Skip navigation
Council member and meetings
City Development Committee
Back to contents AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

CITY DEVELOPMENT COMMITTEE

will be held as follows:

DATE: Thursday, 13 November 2008
TIME: 9.30 am
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Cecily Dower
DEMOCRACY ADVISOR

Members:

Cr Aaron Bhatnagar Chairperson
Cr Graeme Mulholland, JP Deputy Chairperson
Cr Douglas Armstrong, QSO
Cr Bill Christian, JP
Cr Mark Donnelly
Cr Glenda Fryer
Cr Noelene Raffills

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor David Hay, JP

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the City Development Committee meeting held on Thursday, 09 October 2008 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following requests have been received to address the meeting:

    4.1. WAIHEKE WASTE AND RECYCLING - THE RUBBISH COMPANY - MR STEPHEN LAFFERTY

    Mr Lafferty is a private rubbish and recycling contractor who has been using the Transfer Station at Waiheke Island and wishes to address the committee regarding waste and recycling on the island.

    Recommending that Mr Lafferty be thanked for his presentation.

    4.2. THE ONEHUNGA ENHANCEMENT SOCIETY (TOES) - ONEHUNGA FORESHORE MASTER PLAN.

    The Onehunga Enhancement Society (TOES) wishes to address the committee regarding the Onehunga foreshore master plan. TOES is concerned the master plan preparation process had a predetermined outcome; did not properly take into account the views of stakeholders and the community; was not in a genuinely consultative process as required; produced a draft master plan that doesn't represent the aspirations of participating stakeholders; and produced a draft master plan almost identical to a plan the City Development Committee previously rejected.

    TOES is concerned the draft master plan did not address fundamental issues pertaining to the Onehunga foreshore: the ARC resolution for a trench and the related issue of connectivity to the foreshore; an All Tide Ramp location; boat mooring facilities; westward shift of the motorway; restoration of the foreshore through reclamation and creating a high quality environment with mitigation treatment for visual and sound pollution; the redevelopment of the port and wharf area; relocation of the Sea Scout building; and so on.

    Recommending that the members of TOES be thanked for their presentation.

  5. Top REPORTS REQUESTED/PENDING

    C Dower  
    Democracy Advisor 6 November 2008

    Reporting on the reports requested/pending and seeking approval to amend the target date of the following reports:

    Row Date Report Name Reason

    7

    		 Nov-08
    defer to
    Feb 08    		 Liquor Licensing Hours Defer until Feb as officers are still collating information.

    8

    		 Nov-08
    defer to
    Feb 08    		 Licensing hostels in Auckland City Awaiting further information from Auckland City Environments

     

    [ATTACHMENT 5] Pages 1-4  

    POLICY/MAJOR DECISIONS

  6. Top ONEHUNGA FORESHORE MASTER PLAN UPDATE

    R Eaton  
    Manager - Streets and Open Space 30 October 2008

    Updating the committee on the draft master plan for the development of the Onehunga foreshore which is intended to inform the Long Term Council Community Plan Direction Setting (LTCCPDS) process.

    Recommending that the committee:

    • endorses the principles used in the development of The Onehunga Foreshore Plan,
    • endorses the Onehunga Foreshore Draft Master Plan 2008
    • endorses the plan to be used as a basis for the on-going development of the improvements to the foreshore, in consultation with Maungakiekie Community Board, TOES and other key stakeholders and for negotiations with Auckland Regional Council and New Zealand Transport Agency
    • notes that the TOES development plan differs from the master plan,
    • acknowledge that the ongoing development of plans to improve the foreshore is subject to securing capital funding for the project through the Long Term Council Community Plan Direction Setting process
    • forward the report to Arts, Culture and Recreation Committee and the Maungakiekie Community Board.
    [ATTACHMENT 6] Pages 5-17

  7. Top LICENSING ISSUES IN THE VIADUCT HARBOUR

    This report was unavailable at the time the agenda went to print and will be circulated at a later date.

  8. Top PROCUREMENT STRATEGY FOR THE COLLECTION AND PROCESSING OF RECYCLABLES AND SOLID WASTE ON WAIHEKE ISLAND

    R Corner  
    Project Manager 13 November 2008

    Reporting on the refuse, recycling, transfer operation and transportation contracts for Waiheke Island which are due to expire on 30 June 2009.

