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Council member and meetings
City Development Committee
Back to contents AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

CITY DEVELOPMENT COMMITTEE

will be held as follows:

DATE: Thursday, 11 June 2009
TIME: 9.30 am
VENUE: Council Chambers
  Ground Floor
  Auckland Town Hall
Denise McKenzie
DEMOCRACY ADVISOR

Members:

Cr Aaron Bhatnagar Chairperson
Cr Graeme Mulholland, JP Deputy Chairperson
Cr Douglas Armstrong, QSO
Cr Leila Boyle
Cr Bill Christian, JP
Cr Mark Donnelly
Cr Glenda Fryer
Cr Noelene Raffills

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor David Hay, JP

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the City Development Committee meeting held on Thursday, 14 May 2009 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following requests have been received to address the meeting:

    4.1. FUTURE PARNELL TRAIN STATION - PARNELL MAINSTREET AND PARNELL COMMUNITY CENTRE

    Ms Debbie Harkness, Manager Parnell Mainstreet and Mr Luke Niue from the Parnell Community Centre will give a PowerPoint presentation regarding their shared vision for the future Parnell Train Station, at the Cheshire Street site. Architect, Nicholas Stevens, will also be in attendance.

    [ATTACHMENT 4.1] Pages 1-12  

    4.2. POSTER BYLAW - MR BILL FITZGERALD

    Mr Bill Fitzgerald from Profile Plus, which is a local advertising company, will address the committee regarding the Signs Bylaw 2007 - review of poster boards.

    DEPUTATIONS

  5. Top POSTER BYLAW - DEPUTATION FROM PHANTOM BILL STICKERS LTD, MARKETING ASSOCIATION AND MR CHRIS DOIG

    Mr Garry Moore, representing Phantom Bill Stickers, Mr Keith Norris from Marketing Association and Mr Chris Doig, who is a Board member of Opera NZ and of SPARC and is the former Chief Executive of NZ Cricket, wish to address the committee regarding implementation of the Signs By-Law for Private Poster Sites and the Signs Bylaw 2007 - review of poster boards.

    [ATTACHMENT 5 & 5A ] Pages 13-32

  6. Top REPORTS REQUESTED/PENDING

    C Dower  
    Democracy Advisor 4 June 2009

    Reporting on the reports requested/pending list and recommending that the report be received.

    [ATTACHMENT 6] Pages 33-34

    POLICY/MAJOR DECISIONS

  7. Top FUTURE PLANNING FRAMEWORK PRECINCT PLANS

    M Hewitt  
    Manager Inner Isthmus 21 May 2009

    Outlining a set of criteria used to recommend to the committee options for where precinct plans could be developed. The criteria focuses on identifying priority centres, corridors and parts of the city where two or more of the key moves of the future planning framework can be given greatest effect.

    Recommending that officers commence work on precinct plans for Onehunga principal centre, Church/Neilson Street high intensity business corridor and Western Springs/Pt Chevalier local centre, and that a working party be appointed to oversee the development of the plans and the position papers on how the outcomes of the future planning framework may be implemented in a new district plan.

    [ATTACHMENT 7] Pages 35-44

  8. Top WATERFRONT UPDATE INCLUDING WYNYARD QUARTER PRECINCT PLAN 1 APPROVAL

    J Simmons  
    Waterfront Programme Manager  

    Updating the committee on the Waterfront projects.

    Recommending that the committee approves Precinct Plan 1 of Wynyard Quarter.

    [ATTACHMENT 8] Pages 45-96

  9. Top DEVELOPMENT FRAMEWORK FOR THE TAMAKI INNOVATION PRECINCT

    G Pauley/J Schofield  
    Project Manager/Business Development Area Manager 1 June 2009

    Providing a development framework for the Tamaki Innovation Precinct and updating the committee on the status of the New Zealand Innovation Centre which is planned to be housed within the precinct.

    Recommending that the committee adopt the development framework as a basis for consultation.

    [ATTACHMENT 9] Pages 97-136

  10. Top GOVERNING THE GULF - A GUIDANCE DOCUMENT FOR GIVING EFFECT TO THE HAURAKI GULF MARINE PARK ACT.

    M Tyler  
    Manager Islands 22 May 2009

    Reporting on the guidance document which has been developed by the Hauraki Gulf Forum to assist councils in giving effect to the Hauraki Gulf Marine Park Act in policies and plans prepared under the Resource Management Act.

    Recommending that the committee endorse the use of the document for use in the development of Auckland City Council's policies and plans under the Resource Management Act 1991.

