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Arts, Culture and Recreation Committee
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MINUTES OF A MEETING OF THE
ARTS, CULTURE AND RECREATION COMMITTEE
HELD ON WEDNESDAY, 11 NOVEMBER 2009 AT 9:30 AM
IN THE COMMITTEE ROOM, LEVEL 15
CIVIC ADMINISTRATION BUILDING
1 GREYS AVENUE, AUCKLAND

PRESENT: Councillors Greg Moyle, ED Chairperson
    Toni Millar, JP Deputy Chairperson
    Ken Baguley  
    Dr Cathy Casey [until 10.30am, item 5]
    Bill Christian, JP  
    Glenda Fryer  
    John Lister, OBE  
ALSO PRESENT:   David Hay [from 11.05am, item 10;
until 12.45pm, item C3]
    Denise Roche [from 11.10am, item 10;
until 12.30pm, item C1;
from 12.46pm, item C1]
    Graeme Easte [from 11.44am, item 18;
until 12.35pm, item C3]

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 14 October 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    The Chairperson moved:

    That item 4.2 be taken at this point

    CARRIED

    4.1. PUBLIC FORUM - MONTE CECILIA SCHOOL - MR DUNCAN MCGILL AND MS ANNE NICHOLSON, MONTE CECILIA SCHOOL TRUST BOARD

    The Chairperson moved:

    1. That Mr Duncan McGill, Chairman, and Ms Anne Nicholson, Trustee, representing the Monte Cecilia School Board of Trustees, be thanked for their presentation to the committee regarding Monte Cecilia School.
    2. That officers work with the Diocese and school to identify options for repositioning or relocating the school and report back to the March 2010 meeting of the Arts, Culture and Recreation Committee.

    Councillor Casey moved the following amendment by way of replacement:

    1. That officers report to the December meeting of the Arts, Culture and Recreation Committee on the issues (both those raised in the presentation today and in the 6 November presentation from the Monte Cecilia Trust Board) and options to relocate the school within the park and that the Memorandum of Understanding not be finalised until after consideration of this report and issue by the Arts, Culture and Recreation Committee.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Dr Cathy Casey

    Cr Bill Christian

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    The amendment was declared LOST by 4 votes to 3.

    The Chairperson moved the following substantive motion:

    [ATTACHMENT 4.1]

    1. That Mr Duncan McGill, Chairman, and Ms Anne Nicholson, Trustee, representing the Monte Cecilia School Board of Trustees, be thanked for their presentation to the committee regarding Monte Cecilia School.
    2. That officers work with the Diocese and school to identify options for repositioning or relocating the school and report back to the March 2010 meeting of the Arts, Culture and Recreation Committee.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Ken Baguley

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    		 Cr Dr Cathy Casey

    Cr Glenda Fryer


    The motion was declared CARRIED by 5 votes to 2.

    4.2. PUBLIC FORUM -DISCGOLF IN HERON PARK, MS CATHERINE FARMER, HERON PARK ADVISORY GROUP

    Duncan Macdonald, Chairperson, Avondale Community Board, was in attendance for this item.

    [ATTACHMENT 4.2]

    1. That Ms Catherine Farmer, representing the Heron Park Advisory Group, be thanked for her presentation to the committee regarding the proposal for Discgolf in Heron Park.
    2. That officers report to the next meetings of the Avondale Community Board and the Arts, Culture and Recreation Committee on the proposal for Discgolf in Heron Park, prior to issuing any temporary licence.

    CARRIED

  5. Top REPORTS REQUESTED/PENDING

    That the report of the Democracy advisor, dated November 2009, be amended as follows:

    Row No. Target Date Report Name Reason for changing target date
    1 From Nov-09 now TBA Reserve Exchange Sugarloaf / Oceanview Roads, Great Barrier Further investigation is required

    CARRIED

  6. Top THE EDGE ANNUAL REPORT ON ARTS AGENDA PURCHASE AGREEMENT 2008-2009

    1. That Robbie Macrae, Director performing arts, and Craig Cooper, Associate Director Arts Programme, The Edge®, be thanked for their attendance at the meeting.
    2. That the Arts, Culture and Recreation Committee receives THE EDGE®'s annual report on its performance against outcomes, outputs and key performance indicators specified in the 2008/2009 Arts Agenda Purchase Agreement.
    3. That the committee notes that THE EDGE® has satisfactorily delivered the outputs and met the key performance indicators in the 2008/2009 Arts Agenda Purchase Agreement.

