APOLOGIES
At the close of the agenda no
apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the Community
Services Committee meeting held on Wednesday,
7 October 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section
46A(7) of the Local Government Official Information and Meetings Act 1987
(as amended) states: |
| "An item
that is not on the agenda for a meeting may be dealt with at that meeting
if- |
| (a) |
The local
authority by resolution so decides; and |
| (b) |
The
presiding member explains at the meeting at a time when it is open to the
public,- |
| |
(i) |
The reason
why the item is not on the agenda; and |
| |
(ii) |
The reason
why the discussion of the item cannot be delayed until a subsequent
meeting." |
| Section
46A(7A) of the Local Government Official Information and Meetings Act 1987
(as amended) states: |
| "Where an
item is not on the agenda for a meeting,- |
| (a) |
That item
may be discussed at that meeting if- |
| |
(i) |
That item
is a minor matter relating to the general business of the local authority;
and |
| |
(ii) |
The
presiding member explains at the beginning of the meeting, at a time when it
is open to the public, that the item will be discussed at the meeting; but |
| (b) |
no
resolution, decision, or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion." |
PUBLIC FORUM
A period of time (approximately 20
minutes) is set aside for members of the public to address the meeting on
matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At the close of the agenda no requests to speak had been
received.
REPORTS REQUESTED PENDING
| Crispian Franklin
|
|
| Democracy Advisor |
22 October 2009 |
Advising of reports
requested/pending.
Recommending that the report of the
Democracy Advisor, dated 22 October 2009, be received.
UPDATE ON WESLEY YOUTH SPACE
| Abba Fidow |
|
| Team Leader Social Policy |
19 October 2009 |
Updating the Committee on the progress
made on the Wesley Youth Space.
Council officers have completed
negotiations with the athletics club and the club has agreed to surrender its
long-term lease and vest ownership of its existing building in council
ownership, in exchange for a lease of part of the new building. One of the
components of the new building will be a 120m2 athletics club facility, which
will open out onto the athletics track. Council has negotiated access rights
to the athletics club space as part of the new lease.
In mid-October, council lodged its
resource consent application for the facility and is expected to be received
by February 2010, with construction commencing in March 2010. The project is
scheduled for completion in March 2011. The key timeline risk for the project
is the notified resource consent process, which has the potential to delay the
project if it takes longer to receive consent than expected.
Recommending that the Committee notes the
progress of the Wesley Youth Space and that the Committee recommends to the
Arts, Culture and Recreation Committee the agreement to lease between the
council and the Owairaka Amateur Athletics and Harriers Club.
Further recommending that the Committee
endorses council management of the youth space and notes the updated timeline
for the project.
THREE MONTHLY SAFETY PROGRAMME UPDATE
| Betty MacLaren |
|
| Safety Adviser |
8 October 2009 |
Reporting on the progress on the
implementation of safety initiatives across council since August 2009.
Recommending that Community Services
Committee notes the three monthly safety programme update report.
GRANT OF NEW LEASE, COMMUNITY OFFICE SPACE, 12-16 HIGH STREET, OTAHUHU
| K O'Neill |
|
| Lease co-ordinator, ACR Services -
360 Queen St Level 6 |
1 October 2009 |
The council owned building at 12-16 High Street has newly
renovated community office space available (above the Otahuhu Library) to
house an eligible community group. The space consists of three small offices
that total approximately 72 square meters. Other community groups with leases
that currently occupy space near this available site are: the Otahuhu
Historical Society, the Whare Maori Ora Trust and the South Auckland Income
Planning group. The incumbent lessee will have shared use of the kitchen,
hall and toilet facilities. Council officers have been seeking a compatible
lessee for the available community office space. The community office space
was advertised in the local papers and a through a mailout to community groups
on our accommodation waiting list. After assessing the applications received,
a thorough internal evaluation process was applied. This involved assessing
the group's fit with the lease policy, membership sustainability, usage,
group's purpose, financial sustainability, compatibility with the other lease
group in the facility, ability to share with other community groups and the
best strategic fit for this facility. There were two groups that applied for
this community office space; the Lalotao/Aoteroa Community & Social Services
Trust Inc. (LIA Trust Inc.) and the Fatimah Foundation.
