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City Development Committee
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OPEN AGENDA

 I hereby give notice that a meeting of the

CITY DEVELOPMENT COMMITTEE

will be held as follows:

DATE: Thursday, 14 August 2008
TIME: 9:30 am
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Cecily Dower
DEMOCRACY ADVISOR

Members:

Cr Peseta Sam Lotu-Iiga Chairperson
Cr Graeme Mulholland, JP Deputy Chairperson
Cr Douglas Armstrong, QSO
Cr Bill Christian, JP
Cr Mark Donnelly
Cr Glenda Fryer
Cr Noelene Raffills

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor David Hay, JP

  1. Top APOLOGIES

    An apology has been received from Councillor Raffills.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the City Development Committee meeting held on Thursday, 10 July 2008 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following request has been received to address the meeting:

    4.1. INDONESIAN HUMAN RIGHTS COMMITTEE - MS MAIRE LEADBEATER

    Ms Leadbeater wishes to address the committee regarding Council's procurement policy with respect to the purchase and use of sustainable wood products.

    Recommending that Ms Leadbeater be thanked for her presentation.

    [ATTACHMENT 4.1] Pages 1-2

  5. Top REPORTS REQUESTED/PENDING

    C Dower  
    Democracy Advisor 5 August 2008

    Reporting on the reports requested pending list and seeking approval to amend the target date for the following reports:

    Row Date Report Name Reason

    4

    		 August-08
    defer to
    Sept-08    		 Subsoil leases - public good Officers from City Planning and Property are still in discussion regarding this matter - defer until September..

    5

    		 August-087
    defer to
    Sept-08    		 Update on Waste Education Officers wish to defer this report until September due to the workload involved with the roll out of the new recycling system.

    [ATTACHMENT 5] Pages 3-4

    POLICY/MAJOR DECISIONS

  6. Top PLAN CHANGE 163 - THE RESIDENTIAL 1 AND 2 ZONE, APPEALS AND PUBLIC FEEDBACK

    M Hewitt  
    Manager Inner Isthmus 1 August 2008

    Updating the committee on the public feedback received regarding Plan Change 163. A summary of the feedback received by all parties will be verbally presented at the meeting.

    Recommending that a review of the demolition criteria be undertaken and proposed changes reported to this committee.

    [ATTACHMENT 6] Pages 5-18

  7. Top DEVELOPMENT OF THE ONEHUNGA FORESHORE  

    R Eaton  
    Manager Streets and Open Spaces 31 July 2008

    Seeking the committee's endorsement for the Onehunga foreshore proposal which sets out a plan for the foreshore and other open spaces adjacent to the motorway.

    Recommending that the committee endorse the plan, that the Chair of the committee approach central government to secure a financial contribution from Transit and that the plan be communicated to The Onehunga Enhancement Society (TOES).

    [ATTACHMENT 7] Pages19-30

  8. Top NETWORK UTILITY PLAN CHANGES 90, 90A AND 74 TO THE ISTHMUS DISTRICT PLAN

    M Hewitt  
    Manager Inner Isthmus 30 July 2008

    Reporting on Plan Changes 74, 90 and 90A regarding network utility services in the Auckland Isthmus area, which were developed to provide the Council with greater control of the development, use, maintenance and upgrading of network utilities and services in the Auckland Isthmus area.

    Recommending that Plan Changes 90 and 90A be withdrawn and that 74 be retained, and that officers undertake a comprehensive review of the network utility provisions as part of the review of the isthmus district plan.

    [ATTACHMENT 8] Pages 31-38

  9. Top PROPOSED PLAN CHANGE 132B - THE APPLICATION OF A CHARACTER OVERLAY TO THE BALMORAL AND SANDRINGHAM TOWN CENTRES

    J Fuller  
    Consultant Planner 1 August 2008

    Updating the committee on the Proposed Plan Change 132b which proposes to apply the character overlay provisions to the Balmoral and Sandringham town centres.

    Recommending that the proposed plan change be deferred and considered as part of the isthmus district plan review process.

    [ATTACHMENT 9] Pages 39-42  

  10. Top HERITAGE 'PROPOSAL AND REVIEW PROTOCOL' - ISTHMUS DISTRICT PLAN REVIEW - SCHEDULED TREES

    N Short  
    Heritage Manager 31 July 2008

    Seeking endorsement for the establishment of a 'Proposal and Review Protocol' for the Heritage schedule which requires review.