    CARRIED

  7. Top UPDATE ON TWISTER SCULPTURE

    The Chairperson moved:

    1. That Twister sculpture project be removed from the present public art programme.
    2. That the $205,700 budget currently allocated for the Twister sculpture resource consent fees be released and reallocated to the current public art programme, specifically towards the costs of resiting Wind Tree by artist Michio Ihara to Wynyard Quarter.

    Councillor Fryer moved the following amendment by way of replacement and addition:

    1. That Twister sculpture project be deferred in the present public art programme until after the formation of the new Auckland Council.
    1. That a Public Artworks Master Plan be developed for the CBD and CBD Waterfront area.

    LOST

    The Chairperson moved the following substantive motion:

    1. That Twister sculpture project be removed from the present public art programme.
    2. That the $205,700 budget currently allocated for the Twister sculpture resource consent fees be released and reallocated to the current public art programme, specifically towards the costs of resiting Wind Tree by artist Michio Ihara to Wynyard Quarter.

    CARRIED

  8. Top WIND TREE RESITING UPDATE

    1. That the Arts, Culture and Recreation Committee instructs the manager public art to progress the resiting of Wind Tree within Jellicoe Plaza, in the Wynyard Quarter precinct 1 development.
    2. That the resolutions of the Arts, Culture and Recreation Committee, and the report of the Manager public art, dated 11 November 2009, regarding the Wind Tree Resiting, be forwarded to the Hobson Community Board for their information.
    3. That the Arts, Culture and Recreation Committee is updated on the Wind Tree project following the completion of the developed design, via quarterly operational reports.

    CARRIED

  9. Top MOUNTAIN FOUNTAIN RESITING

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee approve the relocation of Mountain Fountain to the Holy Trinity Cathedral in Parnell, subject to the successful resolution of an agreement to site the work and provide public access at this location.
    2. That the resolutions of the Arts, Culture and Recreation Committee and the report be forwarded to the Hobson and Eastern Bays Community Boards for their information.

    Councillor Fryer moved the following amendment by way of replacement:

    1. That the Arts, Culture and Recreation Committee approve the relocation of Mountain Fountain to the Selwyn Reserve in Mission Bay, subject to the successful resolution of an agreement to site the work and provide public access at this location.

    LOST

    The Chairperson moved the following substantive motion:

    1. That the Arts, Culture and Recreation Committee approve the relocation of Mountain Fountain to the Holy Trinity Cathedral in Parnell, subject to the successful resolution of an agreement to site the work and provide public access at this location.
    2. That the resolutions of the Arts, Culture and Recreation Committee and the report be forwarded to the Hobson and Eastern Bays Community Boards for their information.

    CARRIED

  10. Top ELLIOTT STREET UPGRADE PROJECT - CONCEPT DESIGN

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee thanks all those who provided input and feedback on the draft concept design for the Elliott and Darby St upgrade.
    2. That the Arts, Community and Recreation Committee approve the final concept design proposed for the upgrade of Elliott Street as a shared space with restricted loading zones (6.00am to 11.00am), no parking, stone paving, lighting, vegetation and other design elements including street furniture.

    Councillor Fryer moved the following amendment by way of replacement:

    1. That the Arts, Community and Recreation Committee approve the final concept design proposed for the upgrade of Elliott Street as a shared space with restricted loading zones (6.00am to 11.00am), no parking, stone paving, lighting, vegetation and other design elements including street furniture and critters.

    LOST

    The Chairperson moved the following substantive motion:

    1. That the Arts, Culture and Recreation Committee thanks all those who provided input and feedback on the draft concept design for the Elliott and Darby St upgrade.
    2. That the Arts, Community and Recreation Committee approve the final concept design proposed for the upgrade of Elliott Street as a shared space with restricted loading zones (6.00am to 11.00am), no parking, stone paving, lighting, vegetation and other design elements including street furniture.

    CARRIED

  11. Top POINT ERIN POOLS REDEVELOPMENT - EXPRESSION OF INTEREST

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee notes that the Point Erin pool is one of two outdoor only swimming pools owned by the council, and that redevelopment to include indoor facilities will increase Point Erin's use and deliver the council's key components for swimming pools.
    2. That the Arts, Culture and Recreation Committee approve officers proceeding with an expression of interest to gauge the private sector's interest in redeveloping the Point Erin pools in partnership with the council.