    [ATTACHMENT 10] Pages 137-215

  11. Top BUILDING ACT 2004 REFORM

    B de Leur  
    Manager Building Policy 18 May 2009

    Reporting on the review being undertaken by government on the New Zealand Building Act which focuses on the liability the current legislation provides for local authorities.

    Recommending that the committee advocate for legislative changes.

    [ATTACHMENT 11] Pages 216-220

  12. Top SIGNS BYLAW 2007 - REVIEW OF POSTER BOARDS

    H Wagener  
    Senior Policy Analyst, Urban management 21 April 2009

    Reporting on the Signs Bylaw 2007 and providing details of a process for approval of the physical location and construction of private poster board sites and management of public poster board sites.

    Recommending that the committee amend the bylaw by inserting a new clause that provides that posters are restricted to advertising forthcoming artistic, cultural, religious, community or sporting events except where council or the relevant community board approves an exception.

    [ATTACHMENT 12] Pages 221-226

  13. Top IMPLEMENTATION OF THE SIGNS BYLAW FOR PRIVATE POSTER SITES

    C Horan  
    Manager, Service Requests 24 February 2009

    Advising that the Signs Bylaw 2007 requires council approval for new private poster sites and community board resolution for public poster sites, and outlining the approval process for private poster sites.

    Recommending that the committee notes that a dispensation process has been established for the approval of private poster sites.

    [ATTACHMENT 13] Pages 227-232

  14. Top LIQUOR BAN REQUESTS

    A Fidow  
    Senior Policy Analyst 25 May 2009

    Reporting on a new citywide approach to liquor bans following feedback from consultation with internal council stakeholders, Mainstreet programme participants, community boards and the New Zealand Police.

    Recommending that the committee:

    1. approves liquor bans for the areas outlined in the agenda report;
    2. approves the extension of the current seasonal liquor ban on Waiheke Island to become a year-round ban; and
    3. approves that Great Barrier Island be exempt from the citywide implementation of liquor bans.
    [ATTACHMENT 14] Pages 233-240

  15. Top REQUESTS BY WESTFIELD (NZ) LIMITED, NEWMARKET REGARDING THE REDEVELOPMENT OF 308 BROADWAY, NEWMARKET

    C Crowley  
    Senior planner 21 May 2009

    Reporting on a proposal by Westfield (NZ) Limited to acquire Coventry Lane, Newmarket and airspace rights above Mortimer Pass, in association with plans to redevelop its property at 309 Broadway, Newmarket.

    Recommending that the committee:

    1. recommend to the Transport Committee that approval, in principle, be given to the stopping of legal road; and
    2. approve, in principle, the granting of a licence to occupy.
    [ATTACHMENT 15] Pages 241-264

  16. Top WAIHEKE ISLAND WASTE SERVICES  

    16.1. TENDER FOR WAIHEKE WASTE SERVICES

    Rennae Corner  
    Manager Environmental Infrastructure 11 June 2009

    A report recommending the acceptance of a tender for the continuation of refuse and recycling collections, coupled with the operation of the transfer station on Waiheke Island, was considered by the committee at its 14 May 2009 meeting, at which time the committee requested that officers make further enquiries ranging from the financial capabilities of the tenderers, through to the role of the Auckland Transition Agency within the decision-making process. The attached report addresses these issues.

    Recommending that the committee now accept an alternative tender from Transpacific Industries Group (NZ) Ltd for a 10 year contract term to collect refuse and recyclables and develop and operate the transfer station at Ostend.

    Secretarial note:

    A report regarding the tender assessment which contains confidential information has been placed in the confidential section of this agenda [refer item C1].

    [ATTACHMENT 16.1] Pages 265-284

    16.2. WAIHEKE ISLAND WASTE SERVICES TENDER  
    Glennis Christie  
    Group Manager, Risk and Assurance 3 June 2009

    Providing an update on probity issues arising during the tender process, including matters of canvassing by Clean Street Waiheke Limited, one of the tenderers.

    Also attaching as appendices to this report:

    Appendix 1 - Initial probity report by the Independent Probity Auditor, Mr John Walton.

    Appendix 2 - Memorandum to the Chief Executive and General Manager, City Development from the Group Manager, Risk and Assurance on probity and canvassing issues. This includes Mr Walton's further advice on probity canvassing.

    Appendix 3 - A response from Gilbert Walker, solicitors for Clean Stream, on the canvassing issues outlined in Mr Walton's report.

    Appendix 4 - A memorandum from the Independent Probity Auditor, Mr Walton, addressing the issues raised by Mr Gilbert.

    Recommending that Clean Stream Waiheke Limited be disqualified from the tender process in terms of tender rule 3.4.9, which provides that any canvassing by a tenderer or representative will result in disqualification.

