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MINUTES OF A MEETING OF THE COMMUNITY SERVICES COMMITTEE

HELD ON WEDNESDAY, 11 JUNE 2008 AT 1:30 PM

PRESENT: Councillors Paul Goldsmith Chairperson
    Noelene Raffills Deputy Chairperson
    Graeme Easte  
    Greg Moyle, E.D.  
    Richard Northey, ONZM  
    Denise Roche  
ALSO PRESENT: Councillors Leila Boyle  
    Cathy Casey  

  1. Top APOLOGIES

    That the apology from Councillor Mulholland for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    1. That the minutes of the Community Services Committee meeting held on Wednesday, 7 May 2008 be confirmed as a true and correct record.

    2. That the minutes of the Community Services Committee extraordinary meeting held on Thursday, 22 May 2008 be confirmed as a true and correct record, subject to the following amendment:

    Item 2 Community Group Assistance Fund

    [Secretarial note: A conflict of interest was declared by Councillor Richard Northey for the Auckland Observatory and Planetarium Trust Board and he did not take part in discussions or voting on the item].

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. ANXIETY DISORDERS CLINIC - PHOBIC TRUST

    That Ray Rodrigo from the Phobic Trust be thanked for his presentation  and distributed material regarding a planned therapeutic unit.

    CARRIED

    4.2. GLADSTONE PARK EARLY CHILDHOOD CENTRE - PARNELL TRUST

    That Phillippa Pitcher, General Manager, Troy Churton, Chairperson, and Kerry Innes, Finance and Information Analyst from the Parnell Trust be thanked for their presentation regarding the report 'Gladstone Park Early Childhood Centre Rental Reduction Request' discussed at item 6 on the agenda.

    CARRIED

    [ATTACHMENT 4.2A & B]

  5. Top REPORTS REQUESTED/PENDING

    That the Reports Requested/Pending list be received.

    CARRIED

  6. Top GLADSTONE PARK EARLY CHILDHOOD CENTRE RENTAL REDUCTION REQUEST

    That the Community Services Committee approved the market related adjustment and rental of $89,700 plus GST until the next rental review for the Gladstone Park Early Childhood Centre.

    CARRIED

  7. Top LIBRARY AKOZONE HOMEWORK CENTRE AT WESLEY INTERMEDIATE SCHOOL

    The Chairperson moved:

    That the Community Services Committee approves that Auckland City Libraries, contracted by the Ministry of Education, form an arrangement with Wesley Primary and Intermediate schools to operate a one year pilot Akozone homework centre at Wesley Intermediate School.

    Councillor Northey moved the following amendment by adding new resolutions B and C:

    1. That council staff investigate and report on the possibility of developing an Akozone homework centre in the Oranga/Te Papapa area.

    LOST

    1. That when the Wesley Akozone project is next reported to the Community Services Committee, council staff report and comment on the possibility of developing other Akozone homework centres, (e.g. in the Oranga/Te Papapa area).

    CARRIED

    The Chairperson put the following substantive motion:

    1. That the Community Services Committee approved that Auckland City Libraries, contracted and funded by the Ministry of Education, form an arrangement with Wesley Primary and Intermediate schools to operate a one year pilot Akozone homework centre at Wesley Intermediate School.

    2. That when the Wesley Akozone project is next reported to the Community Services Committee, council staff report and comment on the possibility of developing other Akozone homework centres, (e.g. in the Oranga/Te Papapa area).

    CARRIED

  8. Top ADDITIONAL INFORMATION FOR 2008/2009 PROGRAMME OF WORK UPDATE

    The Chairperson moved:

    1. The Community Services Committee approves the following community development projects:

     

    		 2008/2009 2009/2010 2010/2011
    Ongoing projects
    Diversity arts projects and events $80,000 $80,000 $80,000
    Interfaith dialogue $5000 $5000 $5000
    Raise up n Represent $125,000 $125,000 $125,000
    Intercultural theatre project $75,000 $75,000 $75,000
    Older persons action plan $40,000 $40,000 $40,000
    Pacific action programme $20,000 $20,000 $20,000
    Short term, one off projects
    Strategic funding partnerships
    [Noting that the additional $15,000 for Strategic Funding Partnerships be paid to the Parnell Trust for 2008/2009].    		 $175,000 $160,000  
    Otahuhu community development worker $40,000 $40,000 $40,000
    Mainstreet project: migrant and Pacific business network development $30,000    
    Maori and Pacific Island scholarship fund $45,000    
    Art youth programmes in community facilities $60,000    
    Creative communities facilitator $100,000 $100,000  
    Waiheke Artworks programme coordinator $20,000 $40,000 $40,000
    Riverside community worker $95,000 $95,000  
    Oranga youth worker $60,000    
    Inclusive Auckland worker $0.00    
    Apprenticeship graduation ceremony $25,000    
    TOTAL $995,000 $780,000 $425,000
    1. The Community Services Committee agrees that the following community development project will not be continuing into 2008/2009 and beyond:
      2008/2009 2009/2010 2010/2011
    Glen Innes activities coordinator $95,000 $95,000  
    TOTAL SAVINGS $95,000 $95,000  

