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MINUTES OF A MEETING OF THE
*COMBINED COMMITTEES
HELD ON WEDNESDAY, 4 MARCH 2009 AT 9.35 AM
IN THE RECEPTION LOUNGE, LEVEL 2
TOWN HALL BUILDING
301 QUEEN STREET
AUCKLAND

PRESENT: Councillor Douglas Armstrong, QSO [Chairperson]
  His Worship the Mayor, Hon John Banks, QSO [until 10:40am, item 4; from 10:47am, item 4; until 12:04pm, item 6; from 12:35pm, item; until 12:49pm, item 11; from 12:59pm, item, until 1:00pm, item 11; from 2:27pm, item 11; until 2:39pm, item 11; from 2:44pm, item 11]
  Councillors Ken Baguley  
    Aaron Bhatnagar  
    Leila Boyle  
    Dr Cathy Casey [until 3:23pm, item 13; from 3:25pm, item 13]
    Bill Christian, JP [until 12:18pm, item 9; from 12:24pm, item 9]
    Mark Donnelly  
    Graeme Easte  
    Glenda Fryer [until 3:05pm, item 12; from 3:07pm, item 12]
    Paul Goldsmith [Deputy Chairperson]
        [until 2:39pm, item 11; from 2:44pm, item 11; until 2:45pm, item 11; from 2:49pm, item 11]
  Deputy Mayor David Hay, JP [until 2:24pm, item 11; from 2:30pm, item 11; until 2:50pm, item 11; from 2:59pm, item 11]
    John Lister, OBE  
    Toni Millar, JP [until 10:57am, item4; from 11:03am, item 4]
    Greg Moyle, E.D. [until 10:43am, item 4; from 10:45am, item 4; until 1:00pm, item 11; from 3:18pm; item 13]
    Graeme Mulholland, JP [until 2:50pm, item 11; from 2:55pm, item 11; from 3:15pm, item 12]
    Richard Northey, ONZM [until 11:56am, item 6; from 11:59am, item 6]
    Noelene Raffills [until 11:24am, item 5; from 11:33am, item 6; until 1:35pm, item 11; from 1:40pm, item 11]
    Denise Roche  

* Combined Committees comprises the following committees of council: Arts Culture and Recreation; City Development; Transport; Finance and Strategy; Community Services.


  1. Top APOLOGIES

    That the apology from Councillor Lotu-Iiga for non-attendance be accepted.

    CARRIED

  2. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

    CARRIED

    CHIEF EXECUTIVE'S OVERVIEW

  3. Top THE CHIEF EXECUTIVE'S OVERVIEW OF DIRECTION SETTING FOR THE TEN-YEAR PLAN

    [ATTACHMENT 3A]

    That it be a recommendation to Council:

    1. That it be noted that the Draft Ten-year Plan 2009-2019 contains the proposed budget and funding statements to produce an average increase in rates of 2 per cent for 2009/10.
    2. That it be noted that due to lower inflation projections the council's rate of inflation for 2009/10 has been revised down since November from 5 per cent to 2.5 per cent.
    3. That it be noted that the draft budget includes no additional budget provision for staff wage or salary increases in the coming year in view of the council's overriding objective to minimise rates increases for businesses and homeowners during the recession.
    4. That it be noted that a combination of the revised capital expenditure, identified operational savings, lower inflation projections and the decision to make no additional budget provision for staff wage or salary increases in the coming year has resulted in the proposed average increase in rates of 2 per cent.
    5. That it be noted that to achieve the required fiscal targets and savings, the council will have to carefully prioritise its activities and projects, and will need to achieve savings from suppliers.
    6. That it be noted that notwithstanding the prevailing period of significant economic uncertainty and the pending announcement of Auckland's governance structure, it remains important for the council to plan ahead to achieve its policy of affordable progress and maintain its momentum in the delivery of projects and services. Council will however carefully monitor the economic environment and take sensible financial expenditure decisions on specific projects depending on the prevailing circumstances.

    CARRIED

    BUDGET UPDATE

  4. Top CHANGES TO THE TEN-YEAR PLAN ASSUMPTIONS/GUIDELINES MADE SINCE 18 NOVEMBER DIRECTION SETTING MEETING

    The Chairperson moved:

    That it be a recommendation to Council:

    1. That it be noted that council's rate of inflation is estimated to be 2.5% for 2009/10, rising to 2.8% in 2018/19.
    2. That it be noted that the budgets include an efficiency savings requiring the Chief executive to deliver savings of 1% each year in the first three years ($4.6 million in 2009/10) and 0.5% for the next three years ($2.5 million inflated).
    3. That it be noted that the rate increase for 2009/10 is 2%, being less than the council rate of inflation of 2.5%. In all other years, the rating increase equates with council's inflation.
    4. That it be noted that the Ten-year Plan funds capital expenditure of $3.5 billion, with $532 million planned for 2009/10 representing the highest annual capital expenditure programme in the history of the city.
    5. That the adoption of the budgets for inclusion in 2009-2019 Ten-year Plan be approved.

    Councillor Northey moved the following amendment by way of replacement to C:

    1. That it be noted that the rate increase for 2009/10 be 4.2%, being somewhat greater than the council rate of inflation of 2.5%. In all other years the rating increase will be marginally higher than council's rate of inflation but never higher than 3.5% more, as demonstrated in the table below:
      2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019
    Proposed additional capital spend 2.2% 3.5% 3.3% 3.4% 3.2% 3.2% 3.3% 3.4% 3.3% 3.3%
    Draft 10 year plan 2.0% 2.5% 2.5% 2.6% 2.6% 2.6% 2.7% 2.7% 2.7% 2.8%

    Councillor Casey moved the following amendment by way of replacement to D:

    1. That it be noted that the Ten-year Plan funds capital expenditure of $3.8 billion with $571 million planned for 2009/10.

    A division was called for to vote on amendments C and D together, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    Cr Graeme Mulholland

    Cr Noelene Raffills

    His Worship the Mayor


    Councillor Lotu-Iiga was absent.

    The amendments C and D were declared LOST by 13 votes to 6.

    The Chairperson put the substantive motion:

    That it be a recommendation to Council:

    1. That it be noted that council's rate of inflation is estimated to be 2.5% for 2009/10, rising to 2.8% in 2018/19.
    2. That it be noted that the budgets include an efficiency savings requiring the Chief executive to deliver savings of 1% each year in the first three years ($4.6 million in 2009/10) and 0.5% for the next three years ($2.5 million inflated).

    CARRIED

    [Secretarial note: Resolution A and B only were voted on at this time, resolution C, D and E to be considered only after item 11 was taken.]

    The meeting adjourned for morning tea at 11:07am and reconvened at 11:24am.

    1. That it be noted that the rate increase for 2009/10 is 2%, being less than the council rate of inflation of 2.5%. In all other years, the rating increase equates with council's inflation.
    2. That it be noted that the Ten-year Plan funds capital expenditure of $3.5 billion, with $532 million planned for 2009/10 representing the highest annual capital expenditure programme in the history of the city.
    3. That the adoption of the budgets for inclusion in 2009-2019 Ten-year Plan be approved.

    Item C, D and E were put by show of hands and declared CARRIED by 12 votes to 6.