At the 27 October 2009 Tamaki Community Board meeting, it
was resolved as follows:
- That the Tamaki Community Board recommends to
the Community Services Committee:
The granting of a new lease to the
Lalotao/Aotearoa Community & Social Services Trust Inc. (LIA Trust Inc.),
12-16 High Street Otahuhu on the following terms and conditions:
- · Term – five years commencing 1 November
2009
- · Rights of renewal – two rights of renewal
each of five years
- · Rent - under the lease policy a rental of
$500 plus GST per annum is applicable
- · All other terms and conditions per
Auckland City Council's Community and Recreation Lease Policy.
- That officers be requested to work with the
Fatimah Foundation to find an appropriate place for the organisation.
Recommending that the Community Services Committee approves the granting of a
new lease to the LIA Trust Inc., 12-16 High Street Otahuhu on the following
terms and conditions:
- · Term – five years commencing 1 November 2009
- · Rights of renewal – two rights of renewal
each of five years
- · Rent - under the lease policy a rental of
$500 plus GST per annum is applicable
- · All other terms and conditions per Auckland
City Council's Community and Recreation Lease Policy
RESOLUTIONS FROM THE EASTERN BAYS COMMUNITY BOARD – REMOVAL OF CUPS
AND SAUCERS FROM COMMUNITY HALLS
| Lee Manaia |
|
| Democracy Advisor |
30 October 2009 |
Reporting to the Committee regarding
a memo that was distributed to all Community Boards advising the removal of
cups and saucers from community halls.
At the 21 October 2009 Eastern Bays
Community Board meeting, it was resolved as follows:
- That the memorandum from the Advisor, Community
Facilities dated 20 October 2009 be noted, and that the Eastern Bays Community
Board strongly opposes the decision to remove crockery from Auckland City
community halls as it is not representative of the result of the survey
undertaken with the users.
- That resolution C. be sent to the Community
Services Committee for consideration and all Community boards for their
information.
Recommending that the resolutions of
the 21 October 2009 Eastern Bays Community Board, be noted.
COMMUNITY GROUP ACCOMMODATION SUPPORT FUND, 2009
| Brenda Massey, programme
adviser – funding |
|
| Programme adviser |
9 October 2009 |
The community group accommodation
support fund has a budget of $1,350,000 in 2009/2010. The council received
181 applications from 181 groups requesting $2,624,908. Officers are
recommending that 105 applications be funded, totalling $1,320,340, and that
the unallocated $29,660 be transferred to the community group assistance fund
for distribution in 2010.
Staff conducted numerous one-on-one
sessions to assist groups in applying for funding. The fund was promoted on
council's website, the FundView website, in City Scene and through the
libraries and service centres.
Officers in Arts, Community and
Recreation Services evaluated each group's need for financial assistance based
on their up-to-date financial statements and the evidence of their
accommodation costs.
Recommending that the Committee
approves the grants totalling $1,320,340 from the community group
accommodation support fund 2009 and that the unallocated $29,660 be
transferred to the community group assistance fund for distribution in 2010.
Further recommending that the
Committee notes that, due to the October 2010 election, applications to this
fund will open and close earlier next year and that officers' recommendations
for funding will be presented to the Committee in September 2010.
COMMUNITY GROUP ASSISTANCE FUND, 2009, ROUND TWO
| Brenda Massey |
|
| Programme adviser, funding,
Community Services |
9 October 2009 |
The community group assistance
policy's overall goal is to ensure that community groups have the capacity to
respond to the needs of Auckland city's diverse communities.
The key eligibility criteria that
guide the distribution of grants from the community group assistance fund are:
- ·
applications must make a positive
contribution to communities at a citywide level
- ·
applications should address an identified
community need
- ·
applications should have measurable outcomes
- ·
applications should align with council's
strategic goals
- ·
requests for funding for school holiday
programmes must be from providers that are OSCAR accredited.
Recommending that the Committee
approves the grants totalling $318,410 from the Community Group Assistance
Fund 2009 and also notes that, due to the October 2010 election, applications
to this round of funding will open and close earlier next year and that
officers' recommendations for funding will be presented to the Committee in
September 2010.