    Councillor Northey moved the following amendment:

    [Secretarial note: Resolutions A (i) to (xii), A (xiii), and B were voted on separately by division.]

    1. The Community Services Committee approves the following community development projects:

    That the following projects be retained as ongoing at their proposed 2008/2009 expenditure levels:

    1. Diversity arts project and event continue at $120,000 annually
    2. Intercultural theatre project continue at $100,000 annually
    3. Strategic funding partnerships
    4. Otahuhu community development worker
    5. Migrant and Pacific business network development
    6. Maori and Pacific Island scholarship fund
    7. Art youth programmes in community facilities
    8. Creative communities facilitator
    9. Waiheke Artworks programme coordinator
    10. Riverside community worker
    11. Oranga youth worker
    12. Inclusive Auckland worker

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Graeme Easte

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Paul Goldsmith

    Cr Greg Moyle

    Cr Noelene Raffills

    Cr Graeme Mulholland, His Worship the Mayor and Deputy Mayor David Hay were absent.

    Voting in the division was TIED with 3 votes for and against. The Chairperson exercised his casting vote against the amendment. The amendment was declared LOST by 4 votes to 3.

    1. Apprenticeship graduation ceremony

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Graeme Easte

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Paul Goldsmith

    Cr Greg Moyle

    Cr Noelene Raffills

    Cr Graeme Mulholland, His Worship the Mayor and Deputy Mayor David Hay were absent.

    Voting in the division was TIED with 3 votes for and against. The Chairperson exercised his casting vote against the amendment. The amendment was declared LOST by 4 votes to 3.

    1. That the Community Services Committee notes and approves the Glen Innes activities coordinator being an ongoing project at $95,000 annually.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Graeme Easte

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Paul Goldsmith

    Cr Greg Moyle

    Cr Noelene Raffills

    Cr Graeme Mulholland, His Worship the Mayor and Deputy Mayor David Hay were absent.

    Voting in the division was TIED with 3 votes for and against. The Chairperson exercised his casting vote against the amendment. The amendment was declared LOST by 4 votes to 3.

    The Chairperson put the following substantive motion:

    1. The Community Services Committee approved the following community development projects:
      2008/2009 2009/2010 2010/2011
    Ongoing projects
    Diversity arts projects and events $80,000 $80,000 $80,000
    Interfaith dialogue $5000 $5000 $5000
    Raise up n Represent $125,000 $125,000 $125,000
    Intercultural theatre project $75,000 $75,000 $75,000
    Older persons action plan $40,000 $40,000 $40,000
    Pacific action programme $20,000 $20,000 $20,000
    Short term, one off projects
    Strategic funding partnerships
    [Noting that the additional $15,000 for Strategic Funding Partnerships be paid to the Parnell Trust for 2008/2009].    		 $175,000 $160,000  
    Otahuhu community development worker $40,000 $40,000 $40,000
    Mainstreet project: migrant and Pacific business network development $30,000    
    Maori and Pacific Island scholarship fund $45,000    
    Art youth programmes in community facilities $60,000    
    Creative communities facilitator $100,000 $100,000  
    Waiheke Artworks programme coordinator $20,000 $40,000 $40,000
    Riverside community worker $95,000 $95,000  
    Oranga youth worker $60,000    
    Inclusive Auckland worker $0.00    
    Apprenticeship graduation ceremony $25,000 $25,000  
    TOTAL $995,000 $805,000 $425,000
    1. The Community Services Committee agreed that the following community development project will not be continuing into 2008/2009 and beyond:
      2008/2009 2009/2010 2010/2011
    Glen Innes activities coordinator $95,000 $95,000  
    TOTAL SAVINGS $95,000 $95,000  

    CARRIED

  9. Top DRAFT COMMUNITY DEVELOPMENT FRAMEWORK

    The Chairperson moved:

    1. That the Community Services Committee provides feedback on the revised draft Community Development Framework.

    2. That the Community Services Committee notes that officers will report back in August 2008 with a final Community Development Framework for approval.

