APOLOGIES
At the close of the agenda no apologies had been
received.
CONFIRMATION OF MINUTES
The minutes of the Community Services Committee meeting
held on Wednesday, 6 August 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local
Government Official Information and Meetings Act 1987 (as amended) states: |
|
"An item that is not on the
agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member explains
at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item is not
on the agenda; and |
| |
(ii) |
The reason why the discussion
of the item cannot be delayed until a subsequent meeting." |
|
Section 46A(7A) of the Local
Government Official Information and Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the
agenda for a meeting,- |
| (a) |
That item may be discussed at
that meeting if- |
| |
(i) |
That item is a minor matter
relating to the general business of the local authority; and |
| |
(ii) |
The presiding member explains
at the beginning of the meeting, at a time when it is open to the public, that
the item will be discussed at the meeting; but |
| (b) |
no resolution, decision, or
recommendation may be made in respect of that item except to refer that item
to a subsequent meeting of the local authority for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following
request has been received to address the meeting:
4.1. KIDS AT PLAY CHILDCARE: REQUEST FOR A RENT REDUCTION
Eamon Drumm and Ros Morris
from the Kids At Play Childcare Centre Inc. will be in attendance to address the
Community Services Committee requesting a rent reduction for the premises
located at 6 Bellwood Ave, Mt Eden.
| [ATTACHMENT 4.1] |
Pages 1-2 |
TAGGING ALONG RAIL LINES IN THE EDEN/ALBERT WARD
The Eden/Albert Community Board resolved on 25 June 2008
as follows, with regards to this matter:
- That the Board delegates Board member Chase to write to ARTA and
OnTrack offering to host a meeting, along with the Board Chair, with
representatives from ARTA, OnTrack and Council to discuss more efficient and
effective removal of tagging and graffiti within the rail corridor, and removal
from private residences adjoining the rail corridor, within the Eden/Albert
Ward.
- That the Chairperson and Deputy Chairperson make a deputation to the
Community Services Committee to raise the issue of tagging along rail lines on a
city wide basis.
Christopher Dempsey, Chairperson of the Eden/Albert
Community Board will be in attendance to address the Community Services
Committee.
Recommending that the resolutions from the 25 June 2008
meeting of the Eden/Albert Community Board be noted.
REPORTS REQUESTED/PENDING
| Eric Perry |
|
| Democracy Advisor |
27 August 2008 |
Attaching the Reports Requested/Pending as at August 2008
for the Committee's information.
Recommending that the report be received.
REPORT ON THE STRONG AND HEALTHY COMMUNITIES STRATEGY
| Dr Jill McPherson |
|
| General Manager - Art Community & Recreation |
18 August 2008 |
Auckland City Council's Executive has agreed to base the
development of the Long-term council community plan 2009-2019 on the
organisation's seven strategies. This will help to take the focus off council's
functional role and facilitate clearer communication with the community on
council's priorities.
There has been some refinement to the seven strategies
since they were first presented to council in November 2007, with particular
respect to benefit statements, priorities and measures. The purpose of this work
has been to demonstrate stronger connections between the council's vision and
the priority projects and initiatives. This report outlines the key elements of
the Strong and Healthy Communities strategy.
Recommending that the Community Services Committee note
the development of the Long-term council community plan 2009-2019 based on the
organisation's seven strategies and note the further development and refinement
of the Strong and Healthy Communities strategy, with particular respect to the
strategy's benefit statement, priorities and measures, to demonstrate a strong
connection between council's overall vision and the projects and initiatives
council undertakes.
| [ATTACHMENT 7] |
Pages
5-12 |
REPORT ON THE LIFESTYLE CHOICES STRATEGY
| Dr Jill McPherson |
|
| General Manager - Art Community & Recreation |
18 August 2008 |
Advising that Auckland City Council's Executive has
agreed to base the development of the Long-term council community plan 2009-2019
on the organisation's seven strategies. This will help to take the focus off
council's functional role and facilitate clearer communication with the
community on council's priorities.
There has been some refinement to the seven strategies
since they were first presented to council in November 2007, with particular
respect to benefit statements, priorities and measures. The purpose of this work
has been to demonstrate stronger connections between the council's vision and
the priority projects and initiatives. This report outlines the key elements of
the Lifestyle Choices strategy.
Recommending that Community Services Committee note the
development of the Long-term council community plan 2009-2019 based on the
organisation's seven strategies and note the further development and refinement
of the Lifestyle Choices strategy, with particular respect to the strategy's
benefit statement, priorities and measures, to demonstrate a strong connection
between council's overall vision and the projects and initiatives council
undertakes.
| [ATTACHMENT 8] |
Pages
13-20 |
COMMUNITY FACILITIES DRAFT ASSET MANAGEMENT PLAN
| Kathy Perrett |
|
| Asset Management Planner |
18 July 2008 |
Advising that in July 2008, the Community Services
Committee received the draft community facilities asset management plan and
resolved:
- That the Community Services Committee receive the Community
Facilities Draft Asset Management Plan, noting that costs are higher than
funding availability.
