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Arts, Culture and Recreation Committee
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MINUTES OF A MEETING OF THE
ARTS, CULTURE AND RECREATION COMMITTEE
HELD ON WEDNESDAY, 14 OCTOBER 2009 AT 9:32 AM
IN THE COMMITTEE ROOM, LEVEL 15
CIVIC ADMINISTRATION BUILDING
1 GREYS AVENUE
AUCKLAND

PRESENT: Councillors Greg Moyle, ED Chairperson
    Toni Millar, JP Deputy Chairperson
    Ken Baguley [Until 11.56am, item 12]
    Dr Cathy Casey  
    Bill Christian, JP  
    Glenda Fryer  
    John Lister, OBE  
ALSO PRESENT: Councillors Leila Boyle [Until 10.37am, item7;
From 10.43am, item 7]
    Graeme Easte [From 9.44am, item 4.1;
Until 11.30am, item 10;
From 11.40am, item 10;
Until 11.45am, item 10]
    Richard Northey, ONZM [Until 10.37am, item7;
From 10.43am, item 7;
Until 11.58am, item 12;
From 12.05pm, item 19;
Until 12.36pm, item C1]
    Denise Roche [From 11am, item 8]

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 9 September 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. PUBLIC FORUM - ONEHUNGA FORESHORE DEVELOPMENT PROJECT - COLIN TUNNICLIFFE, JIM JACKSON AND PETER GIBSON, ONEHUNGA ENHANCEMENT SOCIETY, AND BRIDGET GRAHAM, MAUNGAKIEKIE COMMUNITY BOARD

    [ATTACHMENT 4.1]

    That Colin Tunnicliffe, Jim Jackson and Peter Gibson, representing the Onehunga Enhancement Society (TOES), and Bridget Graham, Chairperson - Maungakiekie Community Board, be thanked for their presentation to the Arts, Culture and Recreation Committee regarding the Onehunga Foreshore development project.

    CARRIED

    4.2. PUBLIC FORUM - MT EDEN WAR MEMORIAL HALL VACANT COMMUNITY SPACE AND THE GRANT OF NEW LEASE, SANDRINGHAM PLUNKET - DR PETER BOYS

    That Dr Peter Boys be thanked for his presentation to the Arts, Culture and Recreation Committee regarding items 11 and 12 of this agenda, the Mt Eden War Memorial Hall vacant community space and the granting of a new lease to Sandringham Plunket.

    CARRIED

  5. Top REPORTS REQUESTED/PENDING

    That the report of the Democracy advisor, dated 5 August 2009, be amended as follows:

    Row No. Target Date Report Name Reason for changing target date
    1 From Oct-09 now Nov-09 Implementation of Maungawhau - Mt Eden Management Plan Maungawhau - Mt Eden management plan will now be reported in December 2009 following discussions with iwi.
    3 From Oct-09 now Dec-09 Cycling opportunities on Waiheke - scoping report Further investigations required.
    4 From Oct-09 now Dec-09 Mission Bay streetscapes What is planned to fix the streetscapes before Rugby World Cup, e.g. Mission Bay, Mt Eden, Mt Albert.
    5 From Oct-09 now Nov-09 Reserve exchange Sugarloaf/Oceanview Roads, Great Barrier Deferral to allow time for a possible amended proposal to be presented to the Committee at the same time.
    6 From Nov-09 now Dec-09 Q Theatre More time required to completed report due to outcomes from APDS meeting, 29 September 2009.
    11 From TBA now Dec-09 Chinese Garden The quarterly report of the division on page 33 of this agenda says that a report on these investigations is planned for December 2009.

    CARRIED

    Councillor Fryer moved:

    That item 10 be taken at this point.

    LOST

  6. Top ARTS, CULTURE AND RECREATION POLICY FRAMEWORK

    The Chairperson moved:

    That the memorandum regarding the arts, culture and recreation policy framework, dated 24 September 2009, be received as background information to assist with consideration of the arts, culture and recreation service profiles, which are in the process of being reviewed by committee members.

