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Council member and meetings
OPEN AGENDA
I hereby give
notice that a meeting of the
AUDIT AND RISK COMMITTEE
will be held as follows:
| DATE: |
Thursday, 9 April 2009 |
| TIME: |
1.30 pm |
| VENUE: |
Committee Room, Level 15 |
| |
Civic Administration Building |
| |
1 Greys Avenue |
| |
Auckland |
| Mike Giddey |
| DEMOCRACY ADVISOR |
Members:
| Cr |
Richard |
Northey, ONZM Chairperson |
| Cr |
Douglas |
Armstrong, QSO Deputy Chairperson |
| Cr |
Paul |
Goldsmith |
Co-opted Member:
| Mr R Tiffin, Chartered Accountant |
Ex
Officio:
| His Worship the Mayor, Hon John Banks, QSO |
| Deputy Mayor, David Hay, JP |
 APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Audit and Risk Committee meeting held on Tuesday,
16 September 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
MANAGEMENT REPORT ON THE AUDIT OF AUCKLAND CITY COUNCIL FOR THE YEAR ENDED 30 JUNE 2008
| Barry Davis |
|
| Financial policy and taxation specialist |
19 March 2009 |
Updating the Audit and Risk Committee on the issues arising from Audit New
Zealand's management report on the audit of Auckland City Council for the year
ended 30 June 2008.
Recommending that the report, providing an update of the Audit New Zealand 2008
management report, be noted.
| [ATTACHMENT 5] |
Pages 1 - 20 |
PROGRESS AGAINST RISK AND ASSURANCE RECOMMENDATIONS
| G Christie |
|
| Group manager, Risk and assurance |
11 March 2009 |
Providing a report outlining how progress is being made by the organisation
against recommendations that were made by Risk & Assurance as part of each audit
or review.
Recommending that the committee note the indicative risk, significance /
severity and progress against summary recommendations for each of the reviews,
that the organisation is progressing the Risk and Assurance recommendations
satisfactorily and is continuing to make improvements.
Secretarial note: Please refer to the confidential item C2 for attachments to
this report.
| [ATTACHMENT 6] |
Pages 21 - 26 |
RISK AND ASSURANCE UPDATE
| G Christie |
|
| Group manager, Risk and assurance |
11 March 2009 |
Reporting that the progress against the 2008/2009 indicative work programme and
objectives has been limited during the year to date due to unscheduled high
priority work.
Recommending that the committee note that the indicative work programme for
2008/2009 will not be completed by 30 June 2009 and that Risk and Assurance will
formally review the indicative programme for the remainder of this financial
year.
Secretarial note: Please refer to the confidential item C3 for attachments to
this report.
| [ATTACHMENT 7] |
Pages 27 - 37 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Mike Giddey |
|
| Democracy Advisor |
2 April 2009 |
| Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on Section 48(1)(a) of the Local
Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public, as follows:
|
Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Audit New Zealand Planned Audit Approach for the Year ended 30 June 2009 |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(c)(ii) The withholding of the information is
necessary to protect information which is subject to an obligation of
confidence or which any person has been or could be compelled to provide
under the authority of any enactment, where the making available of the
information would be likely to damage the public interest.
In particular, the report contains
sensitive information, including issues to be discussed and resolved as
part of the annual audit process. While no issue is significant, when
taken out of context it may be damaging to the public interest. |
Section 48(1)(a) The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7. |
| C2 |
Progress against Risk and Assurance recommend-ations |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(a) The withholding of the information is
necessary to protect the privacy of natural persons, including that of a
deceased person.
Section 7(2)(c)(i)
The withholding of the information is
necessary to protect information which is subject to an obligation of
confidence or which any person has been or could be compelled to provide
under the authority of any enactment, where the making available of the
information would be likely to prejudice the supply of similar
information or information from the same source and it is in the public
interest that such information should continue to be supplied.
Section 7(2)(c)(ii)
The withholding of the information is
necessary to protect information which is subject to an obligation of
confidence or which any person has been or could be compelled to provide
under the authority of any enactment, where the making available of the
information would be likely to damage the public interest.
In particular, Council needs to keep the
information confidential to protect the privacy of individuals and of
the ongoing information in order to enhance and promote a regime of
continuous improvement. |
Section 48(1)(a) The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7. |
| C3 |
Risk and Assurance update |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(a) The withholding of the information is
necessary to protect the privacy of natural persons, including that of a
deceased person.
Section 7(2)(c)(i)
The withholding of the information is
necessary to protect information which is subject to an obligation of
confidence or which any person has been or could be compelled to provide
under the authority of any enactment, where the making available of the
information would be likely to prejudice the supply of similar
information or information from the same source and it is in the public
interest that such information should continue to be supplied.
Section 7(2)(c)(ii)
The withholding of the information is
necessary to protect information which is subject to an obligation of
confidence or which any person has been or could be compelled to provide
under the authority of any enactment, where the making available of the
information would be likely to damage the public interest.
In particular, Council needs to keep the
information confidential to protect the privacy of individuals and of
the ongoing information in order to enhance and promote a regime of
continuous improvement. |
Section 48(1)(a) The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7. |
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