNGA

    That the Arts, Culture and Recreation Committee approve the recommendations from the 16 July 2009 meeting of the Maungakiekie Community Board to grant a new lease of its newly built community office space to the Bangladesh New Zealand Friendship Society Inc. (BNZFS), at 3 Rowe Street, Rowe Reserve, Onehunga on the following terms and conditions:

    1. Term - five years commencing 1 August 2009,
    2. Rights of renewal - two rights of renewal each of five years,
    3. Rent - under the lease policy a rental of $500 plus GST per annum is applicable,
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  19. Top GRANT OF NEW LEASE - DOLPHIN THEATRE INC., 12 SPRING STREET, ROWE RESERVE

    That the Arts, Culture and Recreation Committee approve the recommendations from the 16 July 2009 meeting of the Maungakiekie Community Board to grant a new lease of its newly built community office space to the Dolphin Theatre Inc., at 12 Spring Street, Rowe Reserve, Onehunga, on the following terms and conditions:

    1. Term - five years commencing 1 July 2009,
    2. Rights of renewal - two rights of renewal each of five years,
    3. Rent - $1864.00 plus GST per annum (as per the new community and recreation lease policy, the theatre will be charged on a hybrid lease rental - $500 fixed rental plus $1364.00 additional rental due to commercial activities i.e. show sales and bar revenue),
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  20. Top GRANT OF NEW LEASE - MARIST RUGBY LEAGUE FOOTBALL CLUB AUCKLAND INC.

    That the Arts, Culture and Recreation Committee approve the recommendations from the 24 June 2009 meeting of the Eden Albert Community Board to grant a new lease to the Marist Rugby League Football Club Auckland Inc., at 117 Richardson Road, Murray Halberg Park, Mt Albert, on the following terms and conditions:

    1. Term - five years commencing 1 April 2009,
    2. Rights of renewal - two rights of renewal each of five years,
    3. Rent - $250.00 plus GST per annum due to the club's high youth membership,
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  21. Top RESOLUTIONS FROM EDEN ALBERT COMMUNITY BOARD - EDEN PARK PRECINCT PROJECTS

    The Chairperson moved:

    That the resolutions from the 24 June 2009 meeting of the Eden/Albert Community Board, be received.

    Councillor Fryer moved the following amendment by way of replacement:

    That the Arts, Culture & Recreation Committee reconsider each of the resolutions in light of the continuing unanimous opposition from the Eden/Albert Community Board.

    LOST

    The Chairperson put the substantive motion:

    That the resolutions from the 24 June 2009 meeting of the Eden/Albert Community Board, be received.

    CARRIED

  22. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD - ONEHUNGA FESTIVAL

    That the resolutions from the 18 June 2009 meeting of the Maungakiekie Community Board, be referred to the Events sub-committee for favourable consideration, i.e.:

    "That the Maungakiekie Community Board seek support of the inclusion of the Onehunga Festival as an official festival and community event by Auckland City Council, and for Council funding for the Onehunga Festival to be continued at a level of at least $20,000 annually.

    That the Maungakiekie Community Board express its concern at being required to fund the difference of $14,000 to the Onehunga Festival, as this represents 27% of its total 2009/2010 Community Board Discretionary Funding budget. This will create a significant shortfall for the Maungakiekie Community Board towards funding other community groups from its 2009/2010 Community Board Discretionary Funding budget, which is likely to have more demands placed on it due to the change in community grants funding policy of the Community Services Committee."

    CARRIED

  23. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD, JUNE 2009 - ONEHUNGA FORESHORE DEVELOPMENT

    That the resolutions from the 18 June 2009 meeting of the Maungakiekie Community Board, be received.

    CARRIED

  24. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD, JULY 2009 - ONEHUNGA FORESHORE DEVELOPMENT

    That the resolutions from the 16 July 2009 meeting of the Maungakiekie Community Board, be received, and referred to the relevant committee when final decisions are made on the scope of the project, i.e.:

    "That the Maungakiekie Community Board requests that projects in the Onehunga Bay Reserve and walkways and cycleways which are decided on independent of the Onehunga Foreshore development project should come from Council's funds distinct from the $10 million council funds committed to the Onehunga Foreshore project."

    CARRIED

  25. Top EXCLUSION OF THE PUBLIC: LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 EVENT LEVERAGING OPPORTUNITY Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the attachment includes figures and information about Auckland City Council's intention to attract events while in a competitive bidding process against other cities. Disclosure of our intention to bid for these events and disclosure of the amount offered to these events will disadvantage negotiations.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 FUTURE USE OF VICTORIA PARK CARETAKER'S COTTAGE Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report identifies parties to an expression of interest process subject to future commercial negotiations.

    		S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3 MONTE CECILIA PARK, ACQUISITION Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, disclosure of information to the public could prejudice negotiations between parties.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12:50 pm.