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MINUTES OF A MEETING OF THE CITY DEVELOPMENT COMMITTEE

HELD ON THURSDAY, 8 MAY 2008 AT 9.30 AM

PRESENT: Councillors Peseta Sam Lotu-Iiga Chairperson
    Graeme Mulholland, JP Deputy Chairperson
    Douglas Armstrong, QSO [Until 11.10am item 8,

from 11.15am item 9,

until 12.41pm item 22,

from 12.48pm item 25,

until 1.15pm item C2]
    Bill Christian, JP  
    Mark Donnelly  
    Glenda Fryer  
    Noelene Raffills [Until 12.52pm item C1

From 12.58pm item C1]
         
ALSO PRESENT: Councillors Dr Cathy Casey  
    Graeme Easte  
    Toni Millar, JP  
    Richard Northey, ONZM  
    Denise Roche  
         

A minutes silence was observed for Samaria Lotu-Iiga, the baby daughter of Councillor and Mrs Lotu-Iiga who recently passed away.

Councillor Lotu-Iiga thanked the Staff and Elected Representatives for all their support to himself and his family. He particularly thanked Councillor Mulholland for his support.


  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the City Development Committee meeting held on Thursday, 10 April 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    The following requests have been received to address the meeting:

    4.1 ST LUKES ENVIRONMENTAL PROTECTION SOCIETY (STEPS)

    Elizabeth Walker and Pat Prescott members of the St Lukes Environmental Protection Society (STEPS) addressed the Committee regarding Meola Creek They tabled papers as well as an article which had been published in the Central Leader on Wednesday, 7 May 2008 regarding the creek. A copy of all tabled items are available with the official minute book.

    That Elizabeth Walker and Pat Prescott, members of the St Lukes Environmental Protection Society (STEPS) be thanked for their presentation regarding Meola Creek.

    CARRIED

  5. Top CHAIR CONVENTIONS INCENTIVES NEW ZEALAND- MR JOHN DUNCAN

    Mr Duncan gave a presentation regarding the National Convention Centre and why it is needed. A copy of his presentation was handed out at the meeting and is available with the official minute book.

    That Mr Duncan be thanked for his presentation regarding the case for an internationally competitive convention centre developed in association with Auckland City Council's economic development group.

    CARRIED

  6. Top REPORTS REQUESTED/PENDING

    That the reports requested pending list for May 2008 be received.

    CARRIED

    That item 13 be taken at this point

    CARRIED

  7. Top REGULATORY ADVISORY BOARD

    1. That the City Development Committee endorse the establishment of a Regulatory Advisory Board.
    2. That the City Development Committee endorse the Terms of Reference as attached at Appendix A of the report of the Group Manager, Regulatory Programme dated 2 April 2008, subject to the appointment process change as per resolution C below.
    3. That the authority to appointment members to the new Regulatory Advisory Board be delegated to the Chair and Deputy Chair of the City Development Committee with advice from the General Manager, City Development.
    4. That it be noted that the Regulatory Advisory Board will report quarterly to the City Development Committee concurrently with the Auckland City Environments report.

    CARRIED

  8. Top ROSEBANK 2030 BUSINESS PRECINCT PLAN

    That the City Development Committee adopt the proposed final draft of the Rosebank 2030 business precinct plan as a guiding framework for future development in the Rosebank business precinct.

    CARRIED

  9. Top FUTURE PLANNING FRAMEWORK - PROGRAMME AND COMMUNICATION

    1. That the City Development Committee endorse the revised programme schedule for the Future Planning Framework.
    2. That the Group Manager, City Planning provides regular updates to the City Development Committee on the progress of the future planning framework programme.

    CARRIED

  10. Top STATE OF THE ENVIRONMENT UPDATE 2006/2007

    That the 2006/2007 State of the Environment Update included in Appendix 1 of the report of the Environmental Policy Analyst dated 8 May 2008, be made available to the community on request, subject to final editing, and a copy be placed in each public library.

