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MINUTES OF A MEETING OF THE COMMUNITY SERVICES COMMITTEE

HELD ON WEDNESDAY, 1 OCTOBER 2008 AT 9:33am

PRESENT: Councillors Paul Goldsmith [Chairperson]
    Noelene Raffills [Deputy Chairperson]
    Graeme Easte [from 9.35am, item 5]
    Graeme Mulholland, JP  
    Richard Northey, ONZM  
    Denise Roche  
ALSO PRESENT: Councillors Aaron Bhatnagar [from 10.47am, item 10]
    Leila Boyle  
    Dr Cathy Casey  

  1. Top APOLOGIES

    That the apology from Councillor Moyle for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Community Services Committee meeting held on Wednesday, 3 September 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    There were no requests to speak in public forum.

  5. Top PETITIONS

    5.1. PETITION REGARDING THE MOBILE LIBRARY SERVICE

    Catherine Farmer, Avondale Community Board member, was in attendance to present a petition to the Committee containing 288 signatures in support of retaining the mobile library service. A letter from Doreen Manley, Chairperson/Secretary from Metlifecare Powley Village Residents' Committee, was also tabled.

    [ATTACHMENT 5.1]

    1. That Catherine Farmer, Avondale Community Board member, be thanked for her attendance, and that the petition containing 288 signatures in support of retaining the mobile library service be received.
    2. That the letter from Doreen Manley, Chairperson/Secretary of Metlifecare Powley Village Residents' Committee, dated 30 September 2008, be received.
    3. That the petition and letter be considered along with consideration of Item 8 on this agenda.

    CARRIED

    The Chairperson moved:

    That Item 8 be taken at this point.

    CARRIED

  6. Top RESOLUTIONS FROM THE WESTERN BAYS COMMUNITY BOARD - COMMUNITY FACILITIES DRAFT ASSET MANAGEMENT PLAN

    Bruce Kilmister, Chairperson, Western Bays Community Board, was in attendance to speak to this item.

    1. That the resolutions of the Western Bays Community Board, dated 17 September 2008, be received.
    2. That Bruce Kilmister, Chairperson, Western Bays Community Board, be thanked for his attendance.

    CARRIED

  7. Top REPORTS REQUESTED/PENDING

    That the Reports Requested/Pending report of the Democracy Advisor, dated 24 September 2008, be amended as follows:

    Row Target Date Report Reason for amendment
    1 From Oct 08 now Dec 08 Manukau Cruising Club Rent Review Deferred pending further investigation.
    2 From Oct 08 now Dec 08 Youth Arts Music Programme in Glen Innes Awaiting further fact-finding.
    3 From Oct 08 now Dec 08 Wesley Youth Space Project Update Awaiting further fact-finding.
    4 From Oct 08 now Nov 08 Affordable Housing Awaiting response from stakeholders.
    5 From Oct 08 now Nov 08 Volunteering Auckland Trust Awaiting response from stakeholders.
    6 From Nov 08 now Dec 08 Homeless Action Plan Update Deferred pending further investigation.
    10 From TBA now Dec 08 Kids At Play Childcare: Request for a Rent Reduction Target date provided.

    CARRIED

  8. Top MOBILE LIBRARY SERVICE

    That the Community Services Committee recommends to the 18 November 2008 Annual Plan Direction Setting meeting:

    • that the mobile library service continues, and that the provision for $60,000 capital expenditure in 2016/2017 be made to undertake reconditioning and refurbishment of the vehicle; and
    • that in the meantime, officers investigate alternative service options to reach the people currently using and new users of the mobile library.

    Councillor Northey moved the following amendment by way of replacement:

    • that in the meantime, officers investigate alternative service options to reach the people currently using the mobile library and new users, including considering purchasing a new vehicle in 2011-2012.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Graeme Easte

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Paul Goldsmith

    Cr Graeme Mulholland

    Cr Noelene Raffills


    Cr Greg Moyle, His Worship the Mayor and Deputy Mayor David Hay were absent.

