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MINUTES OF A MEETING OF THE
COMMUNITY SERVICES COMMITTEE

HELD ON WEDNESDAY, 3 SEPTEMBER 2008 AT 9:34AM

PRESENT: Councillors Paul Goldsmith [Chairperson]
    Noelene Raffills [Deputy Chairperson]
    Graeme Easte [from 9:50am, item 5]
    Greg Moyle, E.D.  
    Graeme Mulholland, JP  
    Richard Northey, ONZM  
    Denise Roche  
         
ALSO PRESENT: Councillors Leila Boyle [from 9:46am, item 4.1]
    Dr Cathy Casey [from 9:42am, item 4.1]

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Community Services Committee meeting held on Wednesday, 6 August 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. KIDS AT PLAY CHILDCARE: REQUEST FOR A RENT REDUCTION
    1. That Eamon Drumm and Ros Morris be thanked for their presentation regarding a rent reduction for the premises located at 6 Bellwood Ave, Mt Eden.
    2. That officers report on this matter in conjunction with the pending report on the Parnell Trust matter.

    CARRIED

  5. Top TAGGING ALONG RAIL LINES IN THE EDEN/ALBERT WARD

    1. That Christopher Dempsey, Chairperson of the Eden/Albert Community Board be thanked for his attendance.
    2. That the Committee notes that officers already regularly meet with ONTRACK and ARTA as part of the Regional Project on graffiti and that the Chairperson writes to ONTRACK noting progress and encouraging the ongoing removal of graffiti and tagging within the railway corridors, including planting.
    3. That officers report within their quarterly reports on progress on this matter, and make this report available to Community Boards.

    CARRIED

  6. Top REPORTS REQUESTED/PENDING

    That the Reports Requested/Pending list be amended to read as follows:

    Row Target Date Report Reason for amendment
    1 From Sept 08 now Oct 08 Manukau Cruising Club Rent Review Deferred pending further investigation.
    2 From Sept 08 now Oct 08 Youth Arts Music Programme in Glen Innes Awaiting further fact-finding

    CARRIED

  7. Top REPORT ON THE STRONG AND HEALTHY COMMUNITIES STRATEGY

    1. That the Community Services Committee notes the development of the Long-term council community plan 2009-2019 based on the organisation's seven strategies.
    2. That the Community Services Committee notes the further development and refinement of the Strong and Healthy Communities strategy, with particular respect to the strategy's benefit statement, priorities and measures, to demonstrate a strong connection between council's overall vision and the projects and initiatives council undertakes.
    3. That the feedback from the Community Services Committee be noted.

      Councillor Northey moved the following amendment by way of replacement:

    4. That the feedback from the Community Services Committee be noted including that consideration be given to adding the following key areas to evaluate on page 1:
      • Membership of community and voluntary organisations
      • Levels of graffiti, littering and rubbish dumping
      • Incidence of drunkenness; alcohol, drug and gambling related crime; and problem gambling
      • Library use
      • Submissions to Annual Plan and LTCCP
      • Number of voters at triennial election

    The motion was put by a show of hands and declared LOST by 4 votes to 3.

    The Chairperson put the following substantive motion:

    1. That the Community Services Committee notes the development of the Long-term council community plan 2009-2019 based on the organisation's seven strategies.
    2. That the Community Services Committee notes the further development and refinement of the Strong and Healthy Communities strategy, with particular respect to the strategy's benefit statement, priorities and measures, to demonstrate a strong connection between council's overall vision and the projects and initiatives council undertakes.
    3. That the feedback from the Community Services Committee be noted.

    CARRIED

  8. Top REPORT ON THE LIFESTYLE CHOICES STRATEGY

    1. That the Community Services Committee notes the development of the Long-term council community plan 2009-2019 based on the organisation's seven strategies.
    2. That the Community Services Committee notes the further development and refinement of the Lifestyle Choices strategy, with particular respect to the strategy's benefit statement, priorities and measures, to demonstrate a strong connection between council's overall vision and the projects and initiatives council undertakes.
    3. That the feedback from the Community Services Committee be noted.

    CARRIED

  9. Top COMMUNITY FACILITIES DRAFT ASSET MANAGEMENT PLAN

    A letter from the Chairman of the Eastern Bay Community Board, dated 29 August 2008, was tabled at the meeting.