    CARRIED

  11. Top BUILT HERITAGE FUND

    That the report and resolutions regarding the Built Heritage Fund at item C3 of the confidential agenda be transferred to the open minutes of this meeting once the committee has determined the final list and recipients have been informed.

    CARRIED

  12. Top DELEGATIONS REVIEW, ADDITIONAL REGULATORY DELEGATIONS

    That the City Development Committee recommend to Council:

    1. That the creation of a new class of Hearing Commissioners who have delegated authority to consider and determine resource consent applications be authorised. The team leader Hearing Commissioners shall have the same delegated authority as that expressly granted to planning team leaders in council's delegation register. For the avoidance of doubt, any team leader Hearing Commissioner cannot exercise those delegations given to:
      • Independent Hearing Commissioners
      • Elected Member Hearing Commissioners
      • Duty Commissioners
    2. That the Group Manager, Auckland City Environment may appoint team leader Hearing Commissioners.
    3. That the delegations register be amended accordingly.

    CARRIED

  13. Top MEOLA SEWER OVERFLOWS

    1. That the council and Metrowater continue their initiatives to minimise the contribution of stormwater to sewer overflows and undertake local improvements in the vicinity of the overflows to minimise their impacts. As part of this, a prioritised draft programme of works be developed and consulted upon, accounting for the following imperatives:
      • The development of reserves takes into account the flooding and the overflows
      • The level of maintenance of the reserve and the watercourse
      • The health and safety of the community is protected as far as possible
      • The effects of any further development are understood and taken into account
      • There is effective communication between the various agencies and between those agencies and the community.
    2. That the council continue to work closely with Watercare to ensure the necessary trunk sewer interceptor works are carried out at the earliest opportunity, and encourage Watercare to implement local improvements in the interim.
    3. As part of the current District Plan review process, the City Planning group of Auckland City Council give due attention to the issues raised in the report of the Consultant and the Manager Environmental and Utility Management entitled Meola Sewer Overflows dated 29 April 2008.
    4. That the report entitled Meola Sewer Overflows dated 29 April 2008 and resolutions A - D be forwarded to the Eden/Albert Community Board for their information.

    Cr Fryer moved an amendment:

    1. after programme of works add: including SKM 2002 Meola ICS Phase 2 report recommendations. Add another two bullet points
      • That effective on going monitoring in Meola catchment occur
      • That work on this draft be reported to the November meeting of the City Development Committee.
    1. That the Council continue to work closely with Metrowater to ensure that sewer separation is progressed in the Meola catchment within the next 12 months.
    2. That officers investigate the Twin Streams Waitakere project as a means of identifying elements within that project that can contribute to an end to end management plan for Meola Creek.
    3. That officers report to the July meeting of this Committee on the implications of Watercare's recently released 3 Waters Strategy.

    CARRIED

    The Chairman put the substantive motion:

    1. That the council and Metrowater continue their initiatives to minimise the contribution of stormwater to sewer overflows and undertake local improvements in the vicinity of the overflows to minimise their impacts. As part of this, a prioritised draft programme of works including SKM 2002 Meola ICS Phase 2 report recommendations be developed and consulted upon, accounting for the following imperatives:
      • That effective on going monitoring in Meola catchment occur
      • That work on this draft be reported to the November meeting of the  City Development Committee.
        • The development of reserves takes into account the flooding and the overflows
        • The level of maintenance of the reserve and the watercourse
        • The health and safety of the community is protected as far as possible
        • The effects of any further development are understood and taken into account
        • There is effective communication between the various agencies and between those agencies and the community including St Lukes Environmental Protection Society (STEPS).
    2. That the council continue to work closely with Watercare to ensure the necessary trunk sewer interceptor works are carried out at the earliest opportunity, and encourage Watercare to implement local improvements in the interim.
    3. As part of the current District Plan review process, the City Planning group of Auckland City Council give due attention to the issues raised in the report of the Consultant and the Manager Environmental and Utility Management entitled Meola Sewer Overflows dated 29 April 2008.
    4. That the council continue to work closely with Metrowater to ensure that sewer separation is progressed in the Meola catchment with a report back in the next 12 months.
    5. That officers report to the July meeting of the City Development Committee on the implications of Watercare's recently released 3 Waters Strategy and opportunities to involve the public in this process.
    6. That this report be referred to the Manager City Environments for his information.
    7. That the Manager Environmental and Utility Management report to the July City Development Committee meeting on the process Council uses in the management of the stream, particular after storm events.
    8. That the report entitled Meola Sewer Overflows dated 29 April 2008 and resolutions A - D be forwarded to the Eden/Albert Community Board for their information.