    Recommending that the proposal and review protocol be endorsed and that the committee determine whether during the Isthmus District Plan Review process, the Heritage team shall undertake a full review of either:

    1. all currently scheduled trees within the Isthmus; or
    2. all currently scheduled trees within the Isthmus as well as trees which are put forward for consideration
    [ATTACHMENT 10] Pages 43-48

  11. Top AMENDMENT OF SIGNS BYLAW 2007 - APPOINTMENT OF HEARINGS PANEL

    H Wagener  
    Senior Policy Analyst Urban Management 28 July 2008

    Requesting the committee appoint three Councillors to hear submissions and deliberate on the proposed amendments to the Signs Bylaw 2007.

    Recommending that the committee appoints three Councillors to the hearing.

    [ATTACHMENT 11] Pages 49-50

  12. Top BUSINESS IMPROVEMENT DISTRICT (BID) POLICY FRAMEWORK

    A Inwood  
    Mainstreet Advisor 30 July 2008

    Reporting on the Business Improvement District (BID) Policy Framework which will enable the commercial districts and business centres to continue to achieve and further enhance the positive economic outcomes the current Mainstreet programme is delivering.

    That the committee approve the Business Improvement District (BID) Policy Framework.

    [ATTACHMENT 12] Pages 51-110

  13. Top PARTICIPATION IN THE BROADBAND INVESTMENT FUND

    J Garing  
    Broadband Project Manager 1 August 2008

    Reporting on a partnership proposal between Auckland City Council, Manukau City Council and a private sector company on the development of an Expression of Interest for the Ministry of Economic Development's Broadband Investment Fund and outlining the intent of the $340 million fund.

    Recommending that the committee endorses the proposal and acknowledge that council will provide input to the regional process, with its priority being the Auckland City Council, Manukau City Council and private sector partner Expression of Interest.

    Secretarial note:

    Please note there is a confidential attachment relating to this item (reasons for confidentiality are noted under item 34 of this agenda). The report has been placed in the confidential section of the agenda. Refer item C2.

    [ATTACHMENT 13] Pages 111-116

  14. Top PORTS OF AUCKLAND - PORT DEVELOPMENT PLAN 2008

    J Duguid  
    Manager Central Area Planning 14 August 2008

    Reporting on the recently released document from Ports of Auckland (POAL) entitled "Port Development Plan", which outlines the role the Port of Auckland plays in the regional and national economy, and the key drivers behind POAL's operations.

    Recommending that the information be received.

    [ATTACHMENT 14] Pages 117-140

  15. Top STORMWATER ASSET MANAGEMENT PLAN

    G Ockleston  
    Manager Water and Landfill Operations 20 July 2008

    Providing an overview of the key issues for the stormwater asset management plan (AMP) which is a first draft for executive and councillor review.

    Recommending that the draft plan be accepted and that the committee note the levels of service.

    A copy of the draft AMP is available in the Councillor's lounge.

    [ATTACHMENT 15] Pages 141-146

  16. Top CLOSED LANDFILL ASSET MANAGEMENT PLAN

    M Hermann  
    Planning Adviser Utilities 6 August 2008

    Providing an overview of the key issues for the closed landfills asset management plan (AMP), which is intended to guide councillors to issues raised in the AMP document.

    Recommending that the draft plan be accepted and that the committee note the levels of service.

    A copy of the draft AMP is available in the Councillor's lounge.

    [ATTACHMENT 16] Pages 147-154

  17. Top UPDATE ON THE WAIHEKE ISLAND WASTE AND RECYCLING REVIEW

    C Corner  
    Manager, Environmental Structure 27 July 2008

    Reporting on the shape and size of service for Waiheke Island waste and recycling services as part of Auckland City Councils city wide review.

    Recommending

    1. That the council's kerbside refuse and recycling collections on Waiheke Island be based on mobile wheelie bins (140 litres for refuse collected weekly and 240 litres for recyclables) from 1July 2009.
    2. That the Committee endorse a build, own operate and transfer back to council at the end of the contract term, procurement process for the redevelopment and upgrade of the transfer station.
    3. That a procurement plan for the collection, transfer station and transportation of refuse and recyclables off the island is reported to the November City Development Committee.

    Secretarial note:

    Please note there is a confidential attachment relating to this item (reasons for confidentiality are noted under item 34 of this agenda). The report has been placed in the confidential section of the agenda. Refer item C1.

    [ATTACHMENT 17] Pages 155-162  

  18. Top SALE OF LIQUOR (OBJECTIONS TO APPLICATIONS) AMENDMENT BILL - COUNCIL SUBMISSION

    This submission was unavailable at the time the agenda went to print and will be tabled at the meeting.