    [ATTACHMENT 9A]

    1. That the Community Services Committee consider the following proposed cost reductions, noting the consequential effects:
      • Community centre growth projects - $1.2 million per year for 10 years, total $12 million, and
      • Community halls growth projects - $800,000 per year for 10 years, total $8 million.
    2. That the Community Services Committee notes costs for currently proposed capital projects including Meadowbank, Orakei and Pt Chevalier community centre upgrades be re-assessed as part of the community facilities strategy review.
    3. That the reduction of an estimated $20 million over the ten years suggested to bring the community facilities asset management plan within budgets be noted.
    4. That officers include these reductions in the asset management plan for discussion at the Annual Plan Direction Setting meeting in November 2008.
    5. That the letter from the Eastern Bays Community Board be received.

    Councillor Northey moved the following amendment by way of replacement of recommendation B:

    1. That only costs for the currently proposed capital projects of the Meadowbank, Orakei and Pt Chevalier community centre upgrades be reassessed as part of the community facilities strategy review.

    LOST

    The Chairperson put the following substantive motion:

    1. That the Community Services Committee consider the following proposed cost reductions, noting the consequential effects:
      • Community centre growth projects - $1.2 million per year for 10 years, total $12 million, and
      • Community halls growth projects - $800,000 per year for 10 years, total $8 million.
    2. That the Community Services Committee notes costs for currently proposed capital projects including Meadowbank, Orakei and Pt Chevalier community centre upgrades be re-assessed as part of the community facilities strategy review.
    3. That the reduction of an estimated $20 million over the ten years suggested to bring the community facilities asset management plan within budgets be noted.
    4. That officers include these reductions in the asset management plan for discussion at the Annual Plan Direction Setting meeting in November 2008.
    5. That the letter from the Eastern Bays Community Board be received.

    CARRIED

  10. Top LIBRARIES DRAFT ASSET MANAGEMENT PLAN - REVIEW

    A letter from the Chairman of the Waiheke Community Board regarding the Artworks and Library complex on Waiheke was tabled at the meeting.

    [ATTACHMENT 10B]

    1. That the Community Services Committee considers Libraries cost reduction proposals and notes the changes and consequential effect on service levels as follows:
      • lower growth prediction saving $9.9 m;
      • review of life-cycle renewals saving $2.06m;
      • slower digitisation of Heritage collections saving $1.04m; and
      • other capex deferrals;

      noting, however, the retention of the mobile library vehicle pending further information on the mobile library service and alternative cost reduction options to be reported to the October 2008 meeting of this Committee.

    2. That the Community Services Committee notes that further work is proceeding on finalising costs and timing of the Central library fire upgrade project to ensure Heritage collection safety and insurance needs are met.
    3. That the reduction of an estimated $13.35 million over the ten years suggested to bring the libraries asset management plan within budgets be noted.
    4. That officers include these reductions in the asset management plan for discussion at the Annual Plan Direction Setting meeting in November 2008.
    5. That the letters from the Chairpersons of the Eastern Bays and Waiheke Community Boards be received.

    Councillor Roche moved the following amendment by way of replacement of recommendation A:

    1. That the Community Services Committee considers Libraries cost reduction proposals and notes the changes and consequential effect on service levels as follows:
      • lower growth prediction saving $9.9 m;
      • review of life-cycle renewals saving $2.06m;
      • slower digitisation of Heritage collections saving $1.04m; and
      • other capex deferrals;

    noting, however, the retention of the mobile library vehicle.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Graeme Easte
    Cr Richard Northey
    Cr Denise Roche    		 Cr Paul Goldsmith
    Cr Greg Moyle
    Cr Graeme Mulholland
    Cr Noelene Raffills

    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The amendment was declared LOST by 4 votes to 3.

    Councillor Northey moved the following amendment by way of replacement:

    Amend bullet points two and four to read:

    • Review of life-cycle renewals by applying an 8% reduction in life-cycle costs saving$1.65m
    • Other capex deferrals, but not including any deferral of the Glen Innes or Blockhouse Bay redevelopments
    1. That an appropriate reduction over the next ten years to the libraries asset management plan be considered at the LTCCP Direction Setting meeting in October/November 2008.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Graeme Easte
    Cr Richard Northey
    Cr Denise Roche    		 Cr Paul Goldsmith
    Cr Greg Moyle
    Cr Graeme Mulholland
    Cr Noelene Raffills

    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The amendment was declared LOST by 4 votes to 3.

