APOLOGIES
At the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the Community Services Committee meeting held on
Thursday, 6 March 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government
Official Information and Meetings Act 1987 (as amended) states: |
| "An item that is not on the agenda
for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by resolution
so decides; and |
| (b) |
The presiding member explains
at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item is not on the agenda;
and |
| |
(ii) |
The reason why the discussion of the item
cannot be delayed until a subsequent meeting." |
| Section 46A(7A) of the Local Government
Official Information and Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda
for a meeting,- |
| (a) |
That item may be discussed at
that meeting if- |
| |
(i) |
That item is a minor matter relating to the
general business of the local authority; and |
| |
(ii) |
The presiding member explains at the beginning
of the meeting, at a time when it is open to the public, that the item will
be discussed at the meeting; but |
| (b) |
no resolution, decision, or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside for members
of the public to address the meeting on matters within its delegated authority.
A maximum of 5 minutes per item is allowed, following which there may be questions
from members.
At the close of the agenda no requests to speak had been received.
DEPUTATION - PARNELL TRUST
| Priscilla Steel |
|
| Democracy Advisor |
26 March 2008 |
Mr Colin Wilson, Deputy Chair/Treasurer, and Ms Phillippa Pitcher,
General Manager, of the Parnell Trust will provide the Committee with additional
information following their presentation to the Committee on 7 February 2008, with
the view that the lease of the Gladstone Park Early Childhood Centre be considered
under Council's community and recreation lease policy.
Recommending that the information be received.
| [ATTACHMENT 5] |
Pages 1-24 |
REPORTS REQUESTED/PENDING
| Priscilla Steel |
|
| Democracy Advisor |
26 March 2008 |
Attaching the Reports Requested/Pending as at March 2008 for the
Committee's information.
Recommending that the report be received.
| [ATTACHMENT 6] |
Pages 25-26 |
QUARTERLY REPORT - LIBRARIES
| Allison Dobbie |
|
| Group Manager - Libraries |
20 March 2008 |
Providing a quarterly report from the Group Manager - Libraries
outlining the libraries' key operational activities and achievements for the period
of January to March 2008.
Recommending that the report be received.
| [ATTACHMENT 7] |
Pages 27-32 |
QUARTERLY REPORT - COMMUNITY DEVELOPMENT
| Leanne Rhodes |
|
| Community & Social Policy Manager |
17 March 2008 |
Providing a quarterly report from the Community and Social Policy Manager outlining
the Council's community development function for the period of January to March
2008.
Recommending that the report be received.
| [ATTACHMENT 8] |
Pages 33-36 |
COMMUNITY ASSISTANCE FUNDING REVIEW
| Jesse Colquhoun |
|
| Senior Policy Analyst |
25 March 2008 |
Providing a report from the Senior Policy Analyst regarding a review of the Council's
community group assistance policy.
Recommending that the Committee notes that a review of the community group assistance
policy is to be undertaken and that the Committee will be provided with an update
on the review in June 2008.
| [ATTACHMENT 9] |
Pages 37-48 |
URGENT DECISION - SUMMARY OFFENCES (TAGGING AND GRAFFITI VANDALISM) AMENDMENT
BILL - COUNCIL SUBMISSION
| Denise McKenzie |
|
| Democracy Advisor |
26 March 2008 |
Informing the Committee of an urgent decision for the submission
from Auckland City Council to the Law and Order Select Committee on the Summary
Offences (Tagging and Graffiti Vandalism) Amendment Bill. An urgent decision was
required due to the submission close date of 11 March 2008.
Recommending that the urgent decision be noted.
| [ATTACHMENT 10] |
Pages 49-72 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS
ACT 1987
| Priscilla Steel |
|
| Democracy Advisor |
26 March 2008 |
| Section 48, Local Government Official
Information and Meetings Act 1987: |
The following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings of
this meeting.
The general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the specific
grounds under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by the
holding of the whole or relevant part of the proceedings of the meeting in public,
as follows:
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each
matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1. |
Mission In The City Development Proposal |
Public conduct of matter would be likely to result in disclosure
of information for which good reason to withhold exists under section 7.
|
Section 7(2)(b)(ii) The withholding of the information
is necessary to protect information where the making available of the information
would be likely unreasonably to prejudice the commercial position of the
person who supplied or who is the subject of the information.
In particular, the report contains information on the commercial activities
of the Mission in the City project which has been provided to council in
confidence.
|
Section 48(1)(a) The public conduct of the part of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding exists under section 7.
|
| |
|
|
Section 7(2)(h) The withholding of the information is
necessary to enable the local authority to carry out, without prejudice
or disadvantage, commercial activities.
In particular this report;
(i) identifies a property council may wish to purchase in the future.
Disclosure of this information could prejudice or disadvantage council's
future negotiations with the owner and its commercial activities.
(ii) contains references to the indicative value of the property and
possible contract terms which form the basis of the negotiations for the
purchase of the property and entry into a partnership with the owner.
|
|
| |
|
|
Section 7(2)(i)
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular this report;
(i) identifies a property council may wish to purchase in the future.
Disclosure of this information could prejudice or disadvantage council's
future negotiations with the owner and its commercial activities.
(ii) contains references to the indicative value of the property and
possible contract terms which form the basis of the negotiations for the
purchase of the property and entry into a partnership with the owner.
|
|
