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Community Services Committee

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I hereby give notice that a meeting of the

COMMUNITY SERVICES COMMITTEE

will be held as follows:

DATE:	Thursday, 7 February 2008
TIME:	1.30 pm
VENUE:	Committee Room, Level 15 Civic Administration Building 1 Greys Avenue Auckland

Priscilla Steel
DEMOCRACY ADVISOR

Members:

Cr	Paul	Goldsmith Chairperson
Cr	Noelene	Raffills Deputy Chairperson
Cr	Graeme	Easte
Cr	Greg	Moyle, E.D.
Cr	Graeme	Mulholland, JP
Cr	Richard	Northey, ONZM
Cr	Denise	Roche

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO

Deputy Mayor, David Hay, JP

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

3. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   3.1. LEASE OF GLADSTONE PARK EARLY CHILDHOOD CENTRE, 27 BALFOUR ROAD, PARNELL - TROY CHURTON AND COLIN WILSON, PARNELL COMMUNITY TRUST

   Troy Churton, Chairperson, and Colin Wilson, Deputy Chairperson, from Parnell Trust, will be in attendance to address the Community Services Committee on the lease of Gladstone Park Early Childhood Centre, 27 Balfour Road, Parnell, to request the Committees consider a lease with the facility under the Auckland City Council Community ad Recreation Lease Policy, as per their attached submission.

   [ATTACHMENT 3.1]

   Pages 1-30

4. REPORTS REQUESTED/PENDING

   Priscilla Steel
   Democracy advisor	30 January 2008

   Advising of reports requested/pending carried over from the 2004-2007 term of council. The new committee are requested to review this list and determine whether or not these reports are still required.

   Recommending that the reports requested/pending report of the Democracy Advisor, dated 29 November 2007, be received and amended as appropriate.

   [ATTACHMENT 4]

   Pages 31-34

5. CAPITAL PROJECT BUDGETS FOR 2008/2009

   Ruth Stokes
   Group manager, Arts community and recreation policy	22 January 2008

   Providing the Community Services Committee with a report from the Group manager, Arts community and recreation policy, on the proposed capital project changes as referred to this committee by the Annual Plan Direction Setting meeting held on 12 December 2007. The purpose of the proposed capital budget changes is to achieve the councillors' request of a balanced budget with an overall rate increase of 4.8% for 2008/2009. This report makes recommendations to the March 2008 Combined Committees meeting on the capital projects budget changes to be included in the draft 2008/2009 annual plan.

   Recommending that the Community Services Committee consider the changes to capital projects as outlined in the report for recommendation to the March 2008 Combined Committees meeting for inclusion in the draft 2008/2009 annual plan.

   [ATTACHMENT 5]

   Pages 35-45