    Councillor Fryer moved the following amendment by way of addition:

    1. That in Appendix 1, the Reserve Management Plan description include the following statement "and Auckland City Council plans to have a reserve management plan for all reserves by 2015." at the end of the first paragraph.

    LOST

    Councillor Casey moved the following amendment by way of addition:

    1. That, while the reference to Goal Three of the Events Strategy, on page 18 of this agenda, reads "includes developing venues and outdoor spaces for large events", the Committee notes that this should not compromise free public open space.

    LOST

    The Chairperson put the substantive motion:

    That the memorandum regarding the arts, culture and recreation policy framework, dated 24 September 2009, be received as background information to assist with consideration of the arts, culture and recreation service profiles, which are in the process of being reviewed by committee members.

    CARRIED

  7. Top REVIEW OF UPDATED ARTS, CULTURE AND RECREATION SERVICE PROFILES

    The Chairperson moved:

    That the Arts, Culture and Recreation Committee reviews the updated service profiles and confirm any services they wish to review in more detail.

    Councillor Casey moved the following amendment by way of addition:

    1. That the Arts, Culture and Recreation Committee recommend that Annual Plan Direction Setting meeting (APDS) in November 2009 reconsider the proposed cut in the annual budget for Art Station from 2010 onwards as per Service Profile Community Arts Programmes (SAP, Code 4-LC10-20 on page 2 of 4) which states

    "The annual budget for Art Station has been reduced by $250,000 from 2010 onwards."

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    The amendment was declared LOST by 5 votes to 2.

    The Chairperson put the substantive:

    That the Arts, Culture and Recreation Committee reviews the updated service profiles, and wish to review the following in more detail at the December 2009 meeting of the Arts, Culture and Recreation Committee:

    • opening Aotea Centre foyer;
    • Art Station target of increased revenues;
    • access to Trust funds (Gambling revenues) and sinking lid Council policy;
    • responsibilities for weed management on volcanic cones;
    • inclusion of basins in volcanic features list eg. Orakei Basin, Panmure Basin.

    CARRIED

  8. Top QUARTERLY REPORT: ARTS, COMMUNITY AND RECREATION DIVISION

    That the Arts, community and recreation division quarterly report for the period July 2009 to September 2009, be received, noting the policy development, policy review, project and programme work undertaken for:

    • Arts,
    • Recreation,
    • CBD Projects,
    • Events,
    • Streets and Town Centres,
    • Open Space,
    • Coast and Beaches,
    • Volcanic Landscape programme,
    • Urban Forest.

    CARRIED

  9. Top AOTEA SQUARE MANAGEMENT MEMORANDUM OF UNDERSTANDING

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee approve the attached Memorandum of Understanding as agreed with officers at THE EDGE®, between Auckland City Council and THE EDGE®, as the basis upon which THE EDGE® shall work with Auckland City Council in managing Aotea Square as an events space in terms of;
      1. scope of management;
      2. process for dispute resolution;
      3. understanding of respective roles in managing and promoting the Square;
      4. intentions for Auckland City Council access to the Square;
      5. principles underpinning third party use of the Square e.g., ability to use third party suppliers;
      6. principles of transparency between organisations on funding for events on the square;
      7. process for co-programming including the establishment of a Programming reference committee and the use of the existing Aotea Quarter Steering Group (incorporating other stakeholders within the Aotea Quarter).
    2. That the Arts, Culture and Recreation Committee endorse that the specification document of the management agreement between Auckland Council and the Aotea Centre Board is updated to reflect key performance indicators in the management of Aotea Square.
    3. That the Arts, Culture and Recreation Committee note that the attached Memorandum of Understanding for the management of Aotea Square, and updated key performance indicators, shall take effect upon signing of the Aotea Centre Board of Management Agreement (the Management Agreement) and will be reviewed in conjunction with the Management Agreement going forward.