    Recommending:

    1. That the City Development Committee approve the release of tender documents for the procurement of refuse, recycling, transfer station and transportation services on Waiheke Island, noting that this is in accordance with the Local Government Official Information and Meetings Act 2002 and the council's own procurement policies.
    2. That a tender evaluation report outlining the submissions received and any subsequent recommendations is presented to the March or April 2009 City Development Committee meeting for their consideration. This is an opportunity for the Committee to assess all of the information before them and decide on the shape and enhanced services for residents on Waiheke Island.
    3. That the current incumbent contractors Cleanstream Waiheke Ltd and Transpacific International (TPI) be issued with tender documents, formally advised of the council's intention to commence a tender process for the procurement of refuse, recycling, transfer station and transportation operations with a view to commencing a new contract on 1 July 2009, and invited to participate in that process. This will ensure that our contractors are fully informed and have adequate time to manage their respective business's tender bids.
    4. That officers engage in ongoing dialogue with the Waiheke Community Board regarding the procurement process and implementation of the new contract commencing 1 July 2009. This will ensure that the Board is updated on the procurement process and the implications for refuse and recycling services on Waiheke Island into the future.
    [ATTACHMENT 8] Pages 18-27

  9. Top REVIEW OF THE AUCKLAND REGIONAL POLICY STATEMENT

    E Auton  
    Senior planner, City Planning 22 October 2008

    Reporting on the Auckland Regional Council's (ARC) review of the Auckland Regional Policy Statement 1999 (ARPS) as required by the Resource Management Act. Also presenting the draft submission on the ARPS background document for the Committee's consideration.

    Recommending that the proposed comments on the Auckland Regional Policy Statement (ARPS) background document be endorsed and sent to the ARC, that a working party of three councillors be appointed to provide guidance to officers into the review of the Auckland Regional Policy Statement, that the committee endorses the continued involvement of council officers in the ARPS review process and that officers report back to the committee on the draft ARPS early 2009.

    [ATTACHMENT 9] Pages 28-73

  10. Top DISCUSSION DOCUMENT ON OPTIONS FOR SUSTAINABLE URBAN DEVELOPMENT  

    P Pirrit  
    Group Manager, City Development 29 October 2008

    Reporting on a discussion document entitled "Building Sustainable Urban Communities", released for comment by a new Sustainable Urban Development Unit set up by the Department of Internal Affairs. Feedback on the paper has been asked for by Friday, 23 November 2008.

    Recommending that three councillors be appointed to consider and lodge councils response on the paper.

    [ATTACHMENT 10] Pages 74-77

  11. Top CITY DEVELOPMENT COMMITTEE DELEGATIONS  

    T Sugrue  
    Corporate Counsel, Governance and Democracy 21 October 2008

    Seeking the committees endorsement of the revised delegations for the 2007-2010 triennium for the City Development Committee.

    Recommending that the committee endorse the delegations as per the report, for the City Development Committee, Appeals Subcommittee, Specialist Hearings Subcommittee and Duty and Hearing Commissioners for reporting to the Finance and Strategy Committee and then the full Council.

    [ATTACHMENT 11] Pages 78-91

  12. Top NOTICE OF ALTERATION TO DESIGNATION NO A07-01 "MOTORWAY" BEING AN ALTERATION TO STATE HIGHWAY 20 - HILLSBOROUGH TO MANGERE BRIDGE, NEW ZEALAND TRANSPORT AGENCY, AUCKLAND CITY OPERATIVE DISTRICT PLAN ISTHMUS SECTION 1999

    F Rokocoko  
    Assistant Planner 14 October 2008

    Reporting on a notice of requirement (NOR) served by the New Zealand Transport Agency (NZTA) for alteration to designation A07-01 of a minor extension along the northern side of the approach to the Mangere motorway bridge (860 square meters)

    Recommending that the committee agree to the alteration and that costs associated with council reporting of this alteration be recovered from the NZTA.

    [ATTACHMENT 12] Pages 92-119

  13. Top PRIVATE PLAN CHANGE 10, AUCKLAND TROTTING CLUB - ALEXANDRA PARK, GREENLANE WEST

    K Dorofaeff  
    Senior Planner, City Planning 22 October 2008

    Reporting on Plan Change 10 which is a private plan change lodged by the Auckland Trotting Club, and the consent order issued by the Environment Court settling the appeal to the councils decision on this plan change.

    Recommending that it be a recommendation to Council:

    That the Manager, Inner Isthmus be authorised to complete the statutory processes required to make Plan Change 10 (Auckland Trotting Club, Greenlane) to the Isthmus Plan operative.

    [ATTACHMENT 13] Pages 120-169

  14. Top CBD STRATEGY - CBD TARGETED RATE FUNDED PROJECTS 2009 - 2014

    J Farley  
    CBD Portfolio Manager, CBD Projects 26 September 2008

    Seeking support and approval of the proposed new initiatives programme and streetscapes capital works programme funded from the CBD Targeted Rate for inclusion in Council's 2009 Long Term Council Community Plan and budget process including proposals for new targeted rate initiatives for 2009 - 2014.