  5. Top ACE AND CITY PLANNING FEES AND CHARGES REPORT

    That it be a recommendation to Council:

    1. That it be noted that various legislation empowers Auckland City Council to recover the reasonable costs it incurs by providing certificates, authorities, approvals, permits or consents, or undertaking inspections or to apply fees or charges for certain functions and activities. Each year the Auckland City Council reviews those fees and charges that are not fixed by legislation to ensure they remain appropriate in light of any changes in the cost of providing the services.
    2. That it be noted the council's policy of full cost recovery of the private good element of development and regulatory services is through fees and charges.
    3. That it be noted that extensive work was done through the Regulatory Programme in significantly upgrading the council's regulatory systems and processes, and that the business case for this programme identified the need to fund this with a fees and charges increase once the programme went live. The programme is not fully operational and the level of fees and charges reflects the council's resolutions.
    4. That it be noted that the nature of a varied workload, with peaks above base consent volumes, will require some consultant services and that it is equitable to cover these additional costs in the standard fees and charges, rather than penalise the customer whose jobs need to be outsourced or subsidise this work from ratepayers.
    5. That the proposed increases to Auckland City Environment and City Planning's fees and charges be approved for consultation in the Ten Year Plan with the Chief Executive reporting to City Development Committee on the possibility of reducing the increases for low-value projects consent applications.

    CARRIED

    POLICIES

  6. Top PROPOSED RATES RELATED POLICIES FOR 2009/10

    The Chairperson moved:

    That it be a recommendation to Council:

    1. That a 2.0 per cent overall citywide rates increase (excluding the CBD, mainstreet, and additional recycling targeted rates), which reflects council's rate of inflation reducing to 2.5 per cent, and the Chief Executive's agreement not to include any allowance for salary increases in the 2009/10 budget, be confirmed.
    2. That a change in the refuse collection targeted rate from $210 to $193 per service to fully fund the cost of the services be confirmed.
    3. That a change in the level of remission from $128 to $113 for an approved alternative rubbish service and changing the level of remission for an approved alternative recycling service from $71 to $75 be confirmed for 2009/10.
    4. That the level of the new targeted rate for each additional recycling service to be $75 be confirmed for 2009/10.
    5. That increasing the CBD targeted rate for residential ratepayers from $55 to $57, based on the lower inflation rate be confirmed.
    6. That a discount for early payment of rates of 1.5 per cent be confirmed for 2009/10, as this level reflects council's lower short-term borrowing rate for that year of 4 per cent (which in turn, is based on the projected official cash rate for 2009/10 at 4 per cent), and is fiscally neutral to council. It is equivalent to a pre-tax investment rate of 5.92 per cent for ratepayers, which is not normally available to individuals through small-scale retail deposits with banks.
    7. That the penalty for late payment of rates continues to be 10 per cent and is a reasonable disincentive to paying rates late be confirmed.
    8. That it be noted that the council budgets on the basis of projected income and any unpaid rates are funded by bank overdraft. Late payment of rates imposes an additional and unfair financial burden on the city's other ratepayers. In addition, there are administration costs to council for following up on late payment of rates. By mitigating late payments, council can better control these costs.
    9. That it be noted that all other decisions from the October 2008 and November 2008 Direction Setting meetings and the decisions from this meeting will be included in the Draft 2009-2019 Ten-year Plan for consultation with the public.
    10. That the Uniform Annual General Charge (UAGC) be increased from $162 to $250 per separately used or inhabited part (SUIP) for 2009/10.

    Councillor Casey moved the following amendment by way of replacement to A:

    1. That a 4.2 per cent overall citywide rates increase (excluding the CBD, mainstreet, and additional recycling targeted rates), which reflects council's rate of inflation reducing to 2.5 per cent, and provision for allowance for salary increase set at estimated market rate of 2% and provision for a range of projects the net cost of which is to be a 1.7% rate rise.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Bill Christian

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    Cr Graeme Mulholland

    Cr Noelene Raffills

    His Worship the Mayor


    Councillor Lotu-Iiga was absent.

    The amendment was declared LOST by 12 votes to 7.

    Councillor Boyle moved the following amendment by way if replacement to J:

    1. That the Uniform Annual General Charge (UAGC) reduced from $162 to $95 per separately used or inhabited part (SUIP) for 2009/10.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    Cr Graeme Mulholland

    Cr Noelene Raffills

    His Worship the Mayor


    Councillor Lotu-Iiga was absent.

    The amendment was declared LOST by 13 votes to 6.

    Councillor Fryer moved the following amendment by way of addition:

    1. That to the extent that council achieves any unbudgeted savings, top priority be given to increasing the provision for staff salaries and wages.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    Cr Graeme Mulholland

    Cr Noelene Raffills


    His Worship the Mayor and Councillor Lotu-Iiga were absent.

    The amendment was declared LOST by 12 votes to 6.

    The Chairperson put the substantive motion:

    That it be a recommendation to Council:

    1. That a 2.0 per cent overall citywide rates increase (excluding the CBD, mainstreet, and additional recycling targeted rates), which reflects council's rate of inflation reducing to 2.5 per cent, and the Chief Executive's agreement not to include any increase in the salary budget for 2009/10, be confirmed.
    2. That a change in the refuse collection targeted rate from $210 to $193 per service to fully fund the cost of the services be confirmed.
    3. That a change in the level of remission from $128 to $113 for an approved alternative rubbish service and changing the level of remission for an approved alternative recycling service from $71 to $75 be confirmed for 2009/10.
    4. That the level of the new targeted rate for each additional recycling service to be $75 be confirmed for 2009/10.
    5. That increasing the CBD targeted rate for residential ratepayers from $55 to $57, based on the lower inflation rate be confirmed.
    6. That a discount for early payment of rates of 1.5 per cent be confirmed for 2009/10, as this level reflects council's lower short-term borrowing rate for that year of 4 per cent (which in turn, is based on the projected official cash rate for 2009/10 at 4 per cent), and is fiscally neutral to council. It is equivalent to a pre-tax investment rate of 5.92 per cent for ratepayers, which is not normally available to individuals through small-scale retail deposits with banks.
    7. That the penalty for late payment of rates continues to be 10 per cent and is a reasonable disincentive to paying rates late be confirmed.
    8. That it be noted that the council budgets on the basis of projected income and any unpaid rates are funded by bank overdraft. Late payment of rates imposes an additional and unfair financial burden on the city's other ratepayers. In addition, there are administration costs to council for following up on late payment of rates. By mitigating late payments, council can better control these costs.
    9. That it be noted that all other decisions from the October 2008 and November 2008 Direction Setting meetings and any changes to them resulting from the decisions from this meeting will be included in the Draft 2009-2019 Ten-year Plan for consultation with the public.
    10. That the Uniform Annual General Charge (UAGC) be increased from $162 to $250 per separately used or inhabited part (SUIP) for 2009/10.

    The motion was put by show of hands and declared CARRIED by 12 votes to 6.