- That the Community Services Committee notes that officers will report
to the Committee in September on potential cost reduction options.
- That the Community Services Committee:
- Requests officers to review the timing of growth projects in this
period of lessening growth and recession.
- Confirms that the Wesley Youth Space project will proceed.
- Requests officers to review the Meadowbank Community Centre
upgrade.
- Notes that the community facilities review is underway and that this
is expected to lead to different and better methods of service delivery.
The potential for cost reductions in capital programmes
and operational activities has been considered, and opportunities (totalling $20
million) have been identified for the committee's consideration:
Recommending that the Community Services Committee
consider the proposed cost reductions, noting the consequential effects and
notes costs for currently proposed capital projects including Meadowbank, Orakei
and Pt Chevalier community centre upgrades be re-assessed as part of the
community facilities strategy review.
| [ATTACHMENT 9] |
Pages
21-26 |
LIBRARIES DRAFT ASSET MANAGEMENT PLAN - REVIEW
| Andre Du Plessis |
|
| Business Planning and Support Manager |
18 August 2008 |
Advising that in August 2008, the Community Services
Committee received the draft Libraries Asset Management Plan report, noting that
costs are higher than funding availability. Consequently, Libraries was asked to
review this in relation to growth and lifecycle renewal in order to find
savings, and report to the Committee in September:
Potential cost reductions in capital programmes and
operational activities have been reviewed, and opportunities along with expected
decreases in service levels, have been identified for the Committee's
consideration.
Recommending that the Community Services Committee
considers Libraries cost reduction proposals, notes the changes and
consequential effect on service levels and notes that further work is proceeding
on finalising costs and timing of the Central library fire upgrade project to
ensure Heritage collection safety and insurance needs are met.
Also attaching feedback on the Libraries Asset Management
Plan to the Community Services Committee from the Chairperson of the Eastern
Bays Community Board.
| [ATTACHMENT 10 & 10A] |
Pages
27-40 |
COMMUNITY GROUP ASSISTANCE FUND 2009
| Peter Loud |
|
| Community Programme Manager |
18 August 2008 |
Advising of the review of council's community group
assistance policy that guides the provision of assistance to community groups
that is scheduled to be completed in December 2008. A key focus of the review is
the community group assistance fund. This fund usually opens to the communities
in January 2009. It is recommended that the January 2009 opening date for groups
to submit applications for the community group assistance fund be deferred.
Recommending that the opening date for the Community
Group Assistance Fund be deferred until the outcome of the community assistance
funding review is known and that community groups be advised that due to the
review of all council assistance funds to community groups taking place, the
opening date for the community group assistance fund 2009 has been deferred.
| [ATTACHMENT 11] |
Pages
41-44 |
COMMUNITY AND SOCIAL POLICY WORK PROGRAMME 2008-2010
| Dr Leanne Rhodes |
|
| Community and Social Policy Manager |
|
Outlining the community and social policy team's policy
development and review work programme for 2008-2010 and the policies and action
plans in place.
The community and social policy team was established in
January 2008. Policy review and development is one component of the team's work
programme, which also includes preparing submissions on proposed central
government legislation, giving policy advice, contributing to cross-regional and
inter-agency networks and developing a database of social demographic
information (the social profile project). The work programme of the community
and social policy team is closely aligned to council strategies, particularly
the Strong and Healthy Communities and Lifestyle Choices strategies.
Recommending that the Community Services Committee note
the community and social policy team's policy development and review work
programme for 2008-2010 and provides feedback to officers on its priorities for
policy/action plan review and development.
| [ATTACHMENT 12] |
Pages
45-172 |
LOAN APPLICATION FOR BAY ROSKILL SPORTS CLUB
| Francie Lawson |
|
| Sports and Recreation Adviser |
18 August 2008 |
At its 26 August 2008 meeting, the Avondale Community
Board considered a report detailing a community loan application by the Bay
Roskill Sports Club Inc. that sought the Board's support. The Board resolved:
That the Avondale Community Board recommend to the
Community Services Committee, that the Bay Roskill Sports Club Incorporated be
granted an Auckland City Council community loan of $48,000 at 4.5% interest per
annum with a ten year repayment term to refinance an existing debt that was used
for the commencement of the club's facility development and which will support
the sustainability of the club.
Auckland City Council has a loan facility specific to
community groups, therefore seeking the Committee's approval for an application
for a community loan from the Bay Roskill Sports Club Inc. for $48,000.
Recommending that the Community Services Committee note
the resolutions of the Avondale Community Board and approve the grant of an
Auckland City Council community loan for the Bay Roskill Sports Club Inc. on the
required terms in accordance with the Community Loan Policy – 2005.
| [ATTACHMENT 13] |
Pages
173-178 |
