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MINUTES OF A MEETING OF THE COMMUNITY SERVICES COMMITTEE

HELD ON WEDNESDAY, 5 NOVEMBER 2008 AT 9:36AM

PRESENT: Councillors Paul Goldsmith [Chairperson]
    Graeme Easte  
  Deputy Mayor David Hay, JP  
    Greg Moyle, E.D.  
    Graeme Mulholland, JP  
    Richard Northey, ONZM  
    Denise Roche  
ALSO PRESENT: Councillor Dr Cathy Casey  

  1. Top APOLOGIES

    That apology from Councillor Raffills for non-attendance due to council business be received.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Community Services Committee meeting held on Wednesday, 1 October 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. COLIN WILSON, TROY CHURTON AND PHILLIPPA PITCHER, PARNELL TRUST - GLADSTONE PARK EARLY CHILDHOOD CENTRE RENTAL REDUCTION REQUEST

    Colin Wilson, Troy Churton and Phillippa Pitcher, representing the Parnell Trust, were in attendance to address the Committee regarding a reduction in the market rental for Gladstone Park Early Childhood Centre, Balfour Road, Parnell. A report relating to this issue was considered by the Committee under item 6 on this agenda.

    That Colin Wilson, Troy Churton and Phillippa Pitcher, representing Parnell Trust, be thanked for their presentation to the Community Services Committee regarding a reduction in the market rental for Gladstone Park Early Childhood Centre, Balfour Road, Parnell.

    CARRIED

  5. Top REPORTS REQUESTED/PENDING

    That the Reports Requested/Pending report of the Democracy Advisor, dated 28 October 2008, be amended as follows:

    Row Target Date Report Reason for amendment
    3 From Nov 08 now Dec 08 Administrative Costs of the Community Assistance Funds Programme Awaiting further fact-finding.
    4 From Nov 08 now Dec 08 Lifewise Funding Request Awaiting further fact-finding.

    CARRIED

  6. Top GLADSTONE PARK EARLY CHILDHOOD CENTRE AND KIDS AT PLAY CHILDCARE CENTRE - RENTAL REDUCTION REQUESTS

    The Chairperson moved the following:

    1.  That the Community Services Committee notes that the Gladstone Park Early Childhood Centre, Balfour Road, Parnell, operates on a commercial basis and as such does not qualify for a community lease.
    2. That the Community Services Committee approves the market related adjustment and rental of $89,700 plus GST until the next rental review for the Gladstone Park Early Childhood Centre, Balfour Road, Parnell.
    3. That the Community Services Committee approves the market related adjustment and rental of $34,444 plus GST until the next rental review for Kids at Play Childcare Centre, Bellwood Avenue, Mt Eden.
    4. That officers report back to the March 2009 meeting of the Community Services Committee with a proposal and timetables to address the anomalies which exist with regard to rental arrangements for childcare centres.

    Cr Easte moved the following amendment by way of replacement:

    1. That the Community Services Committee approves a community lease at $500 per annum in recognition of its not-for-profit status and its strategic partnership status for the Gladstone Park Early childhood centre, Balfour Road, Parnell.

    LOST

    Cr Northey moved the following amendment by way of replacement:

    1. That the Community Services Committee approves a community lease of $500 per annum in recognition of its not-for-profit status for the Kids at Play Childcare Centre, Bellwood Avenue Mt Eden and suggest that they make the formal application for a community lease".

    LOST

    Councillor Roche moved the following amendment by way of replacement:

    That the current rent for both Gladstone Park Early Childhood Centre, Balfour Road, Parnell, and Kids at Play Childcare Centre, Bellwood Avenue, Mt Eden, remain as is until the anomalies are addressed.

    LOST

    The Chairperson put the substantive motion:

    1. That the Community Services Committee notes that the Gladstone Park Early Childhood Centre, Balfour Road, Parnell, operates on a commercial basis and as such does not qualify for a community lease.
    2. That the Community Services Committee approves the market related adjustment and rental of $89,700 plus GST until the next rental review for the Gladstone Park Early Childhood Centre, Balfour Road, Parnell.
    3. That the Community Services Committee approves the market related adjustment and rental of $34,444 plus GST until the next rental review for Kids at Play Childcare Centre, Bellwood Avenue, Mt Eden.
    4. That officers report back to the March 2009 meeting of the Community Services Committee with a proposal and timetables to address the anomalies which exist with regard to rental arrangements for childcare centres.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Paul Goldsmith

    Cr Greg Moyle

    Cr Graeme Mulholland

    Deputy Mayor David Hay

    		 Cr Graeme Easte

    Cr Richard Northey

    Cr Denise Roche

    Cr Noelene Raffills and His Worship the Mayor were absent.