    Recommending that the new initiatives operations programme and the streetscape upgrade capital works programme be approved.

    [ATTACHMENT 14] Pages 170-181

  15. Top TAMAKI EDGE CONSTITUENTS GROUP

    P Pirrit  
    Group Manager, City Planning 16 October 2008

    Reporting on the Tamaki Edge Constituents Group and whether it should be reconvened or not.

    Recommending that the group not be reformed as the community advisory forum proposed under the Tamaki Transformation programme provides a more comprehensive vehicle for community input and discussion.

    [ATTACHMENT 15] Pages 182-189

  16. Top TEMPORARY LIQUOR BANS FOR NEW YEARS EVE FOR WAIHEKE ISLAND 2008/2009

    G Wilton  
    Parks advisor Hauraki Gulf Islands, Parks services 13 November 2008

    Seeking approval for a New Years Eve 2008/2009 liquor ban in selected Waiheke Island public spaces.

    Recommending that the committee approve the requests.

    [ATTACHMENT 16] Pages 190-193

    BUDGET/FINANCIAL

  17. Top SERVICE PROFILES FOR THE LONG TERM COUNCIL COMMUNITY PLAN (LTCCP)

    R Nelson  
    Group manager Corporate Finance and Planning 4 November 2008

    Reporting on the request of councillors as part of the Long Term Council Community Plan for detail on the core services provided by council groups. This is to provide guidance for setting the ten-year financial projections. This report contains the forty three service profiles provided by the City Development Division.

    Recommending that the service profiles for Auckland City Environments, City Planning, Economic Development, Environmental and Utility Management and Urban Design be received.

    [ATTACHMENT 17] Pages 194-251

  18. Top MAINSTREET AND BUSINESS IMPROVEMENT DISTRICT DRAFT BUDGETS 2009/2010

    A Inwood  
    Mainstreet Advisor 23 October 2008

    Reporting on the Mainstreet and Business Improvement District (BID)Draft Budgets for 2009/2010.

    Recommending that the committee recommend that the Mainstreet and Business Improvement District (BID) Draft Budgets for 2009/2010 be considered as part of the Long Term Council Community Plan planning and that all Mainstreet and BID programmes remain the same as those for the 2008/2009 financial year subject to the outcome of the Newmarket boundary extension poll.

    [ATTACHMENT 18] Pages 252-257

    INFORMATION

  19. Top UPDATE ON PARTICIPATION IN THE MINISTRY OF ECONOMIC DEVELOPMENT'S BROADBAND INVESTMENT FUND

    J Garing  
    Broadband Project Manager 30 October 2008

    Updating the committee on the Ministry of Economic Development's (MED) Broadband Investment Fund (BIF).

    Recommending that the committee notes the leadership and commitment provided by the council in submitting a joint Expression of Interest with Vector Limited, Auckland City Council, Manukau City Council and Waitakere City Council (EOI) to the BIF on 30 September for funding to build a transformational high-speed broadband access network in Auckland, Manukau and Waitakere cities within the next three years, and that facilitating affordable high-speed broadband access in Auckland city is a key initiative for the council as outlined in the Economic Development Strategy.

    [ATTACHMENT 19] Pages 258-267

  20. Top MAINSTREET PERCEPTION SURVEY 2008 WORKSHOP RESULTS

    A Inwood  
    Mainstreet Advisor 24 October 2008

    Reporting on the Mainstreet Perception Survey 2008 workshop results and the actions which were identified from the workshop.

    Recommending that the committee receive the report identifying 5 key performance indications and future actions and notes that the Mainstreet and Business Improvement District (BID) will continue to focus on capability building and know sharing and the actions that council will undertake.

    [ATTACHMENT 20] Pages 268-277

  21. Top ENVIRONMENT AND UTILITY MANAGEMENT FINAL QUARTER REPORT

    G Ockleston  
    Acting Group Manager, Environmental and Utility Management 13 November 2008

    Updating the committee on the progress of the Environmental and Utility Management Group (EUM) over the first quarter of the 2008/2009 financial year regarding operational and capital projects managed by the group

    Recommending that the report be received.

    [ATTACHMENT 21] Pages 278-283

  22. Top AUCKLAND CITY ENVIRONMENT QUARTERLY REPORT

    M Vinall  
    Group Manager, Auckland City Environments 28 October 2008

    Updating the committee on the progress of the Auckland City Environments Group (ACE) over the first quarter of the 2008/2009 financial year (July to September 2008).

    Recommending that the report be received.