    Councillor Northey moved the following amendment to B and adding a new resolution C:

    1. That the proposed 22 February 2008 and also the proposed 26 May 2008 draft Community Development Framework documents be referred to the Community Boards and to the Auckland City Mission, Lifewise, The Salvation Army, ADCOSS, CABAC, The Auckland Refugees and Migrant Service and Volunteering Auckland for feedback on their preferred version.

    2. That the following sections of the 22 February 2008 draft Community Development Framework be reinstated to the 26 May 2008 draft:

    1. Section 3 - Community Development at Auckland City Council

    2. Section 5 - The Community Development Framework:

    1. Community development principles;

    2. Priority areas, and;

    3. Outcomes

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Graeme Easte

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Paul Goldsmith

    Cr Greg Moyle

    Cr Noelene Raffills

    Cr Graeme Mulholland, His Worship the Mayor and Deputy Mayor David Hay were absent.

    Voting in the division was TIED with 3 votes for and against. The Chairperson exercised his casting vote against the amendment. The amendment was declared LOST by 4 votes to 3.

    The Chairperson put the following substantive motion:

    1. That the Community Services Committee provided feedback on the revised draft Community Development Framework.

    2. That the Community Services Committee noted that officers will report back in August 2008 with a final Community Development Framework for approval, and if approved by the Committee will be forwarded to all community boards and other appropriate key stakeholders for comment.

    CARRIED

  10. Top LOAN APPLICATION FOR CORNWALL DISTRICTS CRICKET

    1. That the Community Services Committee noted the resolutions of the Maungakiekie Community Board, dated 15 May 2008.

    2. That the Community Services Committee approved the grant of an Auckland City Council community loan for Cornwall Districts Cricket and Sports Association Inc. to allow for the building of a new groundkeeper's shed on the following terms:

      1. Amount of up to a maximum of $30,000

      2. Interest rate of 4.5% per annum (on the reducing balance)

      3. Term of five year

      4. All other terms and conditions are to be in accordance with the Community Loan Policy - 2005

    3. That the Community Services Committee noted that once approval is granted, that the new and existing loans will be combined in to one loan of $48,903.84 with terms as above from the Community Loans pool.

    CARRIED

  11. Top AUCKLAND CITY'S COMMUNITY SAFETY AWARDS

    The Chairperson moved:

    That the Community Services Committee nominates the Chairperson and Deputy Chairperson of the Community Services Committee to the selection panel for the Auckland City Community Safety Awards.

    Councillor Northey moved the following amendment by way of addition:

    That the Community Services Committee nominates the Chairperson and Deputy Chairperson of the Community Services Committee and Councillor Casey to the selection panel for the Auckland City Community Safety Awards.

    CARRIED

    The Chairperson put the following substantive motion:

    That the Community Services Committee nominates the Chairperson and Deputy Chairperson of the Community Services Committee and Councillor Casey to the selection panel for the Auckland City Community Safety Awards.

    CARRIED

  12. Top RESEARCH ON CHILDREN IN THE CBD

    The Chairperson moved:

    That the Community Services Committee notes the findings of the collaborative research project.

    Councillor Northey moved the following amendment adding a new resolution B:

    1. That the Community Services Committee affirm the use of the child impact research and consultation process for other appropriate future issues that particularly impact on children.

    CARRIED

    The Chairperson put the following substantive motion:

    1. That the Community Services Committee noted the findings of the collaborative research project.

    2. That the Community Services Committee affirmed the use of the child impact research and consultation process for other appropriate future issues that particularly impact on children in the central business district.

    CARRIED

  13. Top RESOLUTIONS FROM THE AVONDALE COMMUNITY BOARD - NEIGHBOURHOOD SUPPORT - KEVIN HICKS

    That the Community Services Committee noted the resolutions of the Avondale Community Board, dated 27 May 2008.

    CARRIED

  14. Top RESOLUTIONS FROM THE EDEN/ALBERT COMMUNITY BOARD - NEIGHBOURHOOD SUPPORT - KEVIN HICKS

    That the Community Services Committee noted the resolutions of the Eden/Albert Community Board, dated 28 May 2008.

    CARRIED

  15. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Assisted Home Ownership Programme Funding Agreement 2008 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(c)(i)

    The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

    In particular, the report contains confidential information supplied to council by a third party.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the report contains information regarding council's legal position in relation to the contract with NZ Housing Foundation which, if released to the public, would compromise council's opportunity to either renegotiate or negotiate another contract with the NZ Housing Foundation.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

    There being no further business the Chairperson declared the meeting closed at 4:05 pm.
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