    Councillor Casey moved the following amendment by way of replacement:

    1. That the Arts, Culture and Recreation Committee approve the attached Memorandum of Understanding as agreed with officers at THE EDGE®, between Auckland City Council and THE EDGE®, with an amendment to Section 3.2 in the Shared Vision which should read "The primary purpose is everyday activities such as eating lunch and informal recreation like reading, meditating, hanging out, playing hacky sack and skateboarding. The secondary purpose is hosting short-term events such as free music concerts, cultural festivals and interest group gatherings.", as the basis upon which THE EDGE® shall work with Auckland City Council in managing Aotea Square as an events space in terms of;
      1. scope of management;
      2. process for dispute resolution;
      3. understanding of respective roles in managing and promoting the Square;
      4. intentions for Auckland City Council access to the Square;
      5. principles underpinning third party use of the Square e.g., ability to use third party suppliers;
      6. principles of transparency between organisations on funding for events on the square;
      7. process for co-programming including the establishment of a Programming reference committee and the use of the existing Aotea Quarter Steering Group (incorporating other stakeholders within the Aotea Quarter).

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    The amendment was declared LOST by 5 votes to 2.

    The Chairperson put the substantive:

    1. That the Arts, Culture and Recreation Committee approve the attached Memorandum of Understanding as agreed with officers at THE EDGE®, between Auckland City Council and THE EDGE®, as the basis upon which THE EDGE® shall work with Auckland City Council in managing Aotea Square as an events space in terms of:
      1. scope of management;
      2. process for dispute resolution;
      3. understanding of respective roles in managing and promoting the Square;
      4. intentions for Auckland City Council access to the Square;
      5. principles underpinning third party use of the Square e.g., ability to use third party suppliers;
      6. principles of transparency between organisations on funding for events on the square;
      7. process for co-programming including the establishment of a Programming reference committee and the use of the existing Aotea Quarter Steering Group (incorporating other stakeholders within the Aotea Quarter).
    2. That the Arts, Culture and Recreation Committee endorse that the specification document of the management agreement between Auckland Council and the Aotea Centre Board is updated to reflect key performance indicators in the management of Aotea Square.
    3. That the Arts, Culture and Recreation Committee note that the attached Memorandum of Understanding for the management of Aotea Square, and updated key performance indicators, shall take effect upon signing of the Aotea Centre Board of Management Agreement (the Management Agreement) and will be reviewed in conjunction with the Management Agreement going forward.

    CARRIED

  10. Top NOTICE OF MOTION - ONEHUNGA BAY AND SH20 MITIGATION AND RESTORATION

    Councillor Northey moved:

    1. That officers report to the November 2009 meeting of the Arts, Culture and Recreation Committee and to the November 2009 meeting of the Maungakiekie Community Board, on options for the mitigation and restoration measures for the Onehunga Foreshore and lagoon areas, taking fully into account the issues raised by the Onehunga Enhancement Society.
    2. That the non-financial aspects of the design proposals for the Onehunga Foreshore restoration be publicly released, except for any for which the proposers object to them being publicly released.

    Councillor Fryer moved the following amendment by way of addition:

    1. That the Council consult closely with the Onehunga Enhancement Society (TOES) and the Maungakiekie Community Board in selecting and advancing the preferred design for the restoration of the Onehunga Bay Foreshore project.
    2. That the officers report under resolution A include: options for improving the quality of the mitigation of the interface and barrier between State Highway 20 (SH20) and the Onehunga Bay footpath and lagoon, in line with the requirements of the agreed Outline Plan of Works (OPW) and some assessment of the Onehunga Enhancement Society's proposals for a Mangere Pedestrian Bridge and retaining and enhancing the current reclamation under the northern bridge abutment.