    [ATTACHMENT 16.2] Pages 285- 316

    16.3. WAIHEKE WASTE TENDER: RESPONSE TO REPORTS BY GLENNIS CHRISTINE AND JOHN WALTON

    Councillors Boyle, Casey, Easte, Fryer and Northey 4 June 2009
       

    Attaching an information memorandum in response to the report of the Group Manager, Risk and Assurance as set out in attachment 16.2.

    Recommending that the information be received.

    [ATTACHMENT 16.3] Pages 317-320

  17. Top HERITAGE FUND - CULTURAL AND HERITAGE GRANTS

    Nicola Short  
    Heritage Manager 11 June 2009

    Seeking the committee's approval for the allocation of the 2008/2009 cultural and natural heritage grants.

    Recommending that the committee consider the applications and recommendations and confirm the grants.

    These attachments contain names and addresses of the proposed fund recipients, together with full project descriptions and conditions relating to the applications.

    [Secretarial note: Appendices A and B to the report containing names and addresses of proposed fund recipients, together with full project descriptions and conditions relating to the applications, have been included in the confidential section of the agenda and will be transferred to the open agenda once all applicants have been notified of the committee's decision].

    [ATTACHMENT 17] Pages 321-328

    PROCEDURAL

  18. Top APPOINTMENT OF INDEPENDENT COMMISSIONERS FOR PLAN CHANGE 252 - SANDRINGHAM ROAD NOTICE OF REQUIREMENT

    T Fleischer  
    Planner 4 June 2009

    Seeking the appointment of independent commissioners to hear submissions on Plan Change 252, which is a notice of requirement to designate properties at 60 and 64 Sandringham Road and 57 and 59 Walters Road.

    Recommending that the committee appoint commissioners.

    [ATTACHMENT 18] Pages 329-330

    INFORMATION

  19. Top AUCKLAND CITY ENVIRONMENTS QUARTERLY REPORT

    M Vinall  
    Group Manager, Auckland City Environments 7 May 2009

    Updating the committee on the progress of the Auckland City Environments Group (ACE0 over the third quarter of the 2008/2009 financial year (January to March 2009)

    Recommending that the report be received.

    [ATTACHMENT 19] Pages 331-358

  20. Top QUARTERLY REPORT - DUTY COMMISSIONER PROCESS

    J Marris  
    Team Manager 21 May 2009

    Providing a quarterly update on the work that the duty commissioner process has completed from 7 February to 7 May 2009.

    Recommending that the committee notes the duty commissioner process has improved decision making timeframes and that the duty tree commissioner process commenced in April 2009.

    [ATTACHMENT 20] Pages 359-362

  21. Top CIVIL DEFENCE EMERGENCY MANAGEMENT - UPDATE AND REPORT ON INFLUENZA A (H1N1)

    J Lodge  
    Manager, Emergency Management Planning 11 June 2009

    Reporting on the recent worldwide outbreak of Influenza A (H1N1) and the support provided by Auckland City Council emergency management personnel.

    Recommending that the report be received.

    [ATTACHMENT 21] Pages 363-366

  22. Top BRISBANE BUSINESS MISSION - RESOLUTIONS FROM THE FINANCE AND STRATEGY COMMITTEE  

    Denise McKenzie  
    Democracy advisor 4 June 2009

    Providing an extract from the minutes of the Finance and Strategy Committee meeting held on Wednesday, 20 May 2009 where it was resolved, inter alia,:

    1. That the question of criteria for the prioritisation of up to 23 sister city/friendship city/strategic alliances be considered by the City Development Committee.

    Recommending that the committee resolution be considered.

    [ATTACHMENT 22] Pages 367-374

  23. Top MATIATIA DIRECTIONAL PLAN - RESOLUTIONS FROM THE WAIHEKE COMMUNITY BOARD  

    Denise McKenzie  
    Democracy advisor 4 June 2009

    Providing an extract from the minutes of the Waiheke Community Board meeting held on Wednesday, 27 May 2009.

    Recommending that the resolutions be considered.

    [ATTACHMENT 23] Pages 375

  24. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    D McKenzie  
    Democracy Advisor 6 May 2009
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Tender for Waiheke Island waste services Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report on the Waiheke Island Waste Services tenders contains information which is commercially sensitive and would be likely to unreasonably prejudice the commercial position of the organisation which supplied the information. It also allows Council to carry out, without prejudice or disadvantage commercial activities.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    C2 Heritage fund - cultural and natural grants [part item] Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, the report contains information relating to names and addresses of proposed recipients of the Heritage Fund.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.