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Community Services Committee
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MINUTES OF A MEETING OF THE COMMUNITY SERVICES COMMITTEE

HELD ON WEDNESDAY, 2 APRIL 2008 AT 9:30 AM

PRESENT: Councillors Paul Goldsmith Chairperson
    Noelene Raffills Deputy Chairperson
    Graeme Easte  
    Greg Moyle, E.D. [From 9.38am item 5,
until 10.12am item 8,
from 10.15am item 8]
    Graeme Mulholland, JP [Until 9.50am item 6,
from 9.56am item 7]

 

 Deputy Mayor David Hay [From 10.42am item 10]
ALSO PRESENT: Councillors Aaron Bhatnagar [Until 10.30am item C1]
    Cathy Casey  
    Leila Boyle [From 9.54am item 7]

  1. Top APOLOGIES

    That the apologies from Councillor Richard Northey for non-attendance and from Councillor Greg Moyle for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Community Services Committee meeting held on Thursday, 6 March 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    There were no requests to speak in public forum.

  5. Top DEPUTATION - PARNELL TRUST

    1. That Phillippa Pitcher, General Manager and Colin Wilson, Treasurer from the Parnell Trust be thanked for their presentation regarding the application of the community and recreation lease policy to the lease of the Gladstone Park Early Childhood Centre.

    2. That officers report back on existing arrangements on council owned childcare centres.

    CARRIED

  6. Top REPORTS REQUESTED/PENDING

    That the Reports Requested/Pending list be received.

    CARRIED

  7. Top QUARTERLY REPORT - LIBRARIES

    That the quarterly report from the Group Manager - Libraries, dated 20 March 2008 be received.

    CARRIED

    [ATTACHMENT 7A]

  8. Top QUARTERLY REPORT - COMMUNITY DEVELOPMENT

    That the report from the Community and Social Policy Manager, dated 17 March 2008 be received.

    CARRIED

  9. Top COMMUNITY ASSISTANCE FUNDING REVIEW

    That the Community Services Committee notes a review of the community group assistance policy is to be undertaken and that officers will report back in June 2008 with an update on the review.

    CARRIED

  10. Top URGENT DECISION - SUMMARY OFFENCES (TAGGING AND GRAFFITI VANDALISM) AMENDMENT BILL - COUNCIL SUBMISSION

    That the urgent decision regarding the submission from Auckland City Council to the Law and Order Select Committee on the Summary Offences (Tagging and Graffiti Vandalism) Amendment Bill be noted.

    Councillor Roche moved the following amendment:

    That all councillors of this committee be notified by email for feedback and comment when urgent decisions regarding submissions of the council are required.

    CARRIED

    The Chairperson put the substantive motion:

    1. That the urgent decision regarding the submission from Auckland City Council to the Law and Order Select Committee on the Summary Offences (Tagging and Graffiti Vandalism) Amendment Bill be noted.

    2. That all councillors of this committee be notified by email for feedback and comment when urgent decisions regarding submissions of the council are required.

    CARRIED

  11. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1. Mission In The City Development Proposal Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, the report contains information on the commercial activities of the Mission in the City project which has been provided to council in confidence.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

          Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular this report;

    (i) identifies a property council may wish to purchase in the future. Disclosure of this information could prejudice or disadvantage council's future negotiations with the owner and its commercial activities.

    (ii) contains references to the indicative value of the property and possible contract terms which form the basis of the negotiations for the purchase of the property and entry into a partnership with the owner.

    		  
          Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular this report;

    (i) identifies a property council may wish to purchase in the future. Disclosure of this information could prejudice or disadvantage council's future negotiations with the owner and its commercial activities.

    (ii) contains references to the indicative value of the property and possible contract terms which form the basis of the negotiations for the purchase of the property and entry into a partnership with the owner.

    		  

    CARRIED

    There being no further business the Chairman declared the meeting closed at 11:47 am.
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