APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
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The minutes of the Community Services Committee
meeting held on Wednesday, 7 May 2008 to be confirmed as a true and correct
record.
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The minutes of the Community Services Committee
extraordinary meeting held on Thursday, 22 May 2008 to be confirmed as a true
and correct record, subject to the following amendment:
Item 2 Community Group Assistance Fund
[Secretarial note: A conflict of interest was
declared by Councillor Richard Northey for the Auckland Observatory and
Planetarium Trust Board and he did not take part in discussions or voting on the
item].
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. ANXIETY DISORDERS CLINIC - PHOBIC TRUST
Representatives from the Phobic Trust will address the Committee providing an
update on the Trust's plans for a therapeutic unit.
REPORTS REQUESTED/PENDING
| Priscilla Steel |
|
| Democracy Advisor |
4 June 2008 |
Attaching the Reports Requested/Pending as at May 2008 for the Committee's
information.
Recommending that the report be received.
GLADSTONE PARK EARLY CHILDHOOD CENTRE RENTAL REDUCTION REQUEST
| Peter Loud |
|
| Community Programme Manager |
28 May 2008 |
Providing the Committee with background information on the Parnell Trust's
submission requesting that council consider a reduction in the market rental for
the Gladstone Early Childhood Centre. The Trust requested their lease to be
reclassified from a commercial lease to a community lease.
Recommending that the Committee notes that the Gladstone Park Early Childhood
Centre operates on a commercial basis and therefore does not qualify for a
community lease and that the Committee approves the market related adjustment
and rental of $89,700 plus GST until the next rental review for the Gladstone
Park Early Childhood Centre.
LIBRARY AKOZONE HOMEWORK CENTRE AT WESLEY INTERMEDIATE SCHOOL
| Sharon Jackson |
|
| Community Libraries Manager Tamaki ki raro |
23 May 2008 |
Providing the Committee with an overview of the five existing Akozone homework
centres currently operating in community libraries. Following an approach from
the Wesley Primary and Intermediate Schools, Auckland City Libraries are
proposing the establishment of a centre based at Wesley Intermediate School.
Recommending that the Committee endorse the proposal that Auckland City
Libraries, in partnership with the Ministry of Education, form an arrangement
with Wesley Primary and Intermediate schools to operate a one year pilot Akozone
homework centre at Wesley Intermediate School.
| [ATTACHMENT 7] |
Pages 9-14 |
ADDITIONAL INFORMATION FOR 2008/2009 PROGRAMME OF WORK UPDATE
| Greg Morgan |
|
| Place Manager, Community Services |
29 May 2008 |
At
its meeting held on 7 May 2008, the Community Services Committee considered an
overview of projects funded from the Community Development and Housing Targeted
Rate, as endorsed by Combined Committees in June 2005. Providing the Committee
with the requested further information on a number of projects.
Recommending that the Committee approves the community development projects
being transferred to the value-based general rate and note that the short term,
one-off community development project 'Glen Innes Activities Coordinator' is now
not recommended for continuance into 2008/2009.
| [ATTACHMENT 8] |
Pages 15-30 |
DRAFT COMMUNITY DEVELOPMENT FRAMEWORK
| Abba Fidow |
|
| Senior Policy Analyst |
26 May 2008 |
Seeking the Committee's feedback on the revised draft Community Development
Framework 2007-2018. The revised framework provides strategic direction for
council in responding to community and social issues and in identifying
challenges, opportunities and priorities.
Recommending that the Committee provide feedback for the revised draft framework
and note that officers will report back in August 2008 with a final Community
Development Framework for approval.
| [ATTACHMENT 9] |
Pages 31-46 |
LOAN APPLICATION FOR CORNWALL DISTRICTS CRICKET
| Francie Lawson |
|
| Sports and Recreation Adviser |
21 May 2008 |
At its 15 May 2008 meeting, the Maungakiekie Community
Board considered a report detailing a community loan application by the Cornwall
Districts Cricket and Sports Association Inc. that sought the Board's support.
The Board resolved inter alia:
B. That the
Maungakiekie Community Board notes to the Community Services Committee and the
Arts, Culture and Recreation Committee its support for the application by
Cornwall Districts Cricket and Sports Association Inc. for an Auckland City
Council community loan of $30,000 towards the cost of building a new
groundskeeper's shed.
