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Council member and meetings
OPEN AGENDA
I hereby give
notice that a meeting of the
COMMUNITY SERVICES COMMITTEE
will be held as follows:
| DATE: |
Wednesday, 6 May 2009 |
| TIME: |
9.30am |
| VENUE: |
Committee Room, Level 15 |
| |
Civic Administration Building |
| |
1 Greys Avenue |
| |
Auckland |
| Crispian Franklin |
| DEMOCRACY ADVISOR |
Members:
| Cr |
Paul |
Goldsmith [Chairperson] |
| Cr |
Noelene |
Raffills [Deputy Chairperson] |
| Cr |
Graeme |
Easte |
| Cr |
Greg |
Moyle, ED |
| Cr |
Graeme |
Mulholland, JP |
| Cr |
Richard |
Northey, ONZM |
| Cr |
Denise |
Roche |
Ex
Officio:
| His Worship the Mayor, Hon John Banks, QSO |
| Deputy Mayor, David Hay, JP |
 APOLOGIES
An
apology has been received from Councillor Moyle.
CONFIRMATION OF MINUTES
The
minutes of the Community Services Committee meeting held on Wednesday, 11 March
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1 CITIZENS ADVICE BUREAU AUCKLAND CITY (CABAC) FUNDING PROPOSAL - LYNNE BARRACLOUGH, CITIZENS ADVICE BUREAU AUCKLAND CITY (CABAC)
Lynne Barraclough, city
manager, Citizens Advice Bureau Auckland City (CABAC) will be in attendance to
address the Committee in support of a funding proposal and to demonstrate the
benefits of Citizens Advice Bureau Auckland City (CABAC) service in return to
funding received.
Recommending that Lynne Barraclough, city manager, Citizens Advice Bureau
Auckland City (CABAC) be thanked for her presentation.
REPORTS REQUESTED PENDING
| Crispian Franklin |
|
| Democracy Advisor |
27 April 2009 |
Attaching the reports
requested pending list for the Committee's information, be amended as follows:
| Row |
Target Date |
Report |
Reason for amendment |
| 5 |
From May 09 to June 09
|
Homeless Report |
This report has been
deferred to the June 2009 meeting to facilitate the analysis of options
and allow for consultation/engagement with stakeholders |
|
3 |
From May 09 to June 09 |
Community and
Recreation Lease Policy |
Deferred to June 2009
- the final draft of this policy will be reported to the committee in
June following the completion of consultation/engagement with
stakeholders and community boards. |
| 10 |
From May 09 TBA |
Auckland City Alcohol
Strategy Review - Scope |
Recent work in the
alcohol policy area has focused on workstreams reported to the City
Development Committee (i.e. the development of a liquor licensing policy
and council's submission to the Justice and Electoral Committee on the
Sale and Supply of Liquor and Liquor Enforcement Bill). The Community
Services Committee is being updated on progress in these workstreams via
City Development Committee reports being forwarded to it for its
information. A separate update report maybe scheduled later in the
year. Target date now "TBA") |
CITIZENS ADVICE BUREAU AUCKLAND CITY INCORPORATED
| Jan Ziegler-Peri |
|
| Programme Adviser Community Capacity |
16 May 2009 |
Reporting on the funding option to Citizen Advice Bureau Auckland City (CABAC)
as their current three year funding partnership agreement expires on 30 June
2009.
Auckland City Council has a three-year funding and partnership agreement with
CABAC and the base rate for this grant is $512,162 per annum. Council has also
provided an additional $130,000 per annum over the current three year funding
agreement from the diversity-targeted rates fund, which was a one off grant for
three years to enhance services for migrants and refugees.
The
total cash funding that CABAC currently receive under the agreement is $642,162
being the largest single grant to one community organisation. In addition to
this funding and partnership agreement CABAC also hold multiple community leases
with Council. The total cost contribute towards accommodating the CABAC in
Auckland city is $138,131 including opportunity and direct costs. Combining the
funding and partnership agreement with the community leases, CABAC receive a
total of $780,293 from Council per annum. It is noted that CABAC reported in
their 30 June 2008 annual report that they had $340,634 net assets indicating
that $250,000 of accumulated under spend is held in savings account.
Any
future grants given to CABAC needs to come from the strategic relationship fund,
a new fund formed after the review of the Community Group Assistance Policy in
2008. The purpose of the strategic relationship fund is to build relationships
with community groups who provide services that support the delivery of the
council's strategic goals and community outcomes. The total amount available in
the fund is $680,000 per financial year and at the 11 March 2009 Community
Services Committee meeting, CABAC made a presentation seeking operational
funding for three years from July 2009 to June 2011 requesting $877,395 which
exceeds the funds available.
A
business review needs to be undertaken to consider the funding issue and to
identify an appropriate and sustainable level of future funding for CABAC. This
process would also address questions around strategic alignment, quality, cost
efficiency of service provided and develop enhanced ongoing planning and
monitoring practices.
Recommending that the Committee notes the existing grant of $642,162 which is
made up of the base rate $512,162 and an additional $130,000 grant from the
diversity targeted rates fund and also that the Committee approves an annual one
off grant of $512,162 for CABAC from 1 July 2009 to 30 June 2010 as the $130,000
additional fund from the then diversity targeted rate was a one off grant for
three years to enhance service is now delivered nationally and that CABAC have
an accumulated under-spend of approximately $250,000.