    The motion was declared CARRIED by 4 votes to 3.

  7. Top AFFORDABLE HOUSING UPDATE

    Councillor Casey tabled a copy of the Auckland Regional Affordable Housing Strategy, dated March 2003, and an article from the 16 September 2008 edition of Cityscene entitled "Council partnership to help Aucklanders buy homes".

    [ATTACHMENTS 7A and 7B]

    The Chairperson moved the following:

    1. That the affordable housing update report be noted, which provides information on the:
      1. Affordable Housing: Enabling Territorial Authorities Act;
      2. the Queenstown Lakes district plan change; and
      3. the assisted home ownership programme, including the findings of the Office of the Auditor General relating to the December 2008 Council decision on the programme.
    2. That the Community Services Committee notes the decision of the Office of the Auditor General (OAG) that council has acted in accordance with the decision-making requirements of the Local Government Act (LGA) and that, in alignment with council's significance policy, was not required to consult separately on the decision.

    Councillor Roche moved the following amendment by way of replacement:

    1.  That the Community Services Committee supports in principle the development of an Auckland City Council Affordable Housing Policy as suggested by the Office of the Auditor General and in response to the growing and critical need for affordable housing in Auckland City, and requests officers report on a draft affordable housing policy that will encourage and enable the provision of affordable housing in Auckland city, including components similar to relevant parts of Queenstown Lakes district Council's District Plan provisions.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Graeme Easte

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Paul Goldsmith

    Cr Greg Moyle

    Cr Graeme Mulholland

    Deputy Mayor David Hay


    Cr Noelene Raffills and His Worship the Mayor were absent.

    The amendment was declared LOST by 4 votes to 3.

    Councillor Northey moved the following amendment by way of replacement:

    1. That officers report to the Finance and Strategy Committee on the report of the Office of the Auditor General (OAG) and the options for responding to the suggestions, comments and issues about strengthening council's decision-making and consultation processes raised in the OAG report, particularly that council:
      1. consults with and considers the views of those most affected in the community prior to decisions being made;
      2. provides a summary of information of any community views or preferences already known, in the agenda report paper prior to the decision being made;
      3. develops strategic policies in key areas to judge specific decisions and the degree of their significance;
      4. expresses in the agenda paper any election based views and preferences;
      5. provides a range of options for council decisions including the option of status quo eg. continuing with earlier policies and decisions; and
      6. provides clear communication on the reasons for the decision.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Graeme Easte

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Paul Goldsmith

    Cr Greg Moyle

    Cr Graeme Mulholland

    Deputy Mayor David Hay


    Cr Noelene Raffills and His Worship the Mayor were absent.

    The amendment was declared LOST by 4 votes to 3.

    The Chairperson put the substantive motion:

    1. That the affordable housing update report be noted, which provides information on the:
      1. Affordable Housing: Enabling Territorial Authorities Act;
      2. the Queenstown Lakes district plan change; and
      3. the assisted home ownership programme, including the findings of the Office of the Auditor General relating to the December 2008 Council decision on the programme
    2. That the Community Services Committee notes the decision of the Office of the Auditor General (OAG) that council has acted in accordance with the decision-making requirements of the Local Government Act (LGA) and that, in alignment with council's significance policy, was not required to consult separately on the decision.

    CARRIED

  8. Top YOUTH COUNCIL ASSESSMENT

    The Chairperson moved the following:

    That this item be deferred to the December 2008 meeting of the Community Services Committee.

    Councillor Northey moved the following amendments by way of replacement:

    1.  That the Community Services Committee acknowledges the work already undertaken by the current Auckland City Youth Council.
    2. That the report of the Programme Adviser - Youth, dated 18 October 2008, and these recommendations be forwarded to the Auckland City Youth Council and to all community boards for their feedback, and that their responses be forwarded to the March 2009 meeting of the Community Services Committee.
    3. That the Community Services Committee believes that:
      1. the Youth Council remain a sub-committee of Auckland City Council to retain the importance of its views and recommendations;
      2. the Youth Council retain its current aims until the Youth Council itself decides to change them; and
      3. the Youth Council include secondary school, tertiary institution and community group representatives.

    LOST

    The Chairperson put the following substantive motion:

    That this item be deferred to the December 2008 meeting of the Community Services Committee.