    LOST

    Councillor Millar moved the following amendment by way of replacement:

    1. That the Arts, Culture and Recreation Committee note that the Onehunga Lagoon Landscape plan is being carried out by New Zealand Transport Agency (NZTA), and construction is currently underway.
    2. That the Arts, Culture and Recreation Committee notes that the outcome of the request for proposal process for the Onehunga Foreshore works will be reported to the November meeting of the Arts, Culture and Recreation Committee, followed by the Maungakiekie Community Board.
    3. That the Arts, Culture and Recreation Committee notes that there is a joint meeting of the Onehunga Enhancement Society (TOES), New Zealand Transport Agency (NZTA), Auckland City Council and the Maungakiekie Community Board, on Friday, 16 October 2009, to discuss Onehunga Bay and State Highway 20 (SH20) mitigation issues and that there be a report back to the November 2009 meeting of the Arts, Culture and Recreation Committee.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Ken Baguley

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    		 Cr Dr Cathy Casey

    Cr Bill Christian

    Cr Glenda Fryer


    The amendment was declared CARRIED by 4 votes to 3.

    The Chairperson moved the following substantive motion:

    [ATTACHMENT 10A]

    1. That the Arts, Culture and Recreation Committee note that the Onehunga Lagoon Landscape plan is being carried out by New Zealand Transport Agency (NZTA), and construction is currently underway.
    2. That the Arts, Culture and Recreation Committee notes that the outcome of the request for proposal process for the Onehunga Foreshore works will be reported to the November meeting of the Arts, Culture and Recreation Committee, followed by the Maungakiekie Community Board.
    3. That the Arts, Culture and Recreation Committee notes that there is a joint meeting of the Onehunga Enhancement Society (TOES), New Zealand Transport Agency (NZTA), Auckland City Council and the Maungakiekie Community Board, on Friday, 16 October 2009, to discuss Onehunga Bay and State Highway 20 (SH20) mitigation issues and that there be a report back to the November 2009 meeting of the Arts, Culture and Recreation Committee.

    CARRIED

  11. Top MT EDEN WAR MEMORIAL HALL VACANT COMMUNITY SPACE

    That the Arts, Culture and Recreation Committee endorse a variance from the process outlined in the community and recreation lease policy to enable the former Returned Services Association space in the Mt Eden War Memorial Hall to be advertised for a performing arts use.

    CARRIED

  12. Top SURRENDER OF LEASE AND GRANT OF NEW LEASE, ROYAL NEW ZEALAND PLUNKET SOCIETY AUCKLAND SUBURBS BRANCH INCORPORATED - SANDRINGHAM ROAD SUB-BRANCH, EDENDALE RESERVE, 427 SANDRINGHAM ROAD, SANDRINGHAM

    The Chairperson moved:

    1. A That the Arts, Culture and Recreation Committee approve the surrender of the lease of the council-owned building and reserve land at Edendale Reserve, 427 Sandringham Road, Sandringham, to the Royal New Zealand Plunket Society Auckland Suburbs Branch (Sandringham Plunket) on 30 September 2009.
    2. That the Arts, Culture and Recreation Committee approve the granting of a new lease of the council-owned building and reserve land at Edendale Reserve, 427 Sandringham Road, Sandringham, to the Royal New Zealand Plunket Society Auckland Suburbs Branch (Sandringham Plunket) on the following terms and conditions:
      • Term - five years commencing 1 October 2009;
      • Rights of Renewal - two rights of renewal each of five years;
      • Rent - $250.00 + GST per annum;
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    Councillor Fryer moved the following amendment by way of addition:

    1. That the Arts, Culture and Recreation Committee resolves that Council forgo the first five years of the rent because of the thousands of dollars of additional cost that Sandringham Plunket had to bear after their premises were burnt down in an arson attack including the additional two years of room hireage fees while their replacement building was being constructed.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    Cr Ken Baguley was absent.

    The amendment was declared LOST by 4 votes to 2.