    CARRIED

  14. Top NOMINATIONS FOR MAKING GOOD DECISION TRAINING, MINISTRY FOR THE ENVIRONMENT

    1. That the City Development Committee authorise the Making Good Decisions re-certification training for Chairs and/or panel members for Councillors Armstrong, Casey, Christian, Fryer, Millar Raffills and Easte

    2. That the City Development Committee authorises Councillors Bhatnagar, Roche and Moyle to attend the initial Making Good Decisions training programme.

    3. That the Chair and Deputy Chair of the City Development Committee be authorised to approve any future training for Making Good Decisions.

    CARRIED

  15. Top WORLD ENVIRONMENT DAY 2008

    That the City Development Committee endorse the proposed participation in the World Environment day on 5 June 2008 as outlined in the report of the Environmental Policy Analyst entitled World Environment Day 2008 dated 8 May 2008.

    CARRIED

  16. Top WAIHEKE TRANSFER STATION UPDATE

    1. That the City Development Committee notes the possible timing impact of the proposal to treat the Waiheke Transfer Station as a notified application.
    2. That the review of the design of the facility be reported back to the City Development Committee for approval.
    3. That the City Development Committee approve officers negotiating interim contracts for the Waiheke waste minimisation services, noting that the details in the contract will be reported back to the Committee.
    4. That the City Development Committee note the intention to scope and review waste minimisation services for Waiheke with a target commencement date of 1 July 2009, or such later date as appropriate given the consenting issues with the transfer station.
    5. That an options and issues paper for this review be reported to the June City Development Committee.

    CARRIED

  17. Top UPDATE ON MEETING WITH MINISTER SHANE JONES, RECOMMENDATIONS FOR CHANGES TO THE BUILDING ACT AND BUILDING CODE INIATIVES

    That the City Development Committee:

    1. support the close working relationships with and input into central government initiatives by council officers.
    2. support the initiatives to lift standards and streamline processes by changing the Building Act/Codes in the manner set out in the report of the Manager Building Policy dated 10 April 2008, and including:
      • allowing for certain minor amendments to building projects without the need for a building consent
      • increasing the type of minor works exempt under the Building Act
      • increased use of practice guides
      • removing the mandatory requirement for a PIM (Project Information Memorandum)
      • establishing a centralised product certification scheme
      • streamlining consent processes
      • investigating online consenting
      • investigating self-certification options for licensed building practitioners
      • standardising compliance documentation for standard dwellings
      • investigating a national consent register for standardised buildings.

    CARRIED

  18. Top PROPOSED PRIVATE PLAN CHANGE 232 - 509 - 511 SANDRINGHAM ROAD, REQUEST FOR ACCEPTANCE FOR NOTIFICATION

    1. That the IJ & PK Enterprises Limited be advised that pursuant to clause 25 of the First Schedule of the Resource Management Act 1991, Auckland City Council has accepted the request for a change to the Auckland City Council District Plan 1999: isthmus section to rezone 509-511 Sandringham Road from Residential 6a to Business 2, and will notify the request as a private plan change.
    2. That the Manager: Inner Isthmus be authorised to commence the necessary statutory procedures for the public notification of the plan change with a submission period of 20 working days.
    3. That the Chair and Deputy Chair of the City Development Committee be given authority to appoint a minimum of two hearings commissioners to the hearings panel for Plan Modification 232, once the hearing date has been set.