  7. Top DEVELOPMENT CONTRIBUTIONS POLICY 2009: PROPOSED DRAFT POLICY FOR CONSULTATION

    That it be a recommendation to Council:

    1. That the adoption of the attached draft Development Contribution Policy (subject to resolution (E) below) to be included in the council's draft Ten-year Plan, to be consulted on through April and May 2009 to support the possible adoption in June of a revised Development Contributions Policy as part of the Ten-year Plan 2009-2019 be approved.
    2. That it be noted the draft Development Contribution Policy should provide for development contributions to be charged for the transport activity throughout the whole city (and in particular that this charge be extended to apply to the Hauraki Gulf islands as it does for the isthmus), to both residential and non-residential developments.
    3. That it be noted that an approach to delivering equality of charges over time that is based on increasing the charges each year in line with the council's rate of inflation (except where it is required to do otherwise), thereby improves equity in the context of the currently planned capital programme.
    4. That it be agreed that funding growth-related capital costs through development contributions is considered to appropriately reflect the way that benefits are expected to accrue from, and the reasons for, the underlying capital programme, and to be consistent with the well-being of the community over time and known information on the views of the community.
    5. That Council delegates to the Chairperson of the Finance and Strategy Committee and the General Manager City Development the authority to make any changes to the draft Development Contribution Policy to be included in the draft Ten-year Plan as are needed to reflect other decisions at this meeting or any further legal advice that may be received.

    UNANIMOUSLY CARRIED

  8. Top REFINEMENT TO TREASURY MANAGEMENT POLICY FOR 2009 - 2019 LTCCP

    That it be a recommendation to Council:

    1. That it be agreed to consult on the following adjustment to the Treasury Management Policy via the draft 2009-2019 Ten-year Plan:
      1. permitting borrowing to fund the impacts on ratepayer equity from payments associated with discovered liabilities, eg weathertightness payments, remediation of closed landfill and remediation of other contaminated sites.
    2. That it be noted that this change is in addition to the changes to the Treasury Management Policy endorsed for consultation at the 18 November 2008 Direction Setting meeting.
    3. That it be agreed that the draft Treasury Management Policy wording attached as Appendix I of the "Refinements to Treasury Management Policy for 2009 - 2019 LTCCP" report as set out and amended by resolution D be included in the draft Ten-year Plan, with authority to approve any minor wording changes delegated to the Chairperson of the Finance and Strategy Committee.
    4. That the new Sustainable Debt Policy requirements be that borrowing is permitted, subject to oversight by the treasury management steering group where:
      1. The liability concerned was not previously anticipated or is expected to be considerably higher than previously anticipated;
      2. Funding this operational expenditure from rates would place a significant burden on current ratepayers;
      3. Debt will assist in promoting intergenerational equity by spreading responsibility for funding these issues across generations; and

      Additionally, 60% of any debt should be repaid over 30 years on a straight line basis.

    5. That the policy of repaying 60% of debt over 30 years be reviewed during the next review of the Treasury Management Policy.

    UNANIMOUSLY CARRIED

  9. Top MAINSTREET AND BUSINESS IMPROVEMENT DISTRICTS DRAFT BUDGET 2009-10

    The Chairperson moved:

    That it be a recommendation to Council:

    1. That it be approved that the following draft mainstreet and business improvement district (BID) budgets for inclusion in the 2009/10 Annual Plan and Budget, in order to continue supporting the improvement and success of Auckland city's business and town centres through the Mainstreet and BID programmes:
    Mainstreet / BID
    Proposed 2009/10
    Programme Budgets
    (excl GST)
    Avondale 100,000.00
    Blockhouse Bay 40,263.00
    Eden Valley 97,500.00
    Ellerslie 91,850.00
    Glen Innes 156,248.40
    Heart of the City 3,414,384.00
    Karangahape Road 250,981.00
    Mt Eden 68,035.27
    Newmarket 1,190,000.00
    Onehunga 367,416.00
    Otahuhu 370,000.00
    Panmure 366,025.00
    Parnell 281,416.00
    Ponsonby 220,000.00
    Remuera 224,170.00
    Rosebank 198,000.00
    St Heliers 131,890.00
    Total $7,568,179.67
    1. That it be noted that the boundaries of all Mainstreet and BID programmes remain the same as those for the 2008/09 financial year, except for Newmarket business association which by unanimous vote of the non-residential property ratepayers is expanding its boundary to better reflect and represent the Newmarket business precinct.
    2. That it be noted that the Newmarket BID area is extended to Carlton Gore and Khyber Pass roads and their side streets, George, Railway and Leek streets at the northern end of Broadway and an extension on the southern end to Alpers Ave and St Marks Rd. This change follows the Newmarket boundary extension poll concluded successfully in December 2008 with a 50 per cent voter turnout and a 91.4 per cent in favour of extending the BID area.
    3. That the boundary map for Newmarket business association be approved for 2009-2010 financial year.
    4. That officers actively encourage the extension of the mainstreets programmes across the city provided it is at no additional cost to ratepayers (i.e. a methodology be developed to recover the cost over time of establishing new mainstreets).

    Councillor Boyle moved the following amendment by way of replacement to E:

    1. That officers actively encourage the extension of the mainstreets programmes across the city provided it is at minimal cost to ratepayers.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    Cr Graeme Mulholland

    Cr Noelene Raffills

    Cr Denise Roche

    His Worship the Mayor


    Councillor Lotu-Iiga was absent.

    The amendment was declared LOST by 14 votes to 5.

    The Chairperson put the substantive motion:

    That it be a recommendation to Council:

    1. That it be approved that the following draft mainstreet and business improvement district (BID) budgets for inclusion in the 2009/10 Annual Plan and Budget, in order to continue supporting the improvement and success of Auckland city's business and town centres through the Mainstreet and BID programmes:
    Mainstreet / BID
    Proposed 2009/10
    Programme Budgets
    (excl GST)
    Avondale 100,000.00
    Blockhouse Bay 40,263.00
    Eden Valley 97,500.00
    Ellerslie 91,850.00
    Glen Innes 156,248.40
    Heart of the City 3,414,384.00
    Karangahape Road 250,981.00
    Mt Eden 68,035.27
    Newmarket 1,190,000.00
    Onehunga 367,416.00
    Otahuhu 370,000.00
    Panmure 366,025.00
    Parnell 281,416.00
    Ponsonby 220,000.00
    Remuera 224,170.00
    Rosebank 198,000.00
    St Heliers 131,890.00
    Total $7,568,179.67
    1. That it be noted that the boundaries of all Mainstreet and BID programmes remain the same as those for the 2008/09 financial year, except for Newmarket business association which by unanimous vote of the non-residential property ratepayers is expanding its boundary to better reflect and represent the Newmarket business precinct.
    2. That it be noted that the Newmarket BID area is extended to Carlton Gore and Khyber Pass roads and their side streets, George, Railway and Leek streets at the northern end of Broadway and an extension on the southern end to Alpers Ave and St Marks Rd. This change follows the Newmarket boundary extension poll concluded successfully in December 2008 with a 50 per cent voter turnout and a 91.4 per cent in favour of extending the BID area.
    3. That the boundary map for Newmarket business association be approved for 2009-2010 financial year.
    4. That officers actively encourage the extension of the mainstreets programmes across the city provided it is at minimal cost to ratepayers (i.e. a methodology be developed to recover the cost over time of establishing new mainstreets).