    Councillor Fryer moved the following amendment by way of replacement:

    1. That the Arts, Culture and Recreation Committee adopt the officers' Option 2, namely a minor upgrade to the existing Point Erin Pool facility by the Auckland City Council.

    LOST

    The Chairperson moved the following substantive motion:

    1. That the Arts, Culture and Recreation Committee notes that the Point Erin pool is one of two outdoor only swimming pools owned by the council, and that redevelopment to include indoor facilities will increase Point Erin's use and deliver the council's key components for swimming pools.
    2. That the Arts, Culture and Recreation Committee approve officers proceeding with an expression of interest to gauge the private sector's interest in redeveloping the Point Erin pools in partnership with the council.

    CARRIED

  12. Top FACILITY PARTNERSHIP PROPOSALS FOR THE 2010/2011 FINANCIAL YEAR - STAGE TWO ASSESSMENTS PLUS AN UPDATE ON ACTIVE PROJECTS - RESOLUTIONS

    The Chairperson moved:

    1. That a Facility Partnership grant of $300,000 be approved in the 2009/2010 financial year for the Auckland Hockey Association for artificial turf resurfacing, water gun replacement and refurbishment of the changing rooms, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
    2. That a Facility Partnership grant of $60,000 be approved for Glendowie Bowls for the development of an artificial green, subject to:
      1. the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met; and
      2. the Glendowie Bowling Club's loan facility with Westpac Bank being terminated and the council's loan guarantee being released, as part of the conditions of a Facility Partnership grant.
    3. That a Facility Partnership grant of $1,250,000, with $500,000 allocated in the 2011/2012 financial year and $750,000 in the 2012/2013 financial year, be approved for St Heliers Church and Community Centre for the redevelopment of its community centre, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
    4. That a Facility Partnership grant of $100,000 allocated in the 2010/2011 financial year be approved for Life Centre Trust for the development of a youth drop in centre, subject to the development of a Facility Partnership Agreement, and to all the terms and conditions of the Facility Partnership Policy being met, including the council being satisfied that Life Centre Trust has legal tenure over the site for a minimum period of 10 years.
    5. That the Royal Akarana Yacht Club be thanked for its proposal and advised:
      1. that the Arts, Culture and Recreation Committee acknowledges the benefits that would arise from the redevelopment of the Royal Akarana Yacht Club site including the provision of café facilities and improved learn to sail facilities.
      2. the Arts, Culture and Recreation Committee notes officer concerns regarding the Royal Akarana Yacht Club's ability to raise the significant funds required for the project.
      3. that the Arts, Culture and Recreation Committee allocates the sum of $700,000 for stage one, with a further $300,000 for stage two of Royal Akarana Yacht Club redevelopment project, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
      4. that funding is subject to Royal Akarana Yacht Club raising the balance of the funds required to complete the redevelopment by 30 June 2012.
      5. that the funding allocated is further conditional on the Royal Akarana Yacht Club and council negotiating a new Agreement to Lease that better reflects the needs of council and the Royal Akarana Yacht Club, and its abilities to achieve the agreed conditions, including public amenities.
      6. that officers will report to the Arts, Culture and Recreation Committee in early 2010 on the proposed new Agreement to Lease between Auckland City Council and the Royal Akarana Yacht Club.
    6. That a Facility Partnership grant of $650,000 be approved for Tri Star Gymnastics for stage two of its development, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
    7. That the Western Springs Association Football Club be thanked for their proposal and advised:
      1. that a Facility Partnership grant of $500,000 with $240,000 allocated in the 2009/2010 financial year, and a further $260,000 in the 2010/2011 financial year, be approved for Western Springs Association Football Club for the expansion of the club and changing facilities, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
      2. that the Arts, Culture and Recreation Committee note that in order for the Western Springs Association Football Club development to proceed, a larger footprint and leased area will be required and an Agreement to Lease for the expanded site at Seddon Fields, Pt Chevalier, to enable the project to proceed be approved.
    8. That a Facility Partnership grant of $450,000 be approved in principle for Bay Roskill Sports Club Incorporated for the club room redevelopment, and the officers report back on distribution of this grant, $250,000 is tagged to toilets and changing room redevelopment, with the remaining $200,000 to be confirmed following officer discussion with the Club, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
    9. That officers' update on the Auckland Netball Centre court rubberisation project is noted.
    10. That officers' update on Manukau City Council's project to develop an all tide boat ramp is noted.
    11. That officers' update on the Mt Albert Aquatic Centre project to develop a learn to swim facility is noted.
    12. That officers' update on the redevelopment of buildings at the Mt Eden Methodist Church is noted.
    13. That the officers' update on the Q Theatre project to develop a flexiform theatre in the Aotea Quarter is noted.
    14. That officers' update on the Nga Hau Maiangi project to develop pontoon access and club facilities is noted.
    15. That officers' update on the St Chads Church project to build a church and community complex is noted.
    16. That officers' update on the redevelopment of Waiheke Golf Club is noted.
    17. That $50,000 from the Facility Partnerships unallocated funding be allocated for planning and feasibility in the 2010/2011 financial year.