    CARRIED

  19. Top APPROVAL OF AIRSPACE LICENCE OVER ROAD - 2-4 DRAKE STREET FREEMANS BAY

    That approval be given to the construction of a sunshade louvres and roof parapets on the proposed building at 2-4 Drake Street, Freemans Bay, that project over the legal road frontages on Drake Street and Vernon Street, subject to:

    • Construction being in accordance with the plans submitted and approved by Transport Assets and Operations Group,
    • The Group Manager, Property Group, assessing whether an airspace licence should be required and what fees should be charged, in accordance with current policy pertaining to the setting of fees.

    CARRIED

  20. Top APPROVAL OF AIRSPACE LICENCE - 40 BEACH ROAD, AUCKLAND CENTRAL

    1. That approval be given to the construction of a canopy over the entrance to the proposed building at 40 Beach Road, Quay Park, Auckland Central, that will project over the legal road subject to:
      • The canopy being easily detachable in the event that the council requires the road for future redevelopment for transport purposes.
      • Construction being in accordance with the plans submitted and approved by Transport Assets and Operations Group.
      • The Group Manager, Property Group, issuing an airspace licence for the canopy with the applicant to bear all costs.
    2. That, in accordance with the resolution of the City Development Committee dated 13 March 2008, no charges be made for rental of the airspace for the proposed canopy.

    CARRIED

  21. Top SP862 UPPER ABBOTS WAY STORMWATER UPGRADE

    That it be a recommendation to Council:

    1. That the Harker Underground Construction Ltd tender of $5,400,000.00 (inclusive of contingency sum but exclusive of provisional sum and GST) for the Upper Abbott's Way stormwater upgrade project be accepted.
    2. That the Upper Abbott's Way stormwater upgrade contract SP862 be concluded pursuant to recommendation A above, and to include a provisional sum of $5,000,000.00 as provided for in the tender document resulting in a total contract sum of $10,400,000.00.
    3. That approval for expenditure against the provisional sum included in the Upper Abbott's Way stormwater upgrade contract SP862, be in accordance with the delegations register and the contract.
    4. That the General Manager, City Development advise the Committee of his intention with respective to the expenditure against the provisional sum of $5,000,000.00 prior to this money being committed.

    CARRIED

  22. Top SP578 DAVIS CRESCENT STORMWATER UPGRADE

    That given the report was unavailable for the City Development Committee to consider, the report be forwarded directly to Council for consideration and decision.

    CARRIED

  23. Top WATERFRONT PROJECT UPDATE REPORT

    That progress being made on the Waterfront Programme 2011 be noted.

    CARRIED

  24. Top AUCKLAND CITY ENVIRONMENTS QUARTERLY UPDATE

    That the Auckland City Environments Group's quarterly report dated 21 April 2008 for the period January to March 2008 be received.

    CARRIED

  25. Top ENVIRONMENTAL AND UTILITY MANAGEMENT SECOND QUARTERLY REPORT

    That the Environmental and Utility Management group's quarterly report for the period December 2007 to March 2008 dated 8 May 2008 be received.

    CARRIED

  26. Top HAURAKI GULF ISLANDS FORUM

    That the resolutions and information on the Hauraki Gulf Island Forum meeting dated 26 March 2008 be received.

    CARRIED

  27. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Wynyard Quarter - Linear Park - Proposed Land Purchase Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the report and its appendices contain references to properties that Auckland City Council may seek to acquire. Disclosure of information relating to these site, and more particularly the effect of Councils actions on that site, could materially disadvantage Council.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    C2 Avondale Acquisition Strategy Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, This report and its appendices contain references to properties that Auckland City Council may seek to acquire. Disclosure of information identifying these sites would seriously disadvantage council's negotiating position when trying to acquire these sites.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    C3 Built Heritage Fund Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, the report holds information relating to names and addresses of proposed recipients of the Built Heritage Fund

    		Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    There being no further business the Chairman declared the meeting closed at 1.18pm.