    UNANIMOUSLY CARRIED

  10. Top FOLLOW UP: RATEPAYER DIFFERENTIALS AND DEFINITIONS

    That it be a recommendation to Council:

    1. That it be confirmed that there are no new recommended changes to the recommendations resolved at the November 2008 Direction Setting meeting, as basing the definition on actual use ensures equity so that properties that are used for the same purpose are rated on the same basis.
    2. That it be noted that council cannot continue to use the 2005 valuations for Great Barrier Island, as this is not permitted under the Rating Valuations Act and the Rating Valuations Rules.
    3. That it be recognised that there are equity issues around applying a minimum size requirement to vacant blocks and bush blocks (including those with a residence) and that the minimum size be reduced to 5 hectares that are proposed to be incorporated into the Farming and open space definition for the purpose of consultation with the public, and that the officers briefly report back on the implications of the minimum size being 4 or 5 hectares.
    4. That officers investigate the ability of council to guarantee the right of ratepayers to request a revaluation at no extra cost when the actions of council has a material effect on their existing valuation.

    CARRIED

    [Secretarial note: Councillor Armstrong declared conflict of interest and did not speak nor vote on this item.]

    The meeting adjourned for lunch at 1:00 pm and reconvened at 1:35 pm.

    CHANGES TO CAPEX

  11. Top PROPOSED CHANGES TO THE CAPITAL EXPENDITURE PROGRAMME

    [ATTACHMENT 11A and 11B]

    The Chairperson moved:

    That it be a recommendation to Council:

    1. That it be noted that officers have conducted a review of the capital expenditure programme for 2009/10 approved at the 18 November direction setting meeting. The review was required to present a budget that more accurately reflected the cost of the projects, timing of when they would be done and capacity of the organisation to deliver the full programme. This resulted in the 2009/10 programme being reduced by $20.3 million through expenditure being brought forward, deferred or reduced.
    2. That the following changes arising from the timing and feasibility review (refer Attachment 1 section B) be approved.
    3. That the following changes to council's operating expenditure budget be approved:
      1. The reduction to assumed operating budget savings for the Edge of $126,000 in 2009/10, $226,000 in 2010/11 and $326,000 for the remaining years of theTen-year Plan;
      2. The increase in the noise control budget of $200,000 for 2009/10 and $300,000 per annum thereafter; and
      3. The increase in the budget for the Tamaki transformation project, $200,000 per annum.
    4. That the following changes to council's capital expenditure programme be approved:
      1. The timing of the Marine Events Centre and the Te Wero bridge capital projects and the associated consequential OPEX over the plan period. The MEC will be completed in 2011 and the Bridge in 2016;
      2. The increase of $6.7 million in the capital expenditure to provide for the full restoration of the Pah Homestead;
      3. The timing of the Onehunga foreshore development project being brought forward by two years to coincide with the NZTA programme of work on SH 20;
      4. The $890,000 increase in the budget for the combined library and service centre on Waiheke Island;
      5. The changes to the timing of the open space development at Stonefields (Lunn Ave), the works to undertaken in 2009/10; and
      6. The additional $4.0 million required to develop sports fields in proposed park acquisitions.
    5. That the following be agreed to in relation to elephants at Auckland Zoo:
      1. That council confirm its desire to maintain a herd of elephants at Auckland Zoo;
      2. That this will require a substantial funding totalling some $11 million over a number of years and that this should be funded from national, regional and local government, local authorities, and private and commercial sources; and
      3. That provision be made in the 2009/10 year to conceptualise the campaign, noting that the council will be contributing and that the outcome of the Royal Commission will determine the future governance and related responsibilities of the Zoo and that the Chief Executive report to the June Combined Committees meeting on an appropriate provision.

    Councillor Northey moved the following amendments to C (i) and D (i), (ii), (iii):

    1. That the following changes to council's operating expenditure budget be approved:
      1. That the reduction to assumed operating budget savings for The Edge be $326,000 in 2009/10 and 2010/11 and $426,000 for the remaining years of the Ten-year Plan.

    The amendment C was put by show of hands and declared LOST by 10 votes to 6.

    1. That the following changes to council's capital expenditure programme be approved:
      1. While agreeing to the Marine Events Centre project cost being reduced by $1.5 million in the capital budget which will be achieved by approving a simpler design for the roof;

    The amendment D (i) was put by show of hands and declared LOST by 11 votes to 5.

    1. Pah Homestead - The increase of $5.733 million in the capital expenditure being a reduction of $966,310 by choosing Option B in the officer's report, to provide for the full restoration of the Pah Homestead;

    The amendment D (ii) was put by show of hands and declared LOST by 9 votes to 8.

    1. The timing of the Onehunga foreshore development project being brought forward by two years to coincide with the NZTA programme of work on SH 20 increased by $2 million in 2010/11 in order to enhance the connectivity between the Onehunga Town Centre and the pedestrian bridge, and that $6.6 million be allocated in 2011/12 being for reclamation between the Manukau Crusing Club and the Sea Scouts building at a cost of $6.4 million, and for the Gloucester Park upgrade with an estimated council contribution of $0.2million.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Graeme Mulholland

    Cr Noelene Raffills


    His Worship the Mayor, Councillor Lotu-Iiga and Councillor Moyle were absent.

    The amendment was declared LOST by 9 votes to 8.

    The meeting adjourned at 2:00pm for Council to open. The meeting reconvened at 2:04pm.

    Councillor Roche moved the following amendment by way of replacement of D (iv):

    1. That the following changes to council's capital expenditure programme be approved:
      1. that option 3 from the officer's report be adopted, being an additional budget of $2.1million for a library at Oneroa at a cost of $3.642 million and a service centre at Ostend at a cost of $4.008 million, but with most of the spending on the Ostend Service Centre postponed for two years.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Mark Donnelly

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Graeme Mulholland

    Cr Noelene Raffills


    His Worship the Mayor and Councillor Lotu-Iiga and Councillor Moyle were absent.

    The amendment was declared LOST by 10 votes to 7.

    [Secretarial note: Councillor Roche tabled a Waiheke Community Board submission - ATTACHMENT 11B]

    Councillor Boyle moved the following amendments to D, and adding new resolutions F, G and H:

    1. That the following changes to council's capital expenditure programme be approved:
      1. that the issue of the possible combination of the Waiheke Library and Service Centre be consulted on in a separate consultation process with Waiheke people and in the interim appropriate funds be set aside for an early upgrade of staff accommodation at the Waiheke Service Centre.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Graeme Mulholland

    Cr Noelene Raffills


    His Worship the Mayor, Councillor Lotu-Iiga and Councillor Moyle were absent.

    The amendment D (iv) was declared LOST by 11 votes to 6.

    1. That budgetary provision for children's playground repair and maintenance be increased by $1 million per year from 2009/10 and succeeding years in order to deal with the unsatisfactory state of children's playgrounds in Mission Bay, Ellerslie and elsewhere.

    The amendment F was put by show of hands and declared LOST by 11 votes to 6.