    The Chairperson put the substantive motion:

    1. A That the Arts, Culture and Recreation Committee approve the surrender of the lease of the council-owned building and reserve land at Edendale Reserve, 427 Sandringham Road, Sandringham, to the Royal New Zealand Plunket Society Auckland Suburbs Branch (Sandringham Plunket) on 30 September 2009.
    2. That the Arts, Culture and Recreation Committee approve the granting of a new lease of the council-owned building and reserve land at Edendale Reserve, 427 Sandringham Road, Sandringham, to the Royal New Zealand Plunket Society Auckland Suburbs Branch (Sandringham Plunket) on the following terms and conditions:
      • Term - five years commencing 1 October 2009;
      • Rights of Renewal - two rights of renewal each of five years;
      • Rent - $250.00 + GST per annum;
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  13. Top GRANT OF NEW LEASE, AKARANA YOUNG MARINERS, ORAKEI BASIN, 191-215 ORAKEI ROAD, REMUERA

    That the Arts, Culture and Recreation Committee approve the granting of a lease of the council-owned reserve land at 191-215 Orakei Road, Remuera, to the Akarana Young Mariners on the following terms and conditions:

    • Term - five years commencing 1 July 2009;
    • Rights of Renewal - two rights of renewal each of five years;
    • Rent - $250.00 + GST per annum;
    • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  14. Top GRANT OF NEW LEASE, OWAIRAKA SCOUT GROUP, MURRAY HALBERG PARK, 187 RICHARDSON ROAD, MT ALBERT

    That the Arts, Culture and Recreation Committee approve the granting of a lease of the council-owned reserve land at Murray Halberg Park, 187 Richardson Road, Mt Albert, to The Scout Association of New Zealand Incorporated - Owairaka (Owairaka Scout Group) on the following terms and conditions:

    • Term - five years commencing 1 April 2008;
    • Rights of Renewal - two rights of renewal each of five years;
    • Rent - $250.00 + GST per annum;
    • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  15. Top GRANT OF NEW LEASE, REMUERA WEST SCOUT GROUP, PLATINA RESERVE, 16 PLATINA STREET, REMUERA

    That the Arts, Culture and Recreation Committee approve the granting of a lease of the council-owned reserve land on Platina Reserve, 16 Platina Street, Remuera, to The Scout Association of New Zealand - Remuera West Scout Group (Remuera West Scout Group) on the following terms and conditions:

    • Term - five years commencing 1 November 2009;
    • Rights of Renewal - two rights of renewal each of five years;
    • Rent - $250.00 + GST per annum;
    • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  16. Top GRANT OF NEW LEASE, WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST, ARTWORKS COMPLEX, 2-4 KORORA ROAD, WAIHEKE ISLAND

    That the Arts, Culture and Recreation Committee approve the granting of a new lease of the museum space in the council-owned building known as Artworks Complex, 2 Korora Road, Waiheke Island, to the Waiheke Musical Museum Charitable Trust on the following terms and conditions:

    • Term - five years commencing 1 November 2009;
    • Rights of Renewal - two rights of renewal each of five years;
    • Rent - $500 + GST per annum;
    • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  17. Top GRANT OF NEW LEASE, WAIHEKE SEA SCOUTS, PUTIKI FORESHORE RESERVE, SHELLY BEACH ROAD, SURFDALE, WAIHEKE ISLAND

    That the Arts, Culture and Recreation Committee approve the granting of a lease of the reserve land at Putiki Foreshore Reserve, Shelley Beach Road, Surfdale, Waiheke, to The Scout Association of New Zealand - Waiheke Sea Scout Group (Waiheke Sea Scout Group) on the following terms and conditions:

    • Term - five years commencing 19 July 2007;
    • Rights of Renewal - two rights of renewal each of five years;
    • Rent - $250.00 + GST per annum;
    • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  18. Top GRANT OF NEW LEASE, MT. ALBERT RUGBY LEAGUE FOOTBALL CLUB INCORPORATED, FOWLDS PARK, 50 WESTERN SPRINGS ROAD, WESTERN SPRINGS

    That the Arts, Culture and Recreation Committee approve the granting of a lease of the reserve land at Fowlds Park, 50 Western Springs Road, Western Springs, to the Mt. Albert Rugby League Football Club Inc. on the following terms and conditions:

    • Term - five years commencing 1 April 2008;
    • Rights of Renewal - two rights of renewal each of five years;
    • Rent - $250.00 + GST per annum;
    • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  19. Top GRANT OF NEW LEASE AND NEW LICENSE TO OCCUPY PANMURE YACHT AND BOATING CLUB INCORPORATED

    1. That the Arts, Culture and Recreation Committee approve the granting of a new lease and a new license to occupy a portion of the Kings Road Wharf Reserve, 102-104 Kings Road, Panmure, to the Panmure Yacht and Boating Club Incorporated on the following terms and conditions:
      • Term - five years commencing 1 October 2009;
      • Rights of renewal - two rights of renewal each of five years;
      • Rent - $14,212.00 plus GST per annum (as per the new community and recreation lease policy, the club will be charged on a hybrid lease rental - $500.00 fixed rental plus $13,712.00 additional rental due to commercial activities i.e. bar sales, galley income, haul out facility, rental from caretaker flat and dinghy locker fees);
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
    2. That officers include the full rental calculations in future lease reports submitted to community boards and Council committees.

    CARRIED

  20. Top GRANT OF NEW LEASE, ROYAL NEW ZEALAND PLUNKET SOCIETY AUCKLAND - ONE TREE HILL BRANCH INCORPORATED, POTTERS PARK, 518 DOMINION ROAD, BALMORAL

    That the Arts, Culture and Recreation Committee approve the granting of a lease for the buildings and reserve land at Potters Park, 518 Dominion Road, Balmoral, to The Royal New Zealand Plunket Society Auckland - One Tree Hill Branch Incorporated (One Tree Hill Plunket) on the following terms and conditions:

    • Term - five years commencing 1 June 2009;
    • Rights of Renewal - two rights of renewal each of five years;
    • Rent - $250.00 + GST per annum;
    • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  21. Top RESOLUTIONS FROM EDEN/ALBERT COMMUNITY BOARD - ENDING OF GUN SALUTES ON MAUNGAWHAU

    The Chairperson moved:

    That the resolutions from 23 September 2009 meeting of the Eden/Albert Community Board, and the Notice of Motion from Councillor Casey, dated 11 September 2009, be received.

    Councillor Casey moved the following amendment by way of addition:

    1. That Arts, Culture and Recreation Committee adopt the resolutions of the Eden-Albert Community Board.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    Cr Ken Baguley was absent.

    The amendment was declared LOST by 4 votes to 2.

    The Chairperson put the substantive motion:

    That the resolutions from 23 September 2009 meeting of the Eden/Albert Community Board, and the Notice of Motion from Councillor Casey, dated 11 September 2009, be received.

    CARRIED

  22. Top RESOLUTIONS FROM EDEN/ALBERT COMMUNITY BOARD - SLIPS DECISION REPORT, SCHOOL RESERVE RETAINING WALL

    The Chairperson moved:

    That the resolutions from the 23 September 2009 meeting of the Eden/Albert Community Board, and the report of the SLIPs project portfolio leader, dated 2 September 2009, be received.

    Councillor Fryer moved the following amendment by way of addition:

    1. That Arts, Culture and Recreation Committee adopt the resolutions of the Eden-Albert Community Board from their 23 September 2009 meeting.

    LOST

    The Chairperson put the substantive motion:

    That the resolutions from the 23 September 2009 meeting of the Eden/Albert Community Board, and the report of the SLIPs project portfolio leader, dated 2 September 2009, be received.

    CARRIED

  23. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1. EVENT OPPORTUNITY Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the report includes information about Auckland City Council's intention to attract events while in a competitive bidding process against other cities. Disclosure of our intention to bid for this events and disclosure of the amount offered to these events will disadvantage negotiations.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2. RESOLUTIONS FROM AVONDALE COMMUNITY BOARD - SH20 WATERVIEW EXTENSION Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, the report identifies properties that council may wish to purchase. Disclosure of this information could prejudice or disadvantage council's future negotiations with the owners and its commercial activities; and the report identifies sites potentially suitable for open space purposes

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12:45 pm.