    Councillor Fryer moved the following amendment by way of replacement:

    1. That the Life Centre Trust be thanked for their proposal and advised that:
      1. the community benefit that will be derived from this project is not commensurate with the contribution being sought;
      2. there are currently three other organisations providing structured youth programmes (RainbowYouth, YouthLine and YMCA) and the high deciles of the surrounding public and private schools mean that current structured youth programmes are highly utilised;
      3. access to the site is via a long driveway rendering the site difficult to access and not visible from the street; and
      4. funding for the project relies significantly on the council funding nearly 50% of the project costs.
    2. That, as recommended by officers, the Royal Akarana Yacht Club be thanked for their proposal and advised that:
      1. the community benefit that will be derived from this project is not commensurate with the contribution being sought;
      2. more certainty around the club's ability to raise the significant funds required for the project is needed; and
      3. the project should be developed further before a funding decision can be made.
    1. That a Facility Partnership grant of $250,000 be approved in principle for Bay Roskill Sports Club Incorporated for the club room redevelopment, since, as officers reported, the community benefit that will be derived from this project is not commensurate with the contribution being sought.

    LOST

    The Chairperson moved the following substantive motion:

    1. That a Facility Partnership grant of $300,000 be approved in the 2009/2010 financial year for the Auckland Hockey Association for artificial turf resurfacing, water gun replacement and refurbishment of the changing rooms, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
    2. That a Facility Partnership grant of $60,000 be approved for Glendowie Bowls for the development of an artificial green, subject to:
      1. the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met; and
      2. the Glendowie Bowling Club's loan facility with Westpac Bank being terminated and the council's loan guarantee being released, as part of the conditions of a Facility Partnership grant.
    3. That a Facility Partnership grant of $1,250,000, with $500,000 allocated in the 2011/2012 financial year and $750,000 in the 2012/2013 financial year, be approved for St Heliers Church and Community Centre for the redevelopment of its community centre, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
    4. That a Facility Partnership grant of $100,000 allocated in the 2010/2011 financial year be approved for Life Centre Trust for the development of a youth drop in centre, subject to the development of a Facility Partnership Agreement, and to all the terms and conditions of the Facility Partnership Policy being met, including the council being satisfied that Life Centre Trust has legal tenure over the site for a minimum period of 10 years.
    5. That the Royal Akarana Yacht Club be thanked for its proposal and advised:
      1. that the Arts, Culture and Recreation Committee acknowledges the benefits that would arise from the redevelopment of the Royal Akarana Yacht Club site including the provision of café facilities and improved learn to sail facilities.
      2. the Arts, Culture and Recreation Committee notes officer concerns regarding the Royal Akarana Yacht Club's ability to raise the significant funds required for the project.
      3. that the Arts, Culture and Recreation Committee allocates the sum of $700,000 for stage one, with a further $300,000 for stage two of Royal Akarana Yacht Club redevelopment project, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
      4. that funding is subject to Royal Akarana Yacht Club raising the balance of the funds required to complete the redevelopment by 30 June 2012.
      5. that the funding allocated is further conditional on the Royal Akarana Yacht Club and council negotiating a new Agreement to Lease that better reflects the needs of council and the Royal Akarana Yacht Club, and its abilities to achieve the agreed conditions, including public amenities.
      6. that officers will report to the Arts, Culture and Recreation Committee in early 2010 on the proposed new Agreement to Lease between Auckland City Council and the Royal Akarana Yacht Club.
    6. That a Facility Partnership grant of $650,000 be approved for Tri Star Gymnastics for stage two of its development, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
    7. That the Western Springs Association Football Club be thanked for their proposal and advised:
      1. that a Facility Partnership grant of $500,000 with $240,000 allocated in the 2009/2010 financial year, and a further $260,000 in the 2010/2011 financial year, be approved for Western Springs Association Football Club for the expansion of the club and changing facilities, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
      2. that the Arts, Culture and Recreation Committee note that in order for the Western Springs Association Football Club development to proceed, a larger footprint and leased area will be required and an Agreement to Lease for the expanded site at Seddon Fields, Pt Chevalier, to enable the project to proceed be approved.
    8. That a Facility Partnership grant of $450,000 be approved in principle for Bay Roskill Sports Club Incorporated for the club room redevelopment, and the officers report back on distribution of this grant, $250,000 is tagged to toilets and changing room redevelopment, with the remaining $200,000 to be confirmed following officer discussion with the Club, subject to the development of a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
    9. That officers' update on the Auckland Netball Centre court rubberisation project is noted.
    10. That officers' update on Manukau City Council's project to develop an all tide boat ramp is noted.
    11. That officers' update on the Mt Albert Aquatic Centre project to develop a learn to swim facility is noted.
    12. That officers' update on the redevelopment of buildings at the Mt Eden Methodist Church is noted.
    13. That the officers' update on the Q Theatre project to develop a flexiform theatre in the Aotea Quarter is noted.
    14. That officers' update on the Nga Hau Maiangi project to develop pontoon access and club facilities is noted.
    15. That officers' update on the St Chads Church project to build a church and community complex is noted.
    16. That officers' update on the redevelopment of Waiheke Golf Club is noted.
    17. That $50,000 from the Facility Partnerships unallocated funding be allocated for planning and feasibility in the 2010/2011 financial year.