    1. That the following amendment proposed at 18 November 2008 LTCCP DS and tabled again at the 18 February 2009 Finance and Strategy Committee meeting be incorporated in to the Ten-year Plan capital expenditure programme:
    Committee PG Number Project group Description Type of Change 10 Year Total
    Arts, Culture and Recreation Committee 97 Swimming pools For a swimming pool in Otahuhu Increase of $7.5 million in 2015/16 and 2016/17 $15 million
    1. That the following amendment proposed at 18 November 2008 LTCCP DS and tabled again at the 18 February 2009 Finance and Strategy Committee meeting be incorporated in to the Ten-year Plan capital expenditure programme:
    Committee PG Number Project group Description Type of Change 10 Year Total
    Arts, Culture and Recreation Committee 57 Glen Innes Music Art Centre A new building for youth to develop music and art skills Restore $2 million in 2013/14 and $3 million in 2014/15 $5 million

    A division was called for to vote on amendment G and H together, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Graeme Mulholland

    Cr Noelene Raffills

    His Worship the Mayor


    Councillor Lotu-Iiga and Councillor Moyle were absent.

    The amendments G and H were declared LOST by 10 votes to 8.

    Councillor Casey moved the following amendment by way of addition:

    1. That the appropriate provision be made in the LTCCP for a budget to conduct by-elections in each of the 2 years following Council elections, i.e. 2009/10; 2011/12, 2012/13, 2014/15, 2015/16, 2017/18 and 2018/19.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Graeme Mulholland

    Cr Noelene Raffills

    His Worship the Mayor


    Councillor Lotu-Iiga and Councillor Moyle were absent.

    The amendment was declared LOST by 12 votes to 6.

    Councillor Hay moved a procedural motion that standing orders be strictly applied for the remainder of this meeting.

    The procedural motion was put by show of hands and declared CARRIED by 11 votes to 7.

    Councillor Easte moved the following amendment by way of addition:

    1. That the following amendment proposed at 18 November 2008 LTCCP DS and tabled again at the 18 February 2009 Finance and Strategy Committee meeting be incorporated in to the Ten-year Plan capital expenditure programme:
    Committee PG Number Project group Description Type of Change 10 Year Total
    Arts, Culture and Recreation Committee 102 Park network development Development of park network around the city Increase by $303,000 in 2010/11 for Grey Lynn park $303,000
    Arts, Culture and Recreation Committee 102 Park network development Addition and improvements to the park network Reduced $21,653,000
    Arts, Culture and Recreation Committee 67 Beach Restoration Upgrade of beaches across the city and water quality improvement in Cox's Bay Reduced $1.5 million in 2009/10 and $3.5 million in 2010/11 for Judges Bay and divert the allocation into the water quality at Cox's Bay. Nil net effect
    Community Services Committee 60 Grey Lynn library development This redevelopment was scheduled to occur in 2013/14 but has been DEFERRED beyond 10 years Restore $1.5 million in 2013/14 $1.5 million

    The amendment was put by show of hands and declared LOST by 11 votes to 7.

    Councillor Fryer moved the following amendment by way of addition:

    1. That the following amendments proposed at 18 November 2008 LTCCP DS and tabled again at the 18 February 2009 Finance and Strategy Committee meeting be incorporated in to the Ten-year Plan capital expenditure programme:
    Committee PG Number Project group Description Type of Change 10 Year Total
    City Development Committee 143 Waiheke Island waste minimisation initiatives Purchase of wheelie-bins and upgrade of the present facility of handling Waiheke Island refuse Reduce by $450,000 through removing purchase of wheelie-bins $450,000

    The amendment L (PG 143) was put by show of hands and declared LOST by 12 votes to 6.

    [Secretarial note: Councillor Roche declared conflict of interest and did not speak nor vote on item L (PG 143).]

    Committee PG Number Project group Description Type of Change 10 Year Total
    Arts, Culture and Recreation Committee 26 Churchill park Stage 2   $250,000 for 2009/10 and $550,000 for 2010/11 $800,000
    City Development Committee 129 Stormwater programme Flood alleviation, development of infrastructure, improvement of water quality drained to the sea Increase by $43 million over the 10 years and exact timing to be determined $273 million
    Community Services Committee 32 Citywide library furniture and fitting renewals Cyclical renewals of furniture and fittings in libraries around the city Increase by $90,000 $1.691 million
    Community Services Committee 45 Current use collection renewals Renewals to refresh and improve current collections. Increase by $2 million $39.3 million
    Transport Committee 53 Footpaths Construction of new footpaths around the city Increase by $39.5 million over the first 5 years $258 million
    Transport Committee 105 Passenger Transport Initiatives Developing park and ride facilities to support rapid transport (bus/rail stations). Sites include Glen Innes, Panmure, Orakei, Avondale and Otahuhu Increase by $3.5 million over the first 3 years $3.625 million
    Transport Committee 117 Road safety Cyclical safety renewals of roads in the city Increase by $400,000 per annum $60 million
    Transport Committee 124 Specific projects Sandringham Road Redevelopment. Reduce by $10.5 million $10.5 million
    Arts, Culture and Recreation Committee 16 Avondale pool development Construction of a swimming pool in Avondale $508,891 commencing in 2017/18, $7,000,183 in 2018/19 $7,491,305 in 19/20 $7.5 million (note that the remaining $7.5 million will need to be funded in 2019/20)
    Arts, Culture and Recreation Committee 37 Citywide town centre upgrade Town centre upgrades, including Pt Chevalier and Royal Oak $650,000 in 2009/10 and $120,000 in 2010/11 and $830,000 in 2011/12 $1.6 million
    Arts, Culture and Recreation Committee 52 Facilities partnerships Partner with external organisations (eg, schools or community organisations) and provide grant for facilities Restore budget of $9 million and increase by another $10 million, and spread over years as previously $19 million
    Arts, Culture and Recreation Committee 59 Glen Innes town centre upgrade AUL P1 Upgrade of Glen Innes town centre Restore original budget at $7 million $7 million
    Arts, Culture and Recreation Committee 70 Land purchases to improve harbours access Acquisition of land to improve access to coast $5 million in 2011/12 $5 million
    Arts, Culture and Recreation Committee 80 Michaels Ave Reserve Amenity building Demolish existing building and build new changing rooms. Sports clubs have been fundraising to build new clubroom on top $1 million in 2011/12 $1 million
    Arts, Culture and Recreation Committee 85 Mt Richmond development Improve quality of existing reserves at Mt Richmond, including Sturges park Increased $100,000 in 2013/14 and $800,000 in 2014/15 and $300,000 in 2015/16 $1.2 million
    Arts, Culture and Recreation Committee 102 Park network development Development of park network around the city Increase to $2 million per annum, noting $4 million has already been allocated Captain Springs and Barrack road $16 million
    Arts, Culture and Recreation Committee 120 Service level improvement Purchase of land and park development. Both are growth related and service level improvements Increase to $9 million per annum commencing from 2015/16 onwards $36 million
    Arts, Culture and Recreation Committee 133 Sylvia Park surrounds Development of Sylvia park surrounds $2 million 2014/15 and $2 million in 2015/16 $4 million
    Arts, Culture and Recreation Committee 134 Tamaki Streetscape Upgrade Upgrade of streetscapes $2 million per annum in 2015/16, 2016/17 and 2017/18 $6 million
    Arts, Culture and Recreation Committee 145 Waikaraka Park extension Extension of Waikaraka park $10 million in 2009/10 $10 million
    City Development Committee 51 Economic Development Development of broadband around the city $5 million per annum in 2009/10 and 2010/11 $10 million
    Community Services Committee 42 Community centre and hall growth projects Expansion of centres and halls to provide for growth $1 million per annum $10 million
    Community Services Committee 75 Glen Innes Library Development of the Glen Innes Library $750,000 in 2012/13 and $750,000 in 2013/14 $1.5 million in 2011/12
    Transport Committee 53 Footpaths Construction of new footpaths around the city $39.5 million over the first 5 years $39.5 million
    Transport Committee 63 Hauraki Gulf specific projects To investigate, prepare construction drawings and implement physical works to renew existing bridges, seawalls and retaining walls that are nearing the end of their design life $171,000 per annum for all 10 years $1.71 million
    Transport Committee 77 Liveable streets An investment programme to manage speed in residential streets where safety issues and speed related crashes have been identified $1.5 million per annum $15 million
    Transport Committee 87 Neighbourhood Accessibility Plan & Travel Demand Management   $500,000 per annum $5 million
    Transport Committee 105 Passenger Transport Initiatives Reduction $1 million per annum $10 million
    Arts, Culture and Recreation Committee 67 Beach Restoration Upgrade of beaches across the city. Other work is still being scoped out, but will include Point England. Restoration work includes dredging, resanding of beaches and provision of other amenities (e.g boardwalks) Reduce $1.5 million in 2009/10 and $3.5 million from 2010/11 for Judges Bay $5 million
    Arts, Culture and Recreation Committee 30 Citywide artworks Art works around the city Increase by $7.1 million so that there is $2 million of expenditure each annum $20 million
    Arts, Culture and Recreation Committee 102 Park network development Development of park network around the city Increase by $3.6 million in 2016/17, 2017/18 and 2018/19 $64.556 million
    Arts, Culture and Recreation Committee 146 Waterfront Programme Development of waterfront, including Wynyard Quarter development and development of Harbour Bridge Park and Marine Events Centre Reduce by $1 million in 2009/10 $1 million
    Community Services Committee 86 Mt Roskill library development Redevelopment of Mt Roskill library facilities No budget change - move timetable to 2015/16 and 2016/17 $1.598 million
    Transport Committee 46 Cycleway and Walkway Improvements Improving cycle and walkways initially in CBD, Kingsland, Mt Albert and Newmarket Increase by $23 million to the original programme $27.1 million
    Transport Committee 63 Hauraki Gulf specific projects To investigate, prepare construction drawings and implement physical works to form a new public road on Jenny's road (Great Barrier Island) No budget change - Restore original timetable $1.8 million
    Transport Committee 105 Passenger Transport Initiatives Land purchase and detailed design of improvement for Dominion Road Reduce $1 million over the 8 years programme $75.958 million
    Transport Committee 117 Road safety Safety initiatives to improve safety around schools Restore original budget $48.108 million