    CARRIED

  9. Top COMMUNITY SERVICES COMMITTEE DELEGATIONS

    The Chairperson moved the following:

    A. That the Community Services Committee endorses the Community Services Committee delegations set out below for reporting to the Finance and Strategy Committee and then full Council:

    Function Description Delegate
    Committee Scope

    [The source for the statement of scope and key committee activities and accountabilities is Resolution 9vi from the 28th February 2008 Council meeting]

    		 Statement of Scope: Power to lead and develop policy, strategy and monitoring of council's planning for community development, community safety and social policy, meeting the demands of growth and social change and responding appropriately to social conditions. Community Services Committee
    Committee Scope Purpose: Power to: set policy and strategy; undertake statutory powers; monitor performance; link to annual planning and input into LTCCP; Asset Management - policy, monitoring. Community Services Committee
    Committee Scope Principle outcomes: Power to determine policy for council involvement and/or advocacy on social issues, community development and community safety. Community Services Committee
    Key committee Activity/ Accountability Social policy: Power to determine policy for council involvement and/or advocacy on social issues. Community Services Committee
    Key committee Activity/ Accountability Libraries: Power to determine policy and planning for the provision of libraries including but not limited to: facilities; services; and increases in provision to meet the demands of growth and social change. Community Services Committee
    Key committee Activity/ Accountability Community development: Power to determine policy and planning for community services including: facilities; community group assistance; and meeting the demands of growth and social change. Community Services Committee
    Key committee Activity/ Accountability Community Leases: Power to determine policy for and approval of new leases / rent levels for community groups use of council facilities. Community Services Committee
    Key committee Activity/ Accountability Community Safety: Power to determine policy and planning for the improvement of community safety on issues such as but not limited to graffiti and crime prevention, which are provided directly and through partnerships and grants. Community Services Committee
    Key committee Activity/ Accountability Financial/Development Contributions: Power to recommend a prioritised list of projects for inclusion in the LTCCP/Annual Plan. Community Services Committee
    Strategy
    [Source: 04-07 Community Development & Equity Committee]    		 Power to recommend policies and strategies to the council for matters within the committee's field of activities. Community Services Committee
    General
    [Source: 04-07 Community Development & Equity Committee]    		 Power to exercise the council's powers and functions relating to community services, libraries and community facilities. Community Services Committee
    General
    [Source: 04-07 Community Development & Equity Committee]    		 Power to monitor social policy trends in Auckland and their impact on community well-being. Community Services Committee
    General
    [Source: 04-07 Community Development & Equity Committee]    		 Power to approve projects and services, partnerships and joint ventures within budget and in their field of activity. Community Services Committee
    Financial
    [Source: Revised Financial Delegations]    		 Power to commit the council to financial transactions (or projects consisting of multiple transactions) relating to goods, services, interests in real estate, grants, guarantees, indemnities and the disposal of assets up to $10,000,000 (in total for capital expenditure matters, and in any one financial year for operational expenditure matters). This includes authority to vary or terminate such transactions. This authorisation is conditional on: expenditure being budgeted for; compliance with the procedures identified in any relevant financial authority manual in relation to each transaction; and, with regard to the purchase and disposal of assets, the transaction being in accordance with the long-term council community plan. Community Services Committee
    Community leases
    [Source: 04-07 Community Development & Equity Committee]    		 Power to make decisions on requests for rent reductions from community organisations, other than for commercial reasons. Community Services Committee
    Community leases
    [Source: 04-07 Community Development & Equity Committee]    		 Power to approve new leases of community venues (other than community facilities on parks and reserves land), according to community group assistance policy. Community Services Committee
    Partnerships
    [Source: 04-07 Partnerships Committee]    		 Power to develop and enhance appropriate relationships with different sections of the community, including but not limited to migrant groups; elderly, service and social organisations; churches; ethnic communities and people with disabilities; as well as other voluntary and official groups. Community Services Committee
    Public Safety
    [Source: 04-07 Public Safety and Community Order Committee]    		 Power to promote the council's interests in matters within the committee's field of activity. This includes but is not limited to recommending policy in the following areas: public safety, including crime reduction; safer communities; graffiti; liquor; gambling; drugs; and policing. Community Services Committee
    Public Safety
    [Source: 04-07 Public Safety and Community Order Committee]    		 Power to work with key stakeholders including but not limited to the New Zealand Police to reduce crime in Auckland. Community Services Committee
    Public Safety
    [Source: 04-07 Public Safety and Community Order Committee]    		 Power to recommend to Council priorities for community safety and crime reduction that can be implemented through the Council or the Safer Auckland City Programme. Community Services Committee