    Voting in the division was TIED with 3 votes for and against. The Chairperson exercised his casting vote against the amendment. The amendment was declared LOST by 4 votes to 3.

    The Chairperson put the substantive motion:

    That the Community Services Committee recommends to the 18 November 2008 Annual Plan Direction Setting meeting:

    • that the mobile library service continues, and that the provision for $60,000 capital expenditure in 2016/2017 be made to undertake reconditioning and refurbishment of the vehicle; and
    • that in the meantime, officers investigate alternative service options to reach the people currently using and new users of the mobile library.

    CARRIED

  9. Top COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE

    1.  That the Community Services Committee notes that a Community Facilities and Libraries Plan will be developed, and that the Group Manager, Arts Community and Recreation Policy will report back to the Committee in early 2009 with an update on the project.
    2. That the report of the Senior Policy Analyst, dated 25 September 2008, be forwarded to all community boards for their information and feedback.
    3. That the Community Services Committee notes that disposal of existing assets would only be considered if a better local option, such as extension to a local library, was practicable and likely to deliver better results to local communities.
    4. That further reports provide more information on community offices such as those in the Onehunga Community Centre, in Mt Roskill near the Fickling Centre, Artworks, CAB offices, and the potential use of 254 Ponsonby Road and other appropriate Council owned properties.

    Councillor Northey moved the following amendment by way of replacement:

    1. That no divestments of community facilities be agreed to except where a better replacement facility in the same location were to be provided.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Graeme Easte

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Paul Goldsmith

    Cr Graeme Mulholland

    Cr Noelene Raffills


    Cr Greg Moyle, His Worship the Mayor and Deputy Mayor David Hay were absent.

    Voting in the division was TIED with 3 votes for and against. The Chairperson exercised his casting vote against the amendment. The amendment was declared LOST by 4 votes to 3.

    The Chairperson put the substantive motion:

    1. That the Community Services Committee notes that a Community Facilities and Libraries Plan will be developed, and that the Group Manager, Arts Community and Recreation Policy will report back to the Committee in early 2009 with an update on the project.
    2. That the report of the Senior Policy Analyst, dated 25 September 2008, be forwarded to all community boards for their information and feedback.
    3. That the Community Services Committee notes that disposal of existing assets would only be considered if a better local option, such as extension to a local library, was practicable and likely to deliver better results to local communities.
    4. That further reports provide more information on community offices, such as those in the Onehunga Community Centre, in Mt Roskill near the Fickling Centre, Artworks, CAB offices, and the potential use of 254 Ponsonby Road and other appropriate Council owned properties.

    CARRIED

  10. Top COMMUNITY ASSISTANCE FUNDING REVIEW UPDATE

    1. That the report of the Policy Analyst and the Senior Policy Analyst, dated 25 September 2008, be forwarded to community boards for their comment for inclusion in the final report.
    2. That the Community Services Committee notes that officers will report back with a draft Community Group Assistance Policy in December 2008 for endorsement.
    3. That the Community Services Committee provides feedback on the recommendations outlined in the report as follows:
      • that officers be requested to provide information regarding the administrative costs of the community assistance funds programme prior to the 18 November 2008 Annual Plan Direction Setting meeting; and
      • that the Committee asks staff to consider how greater authority can be given to community boards in community assistance funding decision-making in order to reduce administrative costs and to benefit from their local knowledge, and report back to a working party consisting of community board chairs, Councillors Easte, Raffills, and the Chairperson, Community Services Committee before reporting back to the Community Services Committee.
    4. That the Community Services Committee notes the feedback from Councillor Northey as follows:
      • that no minimum level of grants be set;
      • that decisions on the citywide accommodation fund should be made by this committee to ensure coordination with the citywide grant fund;
      • that the reinstatement of separate key categories of grants not be accepted; and
      • that the Committee agree that recommended funding be presented to councillors for feedback before the final decisions are made by the committee.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 10:55 am.
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