    The Chairman put the following substantive motion:

    1. That the Community Services Committee considers Libraries cost reduction proposals and notes the changes and consequential effect on service levels as follows:
      • lower growth prediction saving $9.9 m;
      • review of life-cycle renewals saving $2.06m;
      • slower digitisation of Heritage collections saving $1.04m; and
      • other capex deferrals;

      noting, however, the retention of the mobile library vehicle pending further information on the mobile library service and alternative cost reduction options to be reported to the October 2008 meeting of this Committee.

    2. That the Community Services Committee notes that further work is proceeding on finalising costs and timing of the Central library fire upgrade project to ensure Heritage collection safety and insurance needs are met.
    3. That the reduction of an estimated $13.35 million over the ten years suggested to bring the libraries asset management plan within budgets be noted.
    4. That officers include these reductions in the asset management plan for discussion at the Annual Plan Direction Setting meeting in November 2008.
    5. That the letters from the Chairpersons of the Eastern Bays and Waiheke Community Boards be received.

    CARRIED

  11. Top COMMUNITY GROUP ASSISTANCE FUND 2009

    1. That the opening date for the Community Group Assistance Fund be deferred until the outcome of the community assistance funding review is known, but no later than April 2009.
    2. That community groups be advised that due to the review of all council assistance funds to community groups taking place the opening date for the community group assistance fund 2009 has been deferred to no later than April 2009.

    CARRIED

  12. Top COMMUNITY AND SOCIAL POLICY WORK PROGRAMME 2008-2010

    1. That the Community Services Committee notes the community and social policy team's policy development and review work programme for 2008-2010.
    2. That the Community Services Committee amend the future community and social work programme as follows:
      • that no further social or community development policies, strategies, frameworks or charters be developed for communities of interest or housing;
      • that all existing policies, strategies, frameworks and charter continue as planned with the exception of a review of the Homelessness Plan to include greater intervention to address and reduce the level of homelessness; and
      • that council do not develop an Adult Entertainment Policy, noting that this will be the subject of a bylaw for approval by the City Development Committee.
    3. That the timing of the brothel and commercial sex premises bylaw review be specifically referred to the City Development Committee for consideration.

    Councillor Northey moved the following amendment by way of replacement:

    That the first bullet point in B be amended to read:

    • that no further social or community development policies, strategies, frameworks or charters be developed for communities of interest except for Pasifika participation and housing.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Graeme Easte
    Cr Richard Northey
    Cr Denise Roche    		 Cr Paul Goldsmith
    Cr Greg Moyle
    Cr Graeme Mulholland
    Cr Noelene Raffills

    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The amendment was declared LOST by 4 votes to 3.

    The Chairperson put the following substantive motion:

    1. That the Community Services Committee notes the community and social policy team's policy development and review work programme for 2008-2010.
    2. That the Community Services Committee amend the future community and social work programme as follows:
      • that no further social or community development policies, strategies, frameworks or charters be developed for communities of interest or housing;
      • that all existing policies, strategies, frameworks and charter continue as planned with the exception of a review of the Homelessness Plan to include greater intervention to address and reduce the level of homelessness; and
      • that council do not develop an Adult Entertainment Policy, noting that this will be the subject of a bylaw for approval by the City Development Committee.
    3. That the timing of the brothel and commercial sex premises bylaw review be specifically referred to the City Development Committee for consideration.

    CARRIED

  13. Top LOAN APPLICATION FOR BAY ROSKILL SPORTS CLUB

    1. That the Community Services Committee notes the resolutions of the Avondale Community Board, dated 26 August 2008.
    2. That the Community Services Committee approves the grant of an Auckland City Council community loan for Bay Roskill Sports Club Inc. to refinance an existing debt that was used for the commencement of the clubs facility development and which will support the sustainability of the club, on the following terms:
      1. Amount of up to a maximum of $48,000
      2. Interest rate of 4.5% per annum (on the reducing balance). Noting that the actual subsidy to the Bay Roskill Sports Club is $22,000 based on market related interest rate of 7.5%.
      3. Term of ten years

    All other terms and conditions are to be in accordance with the Community Loan Policy - 2005.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 11:28 am.
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