    CARRIED

  13. Top AGREEMENT FOR OPERATION AND MANAGEMENT OF PANMURE STONE COTTAGE

    1. That the Arts, Culture and Recreation Committee approve the granting of a variation to the existing agreement with the Panmure Historical Society Incorporated for operation and management of Panmure Stone Cottage for premises at 1 Kings Road, Panmure Auckland, as follows:
      • Term - five years commencing 1 January 2009;
      • Rights of renewal - one right of renewal of five years;
      • Council's role:
        • In consideration of the services to be undertaken by the Society in accordance with this agreement, the council will (at its own cost) throughout the term of this agreement, maintain the cottage and the reserve, including all paths, fences, gates, sanitary drains and gardens, in good repair and condition and remove any externally visible graffiti from the cottage;

    Noting all other terms and conditions remain as per the original agreement between the Panmure Historical Society Incorporated and the Council, dated 3 July 2006.

    CARRIED

  14. Top SURRENDER AND GRANT OF NEW LEASE, MT WELLINGTON ROLLER SPORTS CLUB INCOPORATED

    1. That the Arts, Culture and Recreation Committee approve the surrender and grant of a new lease to the Mt Wellington Roller Sports Club Inc., 32 Mountain Road, Panmure, Mt Wellington Domain on the following terms and conditions:
      • Term - five years commencing 1 January 2010;
      • Rights of renewal - two rights of renewal each of five years;
      • Rent - under the lease policy a rental of $250.00 GST per annum is applicable due to the club's high youth membership;
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  15. Top GRANT OF NEW LICENSE AND NEW SUBLEASE, AUCKLAND SOCIETY OF MODEL ENGINEERS INCOPORATED

    1. That the Arts, Culture and Recreation Committee approve a variation to the terms and conditions that were recommended and approved at the 9 September 2009 Arts, Culture and Recreation Committee's as outlined to that of:
      • Term - five years commencing 1 November 2009;
      • Rights of renewal - two rights of renewal of five years each;
      • Rent - $500 + GST per annum;
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  16. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD - ONEHUNGA FORESHORE REDEVELOPMENT

    That the resolutions of the Maungakiekie Community Board meeting dated 17 September 2009, be received noting that since this time a joint working party is being formed between the Maungakiekie Community Board, Council and Onehunga Enhancement Society (TOES) and NZTA to agree the scope and design of the foreshore redevelopment.

