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Council member and meetings
Audit and Risk Committee
Back to contents AGENDA ATTACHMENTS

OPEN AGENDA

 I hereby give notice that a meeting of the

AUDIT AND RISK COMMITTEE

will be held as follows:

DATE: Tuesday, 16 September 2008
TIME: 1:30 pm
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Mike Giddey
DEMOCRACY ADVISOR

Members:

Cr Richard Northey, ONZM Chairperson
Cr Douglas Armstrong, QSO Deputy Chairperson
Cr Paul Goldsmith

Co-opted Member:

Mr R Tiffin, Chartered Accountant

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor, David Hay, JP

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Audit and Risk Committee meeting held on Thursday, 4 September 2008 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

     

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    At the close of the agenda no requests to speak had been received.

  5. Top ANNUAL REPORT 2007/2008

    R Ganesh  
    Corporate Finance Manager 9 September 2008

    Reporting that the Annual Report 2007/2008 shows council's actual performance in relation to its Annual Plan 2007/2008 as required by the Local government Act 2002.

    Recommending that the Audit and Risk Committee notes:

    1. the contents set out in the Annual Report document for the year ended 30 June 2008
    2. that the council has completed all tasks required to sign the Audit letter of representation as required by Audit New Zealand.

    The Annual Report document has been circulated under separate cover.

    [ATTACHMENT 5] Pages 1 - 10

  6. Top INTERIM REPORT ON THE AUDIT OF AUCKLAND CITY COUNCIL FOR THE YEAR ENDED 30 JUNE 2008

    R Ganesh  
    Corporate Finance Manager 11 September 2008

    Updating the Audit and Risk Committee on the Audit New Zealand interim report on the audit of Auckland City Council for the year ended 30 June 2008.

    Recommending that the interim report on the audit of Auckland City Council for the year ended 30 June 2008 be noted.

    [ATTACHMENT 6] Pages 11 - 22

  7. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Mike Giddey  
    Democracy Advisor 09 September 2008
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Review of external appointment to Audit and Risk Committee Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, the report contains specific personal information about the proposed external appointee.

    		Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.