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Graeme Mulholland

    Cr Noelene Raffills

    His Worship the Mayor


    Councillor Lotu-Iiga and Councillor Moyle were absent.

    The amendment was declared LOST by 12 votes to 6.

    The Chairperson put the substantive motion:

    That it be a recommendation to Council:

    1. That it be noted that officers have conducted a review of the capital expenditure programme for 2009/10 approved at the 18 November direction setting meeting. The review was required to present a budget that more accurately reflected the cost of the projects, timing of when they would be done and capacity of the organisation to deliver the full programme. This resulted in the 2009/10 programme being reduced by $20.3 million through expenditure being brought forward, deferred or reduced.
    2. That the following changes arising from the timing and feasibility review (refer Attachment 1 section B) be approved.
    3. That the following changes to council's operating expenditure budget be approved:
      1. The reduction to assumed operating budget savings for the Edge of $126,000 in 2009/10, $226,000 in 2010/11 and $326,000 for the remaining years of theTen-year Plan;
      2. The increase in the noise control budget of $200,000 for 2009/10 and $300,000 per annum thereafter; and
      3. The increase in the budget for the Tamaki transformation project, $200,000 per annum.
    4. That the following changes to council's capital expenditure programme be approved:
      1. The timing of the Marine Events Centre and the Te Wero bridge capital projects and the associated consequential OPEX over the plan period. The MEC will be completed in 2011 and the Bridge in 2016;
      2. The increase of $6.7 million in the capital expenditure to provide for the full restoration of the Pah Homestead;
      3. The timing of the Onehunga foreshore development project being brought forward by two years to coincide with the NZTA programme of work on SH 20;
      4. The $890,000 increase in the budget for the combined library and service centre on Waiheke Island;
      5. The changes to the timing of the open space development at Stonefields (Lunn Ave), the works to undertaken in 2009/10; and
      6. The additional $4.0 million required to develop sports fields in proposed park acquisitions.
    5. That the following be agreed to in relation to elephants at Auckland Zoo:
      1. That council confirm its desire to have a herd of elephants at Auckland Zoo; and
      2. That this will require substantial establishment funding totalling some $13 million over a number of years (with ongoing OPEX) and that this should be funded from national, regional and local government, local authorities, and private and commercial sources; and
      3. That provision be made in the 2009/10 year to conceptualise the campaign, noting that the council will be contributing and that the outcome of the Royal Commission will determine the future governance and related responsibilities of the Zoo; and that the Chief Executive report to the June Combined Committees meeting on an appropriate provision.

    The motion was put by show of hands and declared CARRIED by 12 votes to 6.

    The meeting adjourned at 3:00pm for Council to open. The meeting reconvened at 3:03pm.

    RECOMMENDATION OF THE ADOPTION OF THE TEN-YEAR PLAN

  12. Top STATEMENT OF PROPOSAL TEN-YEAR PLAN 2009 - 2019

    The Chairperson moved:

    That it be a recommendation to Council:

    1. That the adoption of the draft 2009-19 Ten-year Plan, as amended by the combined committee's resolution, be approved.
    2. That Council delegates authority to the Chairperson and Deputy Chairperson of the Finance & Strategy Committee, Councillor Northey and the General Manager Finance to make editorial changes to the draft 2009-19 Ten-year Plan to reflect decisions at this meeting or for minor editorial matters prior to it being issued to the 26 March Council meeting.

    Councillor Fryer moved the following amendment by way of replacement to A and adding new resolution C:

    1.  That the adoption of the draft 2009-19 Ten-year Plan, as amended by the combined committee's resolution, be approved, subject to the following:
      1. That the citywide targeted rate on residential properties for the Rugby World Cup (RWC) 2011 not proceed and the budgeted expenditure for RWC related projects be reduced accordingly.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Graeme Mulholland

    Cr Noelene Raffills

    His Worship the Mayor


    Councillor Lotu-Iiga and Councillor Moyle were absent.

    The amendment was declared LOST by 12 votes to 6.

    1. That the following amendments be made to the Statements of Proposal, Long-term Council Community Plan (LTCCP) and Annual Plan consultation documents:
      1. Volume 1 p45:

    From: In addition we will invest $6 million to preserve the city's volcanic cones for future generations to provide greater enjoyment for residents and visitors.

