* Combined Committees comprises the following
committees of council: Arts Culture and Recreation; City Development;
Transport; Finance and Strategy; Community Services.
APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
That
the minutes of the meeting of the Combined Committees held on Wednesday, 4 March
2009 be confirmed as a true and correct record subject to the following
amendment to item 12 as follows
- Statement of Proposal Ten-year Plan 2009 - 2019
- That the following amendments be made to the
Statements of Proposal, Long-term Council Community Plan (LTCCP) and Annual Plan
consultation documents:
- Volume 1 p48:
From: The volcanic experience
programme will design, develop and implement improved management and facilities
on the volcanic features of Auckland.
To: The volcanic
experience programme will design, develop and implement improved management and
facilities on Maungawhau-Mt Eden.
CORRECTION:
The
volcanic experience programme will design, develop and implement improved
management and facilities on the volcanic features of Auckland.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
CONSULTATION
HEARINGS PROCESS FOR THE 2009-2019 DRAFT 10-YEAR PLAN
| Priscilla Steel |
|
| Democracy Advisor |
9 June 2009 |
Reporting on the consultation process for the 2009-2019 draft 10-year plan,
noting that 428 written submissions and 109 oral submissions were received.
Recommending to Council that the schedule of reports to Committees emanating
from the 2009-2019 draft 10-year plan hearings be confirmed.
| [ATTACHMENT 4] |
Pages 1-12 |
ESTABLISHING A HOLDING COMPANY AND NEW CCO - POLICIES FOR INCLUSION IN 2009-2019 10-YEAR PLAN
| Kirsty Colquhoun |
|
| Policy Analyst |
9 June 2009 |
Providing a report on the results of consultation on
establishing a holding company, subsidiaries and a Westhaven marina
council-controlled organisation (CCO) to be included in the 2009-2019 10-year
plan.
Recommending that the Committee agrees to establish a
holding company, subsidiaries and a Westhaven marina CCO subject to the Auckland
Transition Agency's approval.
| [ATTACHMENT 5] |
Pages 13-42 |
BUDGETS
PROPOSED BUDGET CHANGES 2009 - 2019 10-YEAR PLAN
| Grant Smith |
|
| Corporate Planning Manager |
8 June 2009 |
Updating the Committee on the changes proposed to the
10-year plan's operating and capital budgets, noting that the council's average
rate increases will still be maintained at or below the council's rate of
inflation.
Recommending that the Committee adopts the proposed budget
changes in the 2009-2019 10-year plan.
Please note that appendix 5 can be found in the
Confidential Section of this agenda and that appendix 7 is late and will be
distributed under separate cover.
| [ATTACHMENT 6] |
Pages 43-86 |
MAINSTREET AND BUSINESS IMPROVEMENT DISTRICT BUDGETS 2009/2010
| Annie Inwood |
|
| Mainstreet Advisor |
29 May 2009 |
Providing a report on the 17 mainstreet and business improvement district (BID)
programme, established to foster economic growth, employment opportunities and
prosperity in Auckland.
Recommending that the Committee endorses the BID programme budgets for inclusion
in the 2009/10 Annual Plan and Budget, and also endorses boundary changes for
the Newmarket business association, Karangahape Road business association and
Heart of the City.
| [ATTACHMENT 7] |
Pages 87-142 |
POLICIES
RATES RELATED POLICIES FOR 2009-10
| Jolene Manford |
|
| Policy Analyst |
29 May 2009 |
Reporting on the analysis of submissions received on rates
related policies from the draft 10-year plan consultation process. Submissions
generally supported holding rates to council's rate of inflation and disagreed
with raising rates above council's rate of inflation once the economy improves.
Recommending that the Committee adopts the rates policy
consulted on in the draft 10-year plan amended to include the changes to the
farming and open space definition, and minor changes to the remission for
private covenanted land. Further recommending that it be noted that the 2 per
cent average rates increase is based on the proposed budget and changing the
budget may change the level of the proposed rates increase for 2009/10.
| [ATTACHMENT 8] |
Pages 143-178 |
RATES POLICY FOR 2009/10 - RATES RESOLUTION
| Jolene Manford |
|
| Policy Analyst |
27 May 2009 |
Providing a report that outlines the rate instalment due
dates, rate penalty regime and rates resolution.
Recommending that the Committee confirms the four rates
instalment dates and approves a 10 per cent penalty for late rates payments for
the 2009/10 financial year. Further recommending that the Committee adopts the
rates resolution for the 2009/10 financial year and notes that the maps for the
Karangahape Road and Heart of the City mainstreet areas will be updated
according to the 18 June 2009 Combined Committees approval on the changes to the
boundaries for these mainstreet areas recommended in the report titled
Mainstreet an Business Development District Budgets for 2009/10 (listed as
item 7 in this agenda).
| [ATTACHMENT 9] |
Pages 179-208 |
DEVELOPMENT CONTRIBUTIONS POLICY 2009: SUBMISSIONS AND POLICY FOR ADOPTION
| Lyn Voyde |
|
| Acting Team Leader Contributions - Policy |
2 June 2009 |
Reporting on the final 2009 development contributions policy. Major changes in
the policy resulted from key issues raised by submitters during the consultation
process.
Recommending that the Committee adopts the changes in the
final 2009 development contributions policy, including changes to the per-unit
charges and various minor changes to clarify issues raised by submitters and
further legal advise. Further recommending that the Chairperson of the Finance
and Strategy Committee, the General Manager Finance and the General Manager City
Development be delegated to make any minor amendments to the policy following
the meeting.
| [ATTACHMENT 10] |
Pages 209-218 |
POLICIES FOR INCLUSION IN THE 2009-2019 10-YEAR PLAN
| Greg Webb |
|
| Financial and Revenue Strategy Manager, Treasury |
2 June 2009 |
Outlining a report on submission analysis and
recommendation for the Treasury Management Policy (TMP), Policy on Significance,
Policy on Auckland Airport Shares and Policy on Partnerships with the private
sector.
Recommending that the Committee approves the policies
stated above for inclusion in the 2009-2019 10-year plan.
| [ATTACHMENT 11] |
Pages 219-258 |
UPDATED 10-YEAR PLAN
2009-2019
10-YEAR PLAN
| Grant Smith |
|
| Corporate Planning Manager |
8 June 2009 |
Providing an update on the 10-year plan document as a
result of the reviews conducted by the business groups within the council on
financial forecasts based on more up to date information and looking to identify
savings targets built in to the draft 10-year plan.
Recommending that the Committee recommends to Council
adoption of the 2009-2019 10-year plan, and delegates authority to Chairperson
of Finance and Strategy Committee and General Manager Finance to make changes to
the document that reflects decisions from this meeting for the Audit New Zealand
requirements.
A full copy of the updated 10-year plan document is
available through the Democracy Services Advisor.
| [ATTACHMENT 12] |
Pages 259-286 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Soo Jean Kok |
|
| Acting Democracy Advisor |
10 June 2009 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion is
submitted for consideration:
That the public be excluded from the following part(s) of the proceedings of
this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
|
Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
PROPOSED BUDGET CHANGES 2009-2019 10-YEAR PLAN |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Options for
increasing the event sponsorship budget [Attachment
5]
Section 7(2)(b)(ii)
The withholding of the information is
necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information.
In
particular, the report includes sponsorship figures that need to be
negotiated with event organisers. |
Section 48(1)(a) The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7. |