Further recommending that the Committee requests officers to work
collaboratively with CABAC in undertaking a business review by October 2009 and
report back to the November 2009 Committee meeting on future funding options
beginning July 2010.
| [ATTACHMENT 6] |
Pages 5-12 |
WESLEY YOUTH SPACE UPDATE
| Abba Fidow |
|
| Senior Policy Analyst |
29 April 2009 |
Providing an update on the lease negotiations between Council (Lessor) and the
Owairaka Athletics Club (Lessee), in respect to land and Clubrooms tenanted by
the Lessee, the site of which is required by Council to construct a Youth
facility.
Recommending that the Committee notes the progress on lease negotiations between
Council officers and the Owairaka Amateur Athletic and Harrier Club Incorporated
over replacement premises adjoined to a Youth facility to be constructed at 740
Sandringham Road Extension, Owairaka, and also an updated time-line of the Youth
facility project including:
- agreement from the Owairaka Amateur Athletic
and Harrier Club Incorporated to approve the Agreement Lease (April 2009);
- council's approval process regarding
architectural services (May 2009);
- development and presentation of the Wesley
Youth facility design by the successful architect (June 2009); and
- commencement and completion of physical work
for the new Wesley Youth facility building (January - November 2010).
| [ATTACHMENT 7] |
Pages 13-18 |
QUARTERLY REPORT - COMMUNITY DEVELOPMENT
| Mike Parsonage |
|
| Business Manager Development and Support |
29 April 2009 |
Providing the Committee with a quarterly report on council's community
development function from the period January to March 2009, highlighting policy
development, policy review and programme work undertaken.
Recommending that the
community development quarterly report for the period January to March 2009 be
received, noting the work programmes completed and underway across the
organisation, including highlights of:
-
The revised Assisted Home Ownership Programme Funding Agreement between Auckland
City Council and the New Zealand Housing Foundation was executed in January 2009
and the New Zealand Housing Foundation received their first payment of $200,000
in March 2009.
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The Draft Community and Recreation Lease policy was endorsed for stakeholder
consultation by the March 2009 Community Services Committee.
-
15,430 people, of all ages, participated in events and Information Skills
programmes run by Auckland City Libraries in March 2009, compared to 12,099 in
2008
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Graffiti has been eradicated from 14,822 sites between 1 July and 31 March 2009.
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Over 21 capital projects were completed on Community Halls and Centres during
the January to March 2009 quarter.
| [ATTACHMENT 8] |
Pages 19-30 |
GAMBLING VENUE POLICY UPDATE
| Leanne Rhodes |
|
| Manager, Community and Social Policy |
15 April 2009 |
Updating the Community Services Committee of Auckland City Council's Gambling
venue policy review.
The Gambling Act 2003 (the Act) gives Territorial Authorities limited powers in
dealing with gaming machines, class 4 gaming venues and New Zealand Racing Board
venues within the area. Class 4 gambling is any activity that involves the use
of an electronic gaming machine outside a casino. It can only be conducted by a
corporate society, and only to raise money for an authorised (eg. Community and
non-commercial) purpose. The current Gambling venue policy states that council
does not grant consents for any new class 4 venues, or any increase in the
number of machines within an existing class 4 venue in Auckland city. Council
also does not grant consents fro any new TAB venues. The policy therefore takes
a 'sinking lid' approach, with the level of class 4 venues, TAB venues and
gaming machines gradually decreasing over time.
Recommending that the Community Services Committee notes the report on progress
on the Gambling venue policy review, which highlights:
- Changes in class 4 venues, TAB
venues and gaming machines numbers in Auckland city since the Act and the policy
became operational;
- Levels of gaming machine profits
and funding available throughout corporate societies for community purposes in
Auckland city for the year ended December 2008;
- Issues relating to the current
location and distribution of class 4 venues in Auckland city; and
- Feedback received from key
stakeholders, including community groups, problem gambling organisations, the
New Zealand Racing Board and class 4 corporate societies and venue operators.
Further recommending that the Community Services Committee notes officers will
report in August 2009 with specific options for public consultation through a
special consultative procedure as outlined in the Local Government Act 2002.
| [ATTACHMENT 9] |
Pages 31-42 |
REPORT AND RESOLUTIONS FROM CITY DEVELOPMENT COMMITTEE - LIQUOR LICENSING DEVELOPMENT
| Crispian Franklin |
|
| Democracy Advisor |
27 April 2009 |
At
its meeting on 12 March 2009, the City Development Committee resolved as
follows:
- That the City Development Committee notes the Liquor licensing policy
development - scope report will guide the development of the council's liquor
licensing policy, including an environmental scan, consultation and research,
ensuring the District Licensing Authority has a robustly constructed liquor
licensing policy to guide its decision-making.
- That the City
Development Committee notes officers will report back to the committee in June
2009 with an update on the development of the liquor licensing policy and
options for a proposed special consultative procedure.
- That the City
Development Committee notes the Liquor licensing policy development - scope
report will be forwarded to the Community Services Committee for its
information.
- That the City
Development Committee notes the Liquor licensing policy development - scope
report will be forwarded to each of the community board chairs for their
information and that during March/April 2009, officers will attend community
board meetings to gather feedback on liquor licensing matters.
Recommending that report of the Community and Social Policy Manager, dated 18
February 2009, and the resolutions from the City Development Committee meeting,
dated 12 March 2009 be received.
| [ATTACHMENT 10] |
Pages 43-92 |
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