    To: In addition we will invest $6 million to preserve Maungawhau-Mt Eden for future generations to provide greater enjoyment for residents and visitors.

    LOST

    1. Volume 1 p48:

    From: The volcanic experience programme will design, develop and implement improved management and facilities on the volcanic features of Auckland.

    To: The volcanic experience programme will design, develop and implement improved management and facilities on Maungawhau-Mt Eden.

    Amendment C (b) was CARRIED subject to the Chief executive's checking that the above is factually correct.

    1. Volume 2 p7:

    From: We will continue to work to protect and improve the quality of our unique landscape, ecology and biodiversity, so we can enjoy a clean, healthy and sustainable city with world class beaches and parks.

    To: We will continue to work to protect and improve the quality of our unique landscape, ecology and biodiversity, so we can enjoy a clean, healthy and sustainable city with world class volcanoes, beaches and parks.

    CARRIED

    Councillor Northey moved the following amendments by way of addition:

    1. That the Statement of Proposal and all Long-term Council Community Plan (LTCCP) and Annual plan consultation documents briefly outline and give the public a specific opportunity to vote and express their support for the alternative Annual Plan and LTCCP proposals supported by at least 5 City Councillors.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Graeme Mulholland

    Cr Noelene Raffills

    His Worship the Mayor


    Councillor Lotu-Iiga and Councillor Moyle were absent.

    The amendment was declared LOST by 12 votes to 6.

    1. D. That the following amendments be made to the Statements of Proposal, Long-term Council Community Plan (LTCCP) and Annual Plan consultation documents:
      1. Volume 1 p24:

    From: A tourism targeted rate is proposed for 2012/13.

    To: A tourism targeted rate and a special RWC targeted rate are proposed for 2012/13.

    CARRIED

    1. Volume 1 p38:

    From: Auckland will be better positioned to host more events on this scale and of this calibre.

    To: Auckland will be better positioned to host more rugby events on this scale and of this calibre.

    CARRIED

    Councillor Roche moved the following amendments by way of addition:

    1.  That the following amendments be made to the Statements of Proposal, Long-term Council Community Plan (LTCCP) and Annual Plan consultation documents:
      1. Volume 1 p25:

    From: In consultation with the Mayor and committee chairs the chief executive and executive team decided to prepare a budget in which there is no provision for staff cost increases in 2009/2010.

    To: In consultation with the Mayor and some committee chairs the chief executive and executive team decided to prepare a budget in which there is no provision for staff cost increases in 2009/2010.

    The amendment C (f) was put by show of hands and declared LOST by 12 votes to 6.

    Councillor Boyle moved the following amendments by way of addition:

    1. That the following amendments be made to the Statements of Proposal, Long-term Council Community Plan (LTCCP) and Annual Plan consultation documents:
      1. Volume 2 p26:

    From: The AMETI project will continue beyond 2019 with construction from the Mt Wellington Highway to Merton Road and south to Sylvia park. Auckland City Council's share of the cost will initially be funded from borrowings, $XX of which will be repaid by tolls or other road pricing mechanisms.

    To: The AMETI project will continue beyond 2019 with construction from the Mt Wellington Highway to Merton Road and south to Sylvia Park. Auckland City Council's share of the cost will be funded from borrowings other road pricing mechanisms (excluding tolls).

    The amendment C (g) was put by show of hands and declared LOST by 11 votes to 6.

    Councillor Casey moved the following amendments by way of addition:

    1. That the following amendments be made to the Statements of Proposal, Long-term Council Community Plan (LTCCP) and Annual Plan consultation documents:
      1. Volume 1 p20:

    From: The Clear Harbour Alliance Project which separates wastewater and stormwater from the combined drainage system of 1000 properties in Kingsland, Eden Terrace, Mt Eden and Morningside has commenced. This work will close 36 overflow points that contaminate the Motions Creek and the Waitemata Harbour and is scheduled for completion in 2011.

    To: The Clear Harbour Alliance Project which will separate wastewater and stormwater from the combined drainage system of 936 properties in Kingsland, Eden Terrace, Mt Eden and Morningside commenced in January 2008. The work which is scheduled for completion in mid-2010 will close 30 overflow points that contaminate the Waitemata Harbour around Westmere.

    Amendment C (h) was CARRIED subject to the Chief executive's checking that the above is factually correct.

    1. Volume 1 p69:

    That Councillors provide the public with a local contact number (09) for publishing in the Ten-year Plan.

    LOST

    The Chairperson put the substantive motion:

    That it be a recommendation to Council:

    1. That the adoption of the draft 2009-19 Ten-year Plan, as amended by the combined committee's resolution, be approved.
    2. That Council delegates authority to the Chairperson and Deputy Chairperson of the Finance & Strategy Committee, Councillor Northey and the General Manager Finance to make editorial changes to the draft 2009-19 Ten-year Plan to reflect decisions at this meeting or for minor editorial matters prior to it being issued to the 26 March Council meeting.
    3. That the following amendments be made to the Statements of Proposal, Long-term Council Community Plan (LTCCP) and Annual Plan consultation documents:
      1. Volume 1 p48:

    From: The volcanic experience programme will design, develop and implement improved management and facilities on the volcanic features of Auckland.

    To: The volcanic experience programme will design, develop and implement improved management and facilities on Maungawhau-Mt Eden.

    1. Volume 2 p7:

    From: We will continue to work to protect and improve the quality of our unique landscape, ecology and biodiversity, so we can enjoy a clean, healthy and sustainable city with world class beaches and parks.

    To: We will continue to work to protect and improve the quality of our unique landscape, ecology and biodiversity, so we can enjoy a clean, healthy and sustainable city with world class volcanoes, beaches and parks.

    1. Volume 1 p24:

    From: A tourism targeted rate is proposed for 2012/13.

    To: A tourism targeted rate and a special RWC targeted rate are proposed for 2012/13.

    1. Volume 1 p38

    From: Auckland will be better positioned to host more events on this scale and of this calibre.

    To: Auckland will be better positioned to host more rugby events on this scale and of this calibre.

    1. Volume 1 p20:

    From: The Clear Harbour Alliance Project which separates wastewater and stormwater from the combined drainage system of 1000 properties in Kingsland, Eden Terrace, Mt Eden and Morningside has commenced. This work will close 36 overflow points that contaminate the Motions Creek and the Waitemata Harbour and is scheduled for completion in 2011.

    To: The Clear Harbour Alliance Project which will separate wastewater and stormwater from the combined drainage system of 936 properties in Kingsland, Eden Terrace, Mt Eden and Morningside commenced in January 2008. The work which is scheduled for completion in mid-2010 will close 30 overflow points that contaminate the Waitemata Harbour around Westmere.

    Amendments C (a) and (e) were CARRIED subject to the Chief executive's checking that the above are factually correct.