  19. Top APPROVAL TO AIRSPACE LICENCE OVER ROAD - 302-328 QUEEN STREET, AUCKLAND CENTRAL

    C Smith  
    Property Officer 24 July 2008

    Reporting on a new 39 level building proposed at 302-328 Queen Street, which incorporates architectural features that project over the Queen Street road boundary on levels 2-8.

    Recommending that approval be given for construction of the architectural features with conditions.

    [ATTACHMENT 19] Pages 163-174  

    PROCEDURAL

  20. Top DISTRICT PLAN (CENTRAL AREA): PROPOSED PLAN MODIFICATION 14 - MINOR AMENDMENTS TO HERITAGE PROVISIONS

    P Ampanthong  
    Central Area Planning 14 August 2008

    Reporting on Plan Modification 14 to the Operative District Plan which relates to amendments to clarify the protection of heritage items in Schedule B of Part 10 Heritage.

    Recommending that the committee recommend to Council that it approves the plan modification and that the Manager, Central Area Plan be authorised to complete the statutory processes required.

    [ATTACHMENT 20] Pages 175-178

  21. Top PLAN CHANGE 1 - VICTORIA QUARTER, CENTRAL AREA DISTRICT PLAN

    A Smith  
    Central Area Planning 14 August 2008

    Reporting on Plan Modification 1, Plan Modification 31 and Plan Modification 118 which are collectively referred to as Plan Change 1, which covers the western part of the Central Area, bound by Hobson Street, Fanshawe Street, Union Street and Victoria Park.

    Recommending that the committee recommend to Council that it approves Plan Modification 1, Plan Modification 31 and Plan Modification 118 and that the Manager, Central Area Planning be authorised to complete the statutory processes

    [ATTACHMENT 21] Pages 179-292

  22. Top PLAN CHANGE 71 - MIXED USE OPERATIVE REPORT

    M Reynolds  
    Assistant Planner: Inner Isthmus 19 July 2008

    Reporting on Plan Change 71 to the Isthmus Section of the Auckland City District Plan which introduces a new mixed use zone and applies the zone to areas within the isthmus based on a number of locational criteria.

    Recommending that Council authorise the statutory process be completed to make the plan change operative.

    [ATTACHMENT 22] Pages 293-302  

  23. Top APPOINTMENT OF INDEPENDENT HEARING COMMISSIONERS FOR HEARINGS RELATING TO RAKINO ISLAND AS PART OF THE HAURAKI GULF ISLANDS PROPOSED DISTRICT PLAN

    M Tyler  
    Manager Islands 28 July 2008

    Requesting the appointment of independent commissioners to hear submissions on Rakino Island as part of the Hauraki Gulf Islands Proposed District Plan.

    Recommending that two independent commissioners and one Councillor be appointed to the panel

    [ATTACHMENT 23] Pages 303-306

  24. Top ALCOHOL BAN EXEMPTIONS FOR EVENTS 2008 - 2009

    G Gilmour  
    Manager event and film operations, City Events 28 July 2008

    Requesting approval for a temporary exemption from the central business district alcohol bans for the 95 bFM Summers Series events in Albert Park (two events annually)

    Recommending that the following land be exempt from the alcohol ban during the following specified times only for the purposes of the named series of events:

    Albert Park, 95 bFM Summer Series

    12.00pm - 7.00pm, 15 February 2009 (scheduled date) and 22 February 2009 (rain date)

    12.00pm - 7.00pm, 8 March 2009 (scheduled date) and 15 March 2009 (rain date)

    [ATTACHMENT 24] Pages 307-312

  25. Top TEMPORARY ALCOHOL BANS FOR EVENTS 2008 - 2009

    G Gilmour  
    Manager event and film operations, City Events 28 July 2008

    Requesting approval for temporary alcohol bans at specific events, including specific locations during the Guy Fawkes period.

    Recommending that temporary alcohol bans be approved for the Auckland International Cultural Festival, Mission Bay Jazz and Blues Streetfest, Coca Cola Christmas in the Park, Sky City Starlight Symphony and Guy Fawkes.

    [ATTACHMENT 25] Pages 313-316

    BUDGET/FINANCIAL

  26. Top GREAT BARRIER ISLAND REFUSE AND RECYCLING CONTRACT

    M McQuillan  
    Group Manager, Environmental and Utility Management 23 July 2008

    Reporting on the refuse collection and disposal contracts which expire on 30 June 2008 for Great Barrier Island.

    Recommending that Great Barrier Cartage Ltd's offer to extend their contracts for another two years be accepted and that officers investigate and report back on the options to reduce costs whist maintaining appropriate levels of service.