Auckland City Council has a loan facility specific to
community groups, therefore seeking the Committee's approval for an application
for a community loan from the Cornwall Districts Cricket and Sports Association
Inc. for $30,000.
Recommending that the Community Services Committee notes
the resolutions of the Maungakiekie Community Board and approves the grant of an
Auckland City Council community loan for the Cornwall Districts Cricket and
Sports Association Inc. on the required terms in accordance with the Community
Loan Policy - 2005 and note that new and existing loans will be combined in to
one loan.
| [ATTACHMENT 10] |
Pages 47-52 |
AUCKLAND CITY'S COMMUNITY SAFETY AWARDS
| Priscilla Steel |
|
| Democracy Advisor |
4 June 2008 |
The
Public Safety and Community Order Committee developed the Community Safety
Awards in 2004 to recognise the many individuals, groups, organisations and
businesses who promote and carry out valuable community safety, injury
prevention, road safety and crime prevention work in their communities. The
awards ceremony has been scheduled for 4:30pm on Wednesday, 3 September 2008.
Recommending that the Committee nominate two members to the selection panel.
| [ATTACHMENT 11] |
Pages 53-56 |
RESEARCH ON CHILDREN IN THE CBD
| Karen Webster |
|
| CBD Transport Programme Manager |
4 June 2008 |
Reporting on the findings of the collaborative research project, undertaken in
conjunction with the Office of the Children's Commissioner and AUT University's
Local Government Centre, on the necessity to plan for the needs of children in
the central business district.
Recommending that the Committee notes the findings of the collaborative research
project on the necessity to plan for the needs of children in the central
business district.
| [ATTACHMENT 12] |
Pages 57-68 |
INFORMATION
RESOLUTIONS FROM THE AVONDALE COMMUNITY BOARD - NEIGHBOURHOOD SUPPORT - KEVIN HICKS
| Priscilla Steel |
|
| Democracy Advisor |
4 June 2008 |
At
its 27 May 2008 meeting, the Avondale Community Board considered a Deputation
from Neighbourhood Support Auckland City Inc. who also presented at the 7 May
2008 Community Services Committee meeting. The Board resolved inter alia:
B. That the Avondale Community Board advises the
Community Services Committee that it supports Neighbourhood Support Auckland
Inc. in its attempt to negotiate a more formal agreement with Council.
Recommending that the resolutions of the Avondale Community Board, dated 27 May
2008, be noted.
RESOLUTIONS FROM THE EDEN/ALBERT COMMUNITY BOARD - NEIGHBOURHOOD SUPPORT - KEVIN HICKS
| Priscilla Steel |
|
| Democracy Advisor |
4 June 2008 |
At
its 28 May 2008 meeting, the Eden/Albert Community Board considered a public
forum presentation from Neighbourhood Support, who also presented at the 7 May
2008 Community Services Committee meeting. The Board resolved inter alia:
B. That the Community Services Committee be
advised that the Board supports the work of Neighbourhood Support and would like
to encourage closer Council/Neighbourhood Support relationships.
Recommending that the resolutions of the Eden/Albert Community Board, dated 28
May 2008, be noted.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Priscilla Steel |
|
| Democracy Advisor |
04 Jun 2008 |
|
Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on Section 48(1)(a) of the Local
Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public, as follows:
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Assisted Home Ownership Programme Funding Agreement 2008 |
Public conduct of matter would be likely to result in disclosure of
information for which good reason to withhold exists under section 7. |
Section 7(2)(c)(i) The withholding of the information is
necessary to protect information which is subject to an obligation of
confidence or which any person has been or could be compelled to provide
under the authority of any enactment, where the making available of the
information would be likely to prejudice the supply of similar
information or information from the same source and it is in the public
interest that such information should continue to be supplied.
In particular, the report contains
confidential information supplied to council by a third party.
Section 7(2)(i)
The withholding of the information is
necessary to enable the local authority to carry on, without prejudice
or disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, the report contains
information regarding council's legal position in relation to the
contract with NZ Housing Foundation which, if released to the public,
would compromise council's opportunity to either renegotiate or
negotiate another contract with the NZ Housing Foundation. |
Section 48(1)(a) The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding
exists under section 7. |
The text of these resolutions is made available to the public who are
present at the meeting and form part of the minutes of the meeting.