    CARRIED

  13. Top MARINAS - GOVERNANCE AND USER REPRESENTATION

    The Chairperson moved:

    That it be a recommendation to Council:

    1. That it be noted that the completion of Treasury's rolling review of council's marina assets has identified that a greater commercial focus is needed to improve performance and efficiency, and that creating a marina council controlled organisation is an option for addressing this. That it be further noted that Westhaven Marina is operated commercially, but that the marina also has vital public good aspects and qualities that need to be fully taken into account in its management, including its integrated relationship with adjoining public spaces.
    2. That it be agreed that an option to create a marina council controlled organisation be included for public consultation in the draft 2009-2019 Long-term Council Community Plan.
    3. That it be noted that Council resolved at its 25 September 2008 meeting to establish a holding company responsible for the governance of council assets and activities with commercial objectives, and the intention to consult for each activity transferred into this structure.
    4. That it be noted that the inclusion of a marina council controlled organisation in the holding company structure could provide a more efficient governance structure and aligns with the holding company's intended role.
    5. That it be agreed that an option to include a marina council controlled organisation in the holding company should be included for public consultation in the draft 2009-2019 Long-term Council Community Plan.
    6. That it be noted that the Finance and Strategy Committee on 18 February 2009 approved:
      1. That the Westhaven Marina Users Association requested representation on the boards of Westhaven Marina Limited and the Westhaven Existing Marina and Westhaven Marina Extension trusts;
      2. That council has regular consultation arrangements already in place with the Westhaven Marina Users Association;
      3. That a committee member of the Westhaven Marina Users Association may attend Westhaven Marina Limited board meetings with non-voting status to further assist the existing flow of information and consultation with users; and
      4. That the decision be reviewed should the option of creating a marina council controlled organisation be approved by Council following public consultation.

    Councillor Northey moved the following amendments:

    1. That the first sentence be amended to read:

    "That it be noted that the completion of Treasury's rolling review of council's marina assets has identified that a greater commercial focus is needed to improve performance and efficiency, and that creating a marina council controlled organisation is an option for addressing this and creating a stand alone business unit is another option".

    1. That it be agreed that an option, namely, Officers' Option B, i.e. that creating a marina stand alone business unit responsible for operating Westhaven marina and advised by an independent Advisory Board providing commercial oversight be included for public consultation in the draft 2009-2019 Long-term Council Community Plan.
    1. That it be noted that the establishment of a marina stand alone business unit and Advisory Board would provide a more efficient governance structure.
    2. That it be agreed that an option to include a marina stand alone business unit and Advisory Board should be included for public consultation in the draft 2009-2019 Long-term Council Community Plan.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Deputy Mayor David Hay

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    Cr Noelene Raffills

    His Worship the Mayor


    Councillor Lotu-Iiga and Councillor Mulholland were absent.

    The amendment was declared LOST by 12 votes to 6.

    The meeting adjourned at 3:30pm for Council to open. The meeting reconvened at 3:34pm.

    The Chairperson put the substantive motion:

    That it be a recommendation to Council:

    1. That it be noted that the completion of Treasury's rolling review of council's marina assets has identified that a greater commercial focus is needed to improve performance and efficiency, and that creating a marina council controlled organisation is an option for addressing this. That it be further noted that Westhaven Marina is operated commercially, but that the marina also has vital public good aspects and qualities that need to be fully taken into account in its management, including its integrated relationship with adjoining public spaces.
    2. That it be agreed that an option to create a marina council controlled organisation be included for public consultation in the draft 2009-2019 Long-term Council Community Plan.
    3. That it be noted that Council resolved at its 25 September 2008 meeting to establish a holding company responsible for the governance of council assets and activities with commercial objectives, and the intention to consult for each activity transferred into this structure.
    4. That it be noted that the inclusion of a marina council controlled organisation in the holding company structure could provide a more efficient governance structure and aligns with the holding company's intended role.
    5. That it be agreed that an option to include a marina council controlled organisation in the holding company should be included for public consultation in the draft 2009-2019 Long-term Council Community Plan.
    6. That it be noted that the Finance and Strategy Committee on 18 February 2009 approved:
      1. That the Westhaven Marina Users Association requested representation on the boards of Westhaven Marina Limited and the Westhaven Existing Marina and Westhaven Marina Extension trusts;
      2. That council has regular consultation arrangements already in place with the Westhaven Marina Users Association;
      3. That a committee member of the Westhaven Marina Users Association may attend Westhaven Marina Limited board meetings with non-voting status to further assist the existing flow of information and consultation with users; and
      4. That the decision be reviewed should the option of creating a marina council controlled organisation be approved by Council following public consultation.

    CARRIED

  14. Top STATEMENTS OF PROPOSAL RELATING TO THE ESTABLISHMENT OF A HOLDING COMPANY

    The Chairperson moved:

    That it be a recommendation to Council:

    1. That the statement of proposal titled "Establishing a holding company" for inclusion in the draft LTCCP be approved, noting that this statement of proposal outlines the potential benefits to ratepayers of introducing a more commercial and robust governance structure that provides additional scrutiny and only applies to those Council's activities which have a strong commercial focus as specifically approved by Council after public consultation.
    2. That the statement of proposal titled "Establishing subsidiaries of the proposed Auckland City Council holding company" be approved for inclusion in the draft LTCCP.
    3. That the statement of proposal titled "Establishing a council-controlled organisation to manage Auckland City Council's marina assets" be approved for inclusion in the draft LTCCP.
    4. That it be noted that the policy on council's Auckland International Airport Limited shareholding is also being included in the draft LTCCP, and that this policy contains a provision for those shares to be transferred to the holding company if this is deemed appropriate.

    Councillor Casey moved the following amendment to B:

    That B be deleted.

    Councillor Northey moved the following amendment to C:

    That C be deleted.

    A division was called for to vote on amendments B and C together, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Leila Boyle

    Cr Dr Cathy Casey

    Cr Graeme Easte

    Cr Glenda Fryer

    Cr Richard Northey

    Cr Denise Roche

    		Cr Douglas Armstrong

    Cr Ken Baguley

    Cr Aaron Bhatnagar

    Cr Bill Christian

    Cr Mark Donnelly

    Cr Paul Goldsmith

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    Cr Noelene Raffills

    His Worship the Mayor


    Deputy Mayor Hay, Councillor Lotu-Iiga and Councillor Mulholland were absent.

    The amendments C and D were declared LOST by 11 votes to 6.

    The Chairperson put the substantive motion:

    That it be a recommendation to Council:

    1. That the statement of proposal titled "Establishing a holding company" for inclusion in the draft LTCCP be approved, noting that this statement of proposal outlines the potential benefits to ratepayers of introducing a more commercial and robust governance structure that provides additional scrutiny and only applies to those Council's activities which have a strong commercial focus as specifically approved by Council after public consultation.
    2. That the statement of proposal titled "Establishing subsidiaries of the proposed Auckland City Council holding company" be approved for inclusion in the draft LTCCP.
    3. That the statement of proposal titled "Establishing a council-controlled organisation to manage Auckland City Council's marina assets" be approved for inclusion in the draft LTCCP.
    4. That it be noted that the policy on council's Auckland International Airport Limited shareholding is also being included in the draft LTCCP, and that this policy contains a provision for those shares to be transferred to the holding company if this is deemed appropriate.

    CARRIED

    [Secretarial note: Item 15 was not taken as the reports listed in the agenda were considered as part of item 11]

    There being no further business the Chairperson declared the meeting closed at 3:40 pm and moved that staff be warmly thanked for their efforts during the Combined Committees process.

    UNANIMOUSLY CARRIED WITH ACCLAMATION