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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE COMMUNITY SERVICES COMMITTEE

HELD ON WEDNESDAY, 6 AUGUST 2008 AT 9:30 AM

PRESENT:	Councillors	Paul	Goldsmith	Chairperson
		Noelene	Raffills	Deputy Chairperson
		Graeme	Easte	[From 9.42am, item 4.1]
		Greg	Moyle, E.D.	[Until 11.24am, item 11]
		Graeme	Mulholland, JP
		Richard	Northey, ONZM	[From 9.36am, item 4.1]
		Denise	Roche
	Deputy Mayor	David	Hay	[Until 11.16am, item 10 from 11.25, item 11]
ALSO PRESENT:	Councillors	Cathy	Casey
		Aaron	Bhatnagar	[From 10.18am, item 8 until 11.16am, item 10]
		Leila	Boyle	[From 11.10am, item 10]

1. APOLOGIES

   That the apologies from Councillor Graeme Easte and Councillor Richard Northey for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Community Services Committee meeting held on Wednesday, 11 June 2008 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. GLADSTONE PARK EARLY CHILDHOOD CENTRE – PARNELL TRUST

   1. That Troy Churton, Chairperson and Colin Wilson, Trust Treasurer from the Parnell Trust be thanked for their presentation regarding the Gladstone Park Early Childhood Centre.
   2. That the General Manager - Art Community & Recreation be requested to report back to the Committee on the matter.

   CARRIED

   [ATTACHMENT 4.1]

5. REPORTS REQUESTED/PENDING

   The Chairperson moved:

   That the Reports/Requested Pending be amended to read as follows:

   Row	Target Date	Report	Reason for amendment
   1	From Aug-08 Now Nov-Dec 2008	Current policy on leases for not-for-profit organisations	The subject will be included in the council's funding review.

   Councillor Northey moved the following amendment:

   That the Reports/Requested Pending be further amended to read as follows:

   Row	Target Date	Report	Reason for amendment
   7	From TBC Now 2009	Library Akozone homework centre at Wesley Intermediate School	No target date is currently provided.
   8	From TBC Now Oct-08	Volunteering Auckland Trust	No target date is currently provided.
   9	From TBC Now Nov-08	Lifewise Funding Request	No target date is currently provided.

   CARRIED

   The Chairperson put the following substantive motion:

   That the Reports/Requested Pending be amended to read as follows:

   Row	Target Date	Report	Reason for amendment
   1	From Aug-08 Now Nov-Dec 2008	Current policy on leases for not-for-profit organisations	The subject will be included in the council's funding review.
   7	From TBC Now 2009	Library Akozone homework centre at Wesley Intermediate School	No target date is currently provided.
   8	From TBC Now Oct-08	Volunteering Auckland Trust	No target date is currently provided.
   9	From TBC Now Nov-08	Lifewise Funding Request	No target date is currently provided.

   CARRIED

6. NOTICE OF MOTION APPOINTMENT OF A NEW CHILDREN'S ADVOCATE AND OLDER PERSONS' CHAMPION

   Councillor Casey moved:

   1. That Auckland City Council appoints (a) a children's advocate and (b) a champion for older people.

   A division was called for, voting on which was as follows:

   For the Motion:	Against the Motion:
   Cr Graeme Easte Cr Richard Northey Cr Denise Roche	Cr Paul Goldsmith Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills Deputy Mayor David Hay

   
   His Worship the Mayor was absent.

   The motion was declared LOST by 5 votes to 3.

   2. That Cr Richard Northey be appointed as children's advocate and Cr Leila Boyle be the champion for older people.

   A division was called for, voting on which was as follows:

   For the Motion:	Against the Motion:
   Cr Graeme Easte Cr Richard Northey Cr Denise Roche	Cr Paul Goldsmith Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills Deputy Mayor David Hay

   
   His Worship the Mayor was absent.

   The motion was declared LOST by 5 votes to 3.

   [Secretarial note: Parts (i) and (ii) were voted on separately].

   [Secretarial note: Deputy Mayor Hay requested that the matter be considered after officers report to the Committee in September or October].

   Item 8 was taken at this point.

7. AUCKLAND CITY LIBRARIES ASSET MANAGEMENT PLAN

   1. That the Community Services Committee receive the Auckland City Libraries Draft Asset Management Plan, noting that costs are higher than funding availability.
   2. That the Community Services Committee notes that officers will report to the Committee in September on potential cost reduction options.
   3. That the Community Services Committee:
      1. Requests officers to review the timing of growth projects in this period of lessening growth and recession.
      2. Requests officers to review the life cycle of assets.
      3. Supports the investigation of better care and display of the heritage collection, noting financial constraints.

   CARRIED

8. COMMUNITY FACILITIES DRAFT ASSET MANAGEMENT PLAN

   The Chairperson moved:

   1. That the Community Services Committee receive the Community Facilities Draft Asset Management Plan, noting that costs are higher than funding availability.
   2. That the Community Services Committee notes that officers will report to the Committee in September on potential cost reduction options.
   3. That the Community Services Committee:
      1. Requests officers to review the timing of growth projects in this period of lessening growth and recession.
      2. Confirms that the Wesley Youth Space project will proceed.
      3. Requests officers to review the Meadowbank Community Centre upgrade.
      4. Notes that the community facilities review is underway and that this is expected to lead to different and better methods of service delivery.

   Councillor Northey moved the following amendment:

   3. That the Community Services Committee:
      1. Requests officers to review the timing of growth projects in this period of lessening growth and recession.
      2. Confirms that the Wesley Youth Space project, Orakei Community Centre upgrade and the Riverside Community Centre upgrade will proceed.
      3. Requests officers to review the Meadowbank Community Centre upgrade.
      4. Notes that the community facilities review is underway and that this is expected to lead to different and better methods of service delivery.

   LOST

   The Chairperson put the following substantive motion:

   1. That the Community Services Committee receive the Community Facilities Draft Asset Management Plan, noting that costs are higher than funding availability.
   2. That the Community Services Committee notes that officers will report to the Committee in September on potential cost reduction options.
   3. That the Community Services Committee:
      1. Requests officers to review the timing of growth projects in this period of lessening growth and recession.
      2. Confirms that the Wesley Youth Space project will proceed.
      3. Requests officers to review the Meadowbank Community Centre upgrade.
      4. Notes that the community facilities review is underway and that this is expected to lead to different and better methods of service delivery.

   CARRIED

9. LIBRARIES DVD COLLECTION

   That the information on Auckland City Libraries DVD collection be noted.

   CARRIED

10. QUARTERLY REPORT: LIBRARIES

    That the quarterly report from the Group Manager - Libraries, dated 21 July 2008 be received and that library staff be congratulated for the service improvements, particularly in services to older people.

    CARRIED

11. QUARTERLY REPORT: COMMUNITY DEVELOPMENT

    That the report from the Manager, Business Development & Support, dated 24 July 2008 be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 11:27 am.