    [ATTACHMENT 22] Pages 284-311

  23. Top REGULATORY PROGRAMME UPDATE

    J Oxley  
    Group Manager, Regulatory Programme 3 November 2008

    Updating the committee on the councils regulatory programme's outcomes, key solutions and implementation timeline.

    Recommending that the committee notes that the regulatory programme will address a range of customer and business issues, improve the delivery of regulatory services across council, and create a platform to raise customer services to an excellent standard and that a further progress report will come to this committee mid 2009.

    [ATTACHMENT 23] Pages 312-319

  24. Top NEWMARKET PROGRAMME DEVELOPMENT UPDATE

    J Anyon  
    Programme manager growth implementation 31 October 2008

    Updating the committee on the status of key projects on the Newmarket development programme.

    Recommending that the committee notes progress on the Newmarket development projects as noted in the report.

    [ATTACHMENT 24] Pages 320-325

  25. Top UPDATE ON BUILDING 5

    N Short  
    Heritage Manager 31 October 2008

    Updating the committee on the progress made following negotiations with the Auckland District Health Board (ADHB) on the adaptive reuse of Building 5 at Greenlane Hospital.

    Recommending that the committee note the outcome of the investigation into the feasibility of reusing Building 5, that the ADHB are going through a proposals from parties (RFP) process to find a tenant to lease the building, that officers believe it would be beneficial to have council input into the RFP process but there is no existing budget and that a hearing of submissions to Plan Modification 217 be scheduled as soon as possible.

    [ATTACHMENT 25] Pages 326-331

  26. Top PORT DEVELOPMENT PLAN 2008 - IMPLICATIONS FOR AUCKLAND CITY COUNCIL

    J Duguid  
    Manager Central Area Planning 13 November 2008

    Providing an initial assessment of the key implications of the Port Development Plan 2008 (PDP) and summarising the broader strategic issues.

    Recommending that officers maintain a "watching brief" on POAL's plans for the development of the Port and continue to advocate for the early transfer of Queens Wharf to public ownership and the transfer of Captain Cooks Wharf in the medium term.

    [ATTACHMENT 26] Pages 332-337

  27. Top SUSTAINABILITY POLICY IMPLEMENTATION UPDATE

    B Bielby  
    Senior Sustainability Analyst 29 October 2008

    Updating the committee on the progress toward the sustainability objectives and targets in Keeping Auckland's Future Bright.

    Recommending that the committee notes the progress made and the anticipated benefits of the initiatives will be reported back as the programme develops.

    [ATTACHMENT 27] Pages 338-345

  28. Top NOTICE OF MOTION - GREAT NORTH ROAD RIDGE VISION

    C Dower  
    Democracy Advisor 6 November 2008

    Attaching a report and an extract of the resolutions regarding the great North Road Ridge Vision as considered by the Western Bays Community Board at its meeting held on 15 October 2008.

    Recommending that the report and resolutions from the Western Bays Community Board be considered.

    [ATTACHMENT 28] Pages 346-353

  29. Top EFFECTIVENESS OF EDUCATION AND ENFORCEMENT ACTIVITY ON IMPROVING COMMERCIAL CENTRE CLEANLINESS AND APPEARANCE

    C Dower  
    Democracy Advisor 24 October 2008

    Attaching a report and an extract of the resolutions regarding the effectiveness of education enforcement activity on improving commercial centre cleanliness and appearance, as considered by the Arts, Culture and Recreation Committee at its meeting held on 08 October 2008.

    Recommending that the report and resolutions from the Arts, Culture and Recreation Committee be considered.

    [ATTACHMENT 29] Pages 354-361

  30. Top CHAIRPERSONS REPORT -ONEHUNGA AREA

    The Maungakiekie Community Board at its meeting held on Thursday, 16 October 2008 considered an item regarding the Onehunga Area and resolved inter alia as follows:

    1. That the Maungakiekie Community Board be kept informed and updated on all planning issues in Onehunga on a monthly basis.
    2. That Maungakiekie Community Board be informed on how the foreshore master plan fits in with the master plan for the Onehunga area, which in turn, fits in with the Maungakiekie area plan.
    3. That the Maungakiekie Community Board be informed on the progress and the expected completion date of the masterplan for Onehunga, for which the planning event occurred on 22 April 2008.
    4. That resolutions A through C be forwarded to the City Development Committee for its consideration.

    Recommending that the committee consider the resolutions.

  31. TopEXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    C Dower  
    Democracy Advisor 6 November 2008
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Management of Public Roads Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(f)(ii)

    The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

    Section 7(2)(j)

    The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

    In particular, the disclosure of information on the management of roads at this stage could be used by other parties to gain improper advantage.

    		Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.