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Audit and Risk Committee
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MINUTES OF A MEETING OF THE AUDIT AND RISK COMMITTEE

HELD ON TUESDAY, 16 SEPTEMBER 2008 AT 1:30PM

PRESENT: Councillor Richard Northey, ONZM Chairperson
  Councillor Douglas Armstrong, QSO Deputy Chairperson
[from 1:53 pm item 5]
  Councillor Paul Goldsmith  
  Mr Roy Tiffin  
ALSO PRESENT: Councillor Aaron Bhatnagar [from 1:53 pm item 5 to
 2:20 pm item 6]

  1. Top APOLOGIES

    That the apologies from Cr Armstrong for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Audit and Risk Committee meeting held on Thursday, 4 September 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    There were no requests to speak in public forum.

  5. Top ANNUAL REPORT 2007/2008

    1. That the Audit and Risk Committee notes the contents set out in the Annual Report document for the year ended 30 June 2008.
    2. That the Audit and Risk Committee notes the council has completed all tasks required to sign the Audit letter of representation as required by Audit New Zealand and that Audit New Zealand have indicated that they will sign an unqualified audit opinion once they have received the Audit letter of representation and the signed Annual Report.
    3. That the amended note in respect of changes in accounting policies for the council's capitalisation of interest policy be approved subject to Audit confirmation.
    4. That the above resolutions be reported to Council.

    CARRIED

  6. Top INTERIM REPORT ON THE AUDIT OF AUCKLAND CITY COUNCIL FOR THE YEAR ENDED 30 JUNE 2008

    That the interim report on the audit of Auckland City Council for the year ended
    30 June 2008 be noted.

    CARRIED

  7. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Review of external appointment to Audit and Risk Committee Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, the report contains specific personal information about the proposed external appointee.

    		Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 2:35 pm.