    CARRIED

  17. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD - ONEHUNGA LAGOON REDEVELOPMENT

    The Chairperson moved:

    That the resolutions of the Maungakiekie Community Board meeting dated 15 October 2009, be received.

    Councillor Fryer to move the following amendment by way of addition:

    1. That the Maungakiekie Community Board resolutions be adopted, namely, that the Arts, Culture and Recreation Committee supports the remediation of the boundary between the Onehunga Bay Reserve and State Highway 20 being mitigated as far as practicable with bunds and swimming pool fencing design, and that the path be moved as far as necessary to achieve as close as practicable to what was agreed upon in the original Outline Plan of Works.

    LOST

    The Chairperson moved the following substantive motion:

    That the resolutions of the Maungakiekie Community Board meeting dated 15 October 2009, be received.

    CARRIED

  18. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    The Chairperson moved:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Aotea Square big screen management model Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report includes figures and information regarding the various tenders related to Auckland City Council's big screen procurement. Disclosure of this information will negatively impact the overall tender process.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 Restoration of Onehunga Foreshore - Request for proposal process Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    Information contained within the report is commercially sensitive.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3 Event Opportunity Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the report includes information about Auckland City Council's intention to attract events while in a competitive bidding process against other cities. Disclosure of our intention for this event and disclosure of the amount offered to these events will disadvantage negotiations.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C4 Tepid Baths Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, disclosure of information to the public could prejudice negotiations between parties.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C5 Western Springs Stadium Update Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    RNZ 2011 Ltd are not confirming training venues publically until December 2009

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C6 Mt Albert Aquatics Centre status report Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    Councillor Fryer moved the following amendment by way of addition:

    1. That item C1, Aotea Square big screen management model, be considered in the open section of the agenda.
    2. That item C4, Tepid Baths, be considered in the open section of the agenda.

    LOST

    The Chairperson moved the following substantive motion:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Aotea Square big screen management model Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report includes figures and information regarding the various tenders related to Auckland City Council's big screen procurement. Disclosure of this information will negatively impact the overall tender process.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 Restoration of Onehunga Foreshore - Request for proposal process Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    Information contained within the report is commercially sensitive.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3 Event Opportunity Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the report includes information about Auckland City Council's intention to attract events while in a competitive bidding process against other cities. Disclosure of our intention for this event and disclosure of the amount offered to these events will disadvantage negotiations.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C4 Tepid Baths Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, disclosure of information to the public could prejudice negotiations between parties.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C5 Western Springs Stadium Update Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    RNZ 2011 Ltd are not confirming training venues publically until December 2009

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C6 Mt Albert Aquatics Centre status report Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

  19. Top AOTEA SQUARE BIG SCREEN MANAGEMENT MODEL

    Resolutions A, B, D and E for this item were released into the open section of the minutes, as per item C1, resolution F.

    1. That the Arts, Culture and Recreation Committee acknowledge the positive economic, social and cultural impacts that the installation of a permanent big screen in Aotea Square will provide to the city.
    2. That the Arts, Culture and Recreation Committee endorse that council procures the big screen with a budget of $1,650,000 from the existing Rugby World Cup 2011 Event Space Upgrades budget, once all commercial management arrangements and consents are in place.
    3. That the Arts, Culture and Recreation committee endorse that a two-stage procurement process be undertaken for the big screen involving:
      1. an immediate Request for Proposal (RFP) process to purchase the big screen (capex) to ensure installation timings align with the Aotea Square redevelopment;
      2. a Request for Proposal (RFP) process for the management of the big screen (opex), inviting firstly, a proposal from The Edge by end of February 2010 for consideration ahead of a potential broader Request for Proposal (RFP) process in March 2010.
    4. That the Arts, Culture and Recreation Committee endorse the big screen content management guidelines with a civic, community and cultural charter, for external stakeholder consultation, with the results reported back to Arts, Culture and Recreation Committee early in 2010 for further committee input.
    5. That the Arts, Culture and Recreation Committee endorse that commercial revenue procurement begins, and that officers seek interested parties for the naming rights package using best endeavours to make the ongoing opex associated with the big screen cost neutral.
    6. That the above resolutions be moved into the open section of this agenda.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 12.54pm