    [ATTACHMENT 26] Pages 317-320

  27. Top MARINE EVENTS PROJECT UPDATE

    C Parr  
    Group Manager, Arts, Community and Recreation Service 6 August 2008

    Updating the committee on three development options along with associated funding impacts which have been assessed for a Marine Events Centre.

    Recommending that the committee acknowledge that the Marine Events Centre can be developed with the existing budget however recommend to council an additional $7.8 million for the 2009/2010 and $1.5million for the 2010/2011 financial years for enhancements as detailed in the report.

    [ATTACHMENT 27] Pages 321-348

  28. Top TE WERO BRIDGE PROJECT UPDATE REPORT

    This report was unavailable at the time the agenda went to print and will be circulated separately.

    INFORMATION

  29. Top WATERFRONT PROJECT UPDATE

    J Simmons  
    Waterfront 2011 Programme Manager 24 July 2008

    Updating the committee on the Waterfront Programme 2011, specifically on Te Wero Bridge, Wynyard Quarter, Westhaven and Harbour Bridge Park.

    Recommending that the progress being made on the Waterfront Programme 2011 be noted.

    [ATTACHMENT 29] Pages 349-354

  30. Top AUCKLAND CITY ENVIRONMENTS QUARTERLY REPORT

    M Vinall  
    Group Manager, Auckland City Environments 28 July 2008

    Updating the committee on the progress of the Auckland City Environments (ACE) Group over the fourth quarter of the 2007/2008 financial year (April to June 2008).

    Recommending that the report be received.

    [ATTACHMENT 30] Pages 355-380

  31. Top ENVIRONMENT AND UTILITY MANAGEMENT FOURTH QUARTER REPORT

    M McQuillan  
    Group Manager, Environment and Utility Management 28 July 2008

    Updating the committee on the progress of the Environmental and Utility Management Group for the period March 2008 to June 2008.

    Recommending that the report be received.

    [ATTACHMENT 31] Pages 381-386

  32. Top MEDLANDS HISTORICAL RESERVE BURIAL ISSUES - GREAT BARRIER ISLAND COMMUNITY BOARD

    C Dower  
    Democracy Advisor 6 August 2008

    The Great Barrier Island Community Board as it's meeting held on 21 July 2008 considered an item regarding the Medlands Historical Reserve Burial Issues and resolved inter alia as follows:

    That the Board recommends that the City Development committee remove the scheduled item described as Grave Site, Medlands Beach over Lot 7 DP 74884, subject to the prior removal of human remains from the site, or confirmation that no remains are found there.

    Recommending that the committee remove the scheduled item, subject to the conditions outlined.

    [ATTACHMENT 32] Pages 387-400

  33. Top ORAKEI POINT CONSULTATION - HOBSON COMMUNITY BOARD

    The Hobson Community Board as it's meeting held on 15 July 2008 considered an item regarding Orakei Point Consultation and resolved as follows:

    1. That the Hobson Community Board recognises that sympathetic development on Orakei Peninsula is desirable.
    2. That the Hobson Community Board recommends the following in response to development proposals for the Orakei Peninsula:
      • Respect for existing property rights and planning controls
      • A true mixed use with commercial/retail and residential space
      • The developer should be acknowledged over proposed ingress/egress options
      • Remove council land from the intensification calculations and as platforms for construction
      • Council should engage with the developer over Orakei Road realignment
      • Development should be aesthetically sympathetic to the environment.
    3. C. That this motion be forwarded to the following parties as the Hobson Community Board's official response to Redwood Group's consultation:
      • Redwood Group
      • His Worship the Mayor of Auckland City
      • The Eastern Bays Community Board
      • The City Development Committee
      • The Property Enterprise Board
      • The Urban Design Panel at Auckland City
      • Expressly named groups in the memorandum of understanding between Auckland City Council and Redwood Group.

    Recommending that the committee note the resolutions.

    [ATTACHMENT 33] Pages 401-402

  34. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Cecily Dower  
    Democracy Advisor 8 August 2008
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Update on Waiheke Island Waste and Recycling Review Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, these reports contain confidential sensitive information regarding future collection, transfer station operation and transportation contracts relating to waster on Waiheke Island. Public release of this information may prematurely disadvantage or prejudice the commercial activities on the current contract encumbrance and compromise councils forthcoming tendering process.

    		 
    C2 Broadband Investment Fund Appendix A Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(i)

    The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

    In particular, the appendix of the Broadband Investment Fund report contains commercially sensitive information with investment details that our private sector partner has provided to Auckland City Council in confidence.

    		  

    The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.