    Public Safety
    [Source: 04-07 Public Safety and Community Order Committee]

    		 Power to coordinate and promote a policy that gives an effective response to graffiti in Auckland. Community Services Committee

     

    Act

    		 Section Description Delegate
    Gambling Act 2003 99 Power to determine what information must accompany an application for territorial authority consent for a class 4 venue. Community Services Committee
    Gambling Act 2003 100 Power to receive and process consent applications pursuant to the council's class 4 venue policy. Community Services Committee
    Gambling Act 2003 101, 102 Obligation to make a gambling class 4 venue policy and review it triennially. Community Services Committee
    Gambling Act 2003 All Power to exercise all territorial authority powers and duties contained in the Gambling Act 2003 and any regulations, rules or bylaws made under that Act that are not otherwise specifically delegated to the Community Services Committee. Community Services Committee

     

    1. That the Community Services Committee appoints the Chairperson, Deputy Chairperson and Councillor Easte the power to consider and approve any further amendments, made by the Committee or by the Delegations Working Party, to the delegations for the Community Services Committee.

    Councillor Northey moved the following amendments by way of replacement. Voting on the items was taken in parts:

    1. That the following amendments be made to the draft delegations for the Community Services Committee:
      1. that "Principle outcomes" be changed to "Principal outcomes"

    CARRIED

    1. add "community programme" to "community development"

    CARRIED

    1. include religious organisations, community service groups, and gay, lesbian and transgender groups under the Partnership heading.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Graeme Easte

    Cr Richard Northey

    Cr Denise Roche

    		 Cr Paul Goldsmith

    Cr Greg Moyle

    Cr Graeme Mulholland

    Deputy Mayor David Hay


    Cr Noelene Raffills and His Worship the Mayor were absent.

    The amendments were declared LOST by 4 votes to 3.

    1. That the issue of retaining the current delegation of $1 million rather than the proposed $10 million under the Financial heading be referred to the Finance and Strategy Committee for consideration.

    CARRIED

    The Chairperson put the substantive motion:

    1. That the Community Services Committee endorses the Community Services Committee delegations set out below for reporting to the Finance and Strategy Committee and then full Council:
    Function Description Delegate
    Committee Scope
    [The source for the statement of scope and key committee activities and accountabilities is Resolution 9vi from the 28th February 2008 Council meeting]    		 Statement of Scope: Power to lead and develop policy, strategy and monitoring of council's planning for community development, community safety and social policy, meeting the demands of growth and social change and responding appropriately to social conditions. Community Services Committee
    Committee Scope Purpose: Power to: set policy and strategy; undertake statutory powers; monitor performance; link to annual planning and input into LTCCP; Asset Management - policy, monitoring. Community Services Committee

    Committee Scope

    		 Principle outcomes: Power to determine policy for council involvement and/or advocacy on social issues, community development and community safety. Community Services Committee
    Key committee Activity/ Accountability Social policy: Power to determine policy for council involvement and/or advocacy on social issues. Community Services Committee
    Key committee Activity/ Accountability Libraries: Power to determine policy and planning for the provision of libraries including but not limited to: facilities; services; and increases in provision to meet the demands of growth and social change. Community Services Committee
    Key committee Activity/ Accountability Community development: Power to determine policy and planning for community services including: facilities; community group assistance; and meeting the demands of growth and social change. Community Services Committee
    Key committee Activity/ Accountability Community Leases: Power to determine policy for and approval of new leases / rent levels for community groups use of council facilities. Community Services Committee
    Key committee Activity/ Accountability Community Safety: Power to determine policy and planning for the improvement of community safety on issues such as but not limited to graffiti and crime prevention, which are provided directly and through partnerships and grants. Community Services Committee
    Key committee Activity/ Accountability Financial/Development Contributions: Power to recommend a prioritised list of projects for inclusion in the LTCCP/Annual Plan. Community Services Committee
    Strategy
    [Source: 04-07 Community Development & Equity Committee]    		 Power to recommend policies and strategies to the council for matters within the committee's field of activities. Community Services Committee
    General
    [Source: 04-07 Community Development & Equity Committee]    		 Power to exercise the council's powers and functions relating to community services, libraries and community facilities. Community Services Committee
    General
    [Source: 04-07 Community Development & Equity Committee]    		 Power to monitor social policy trends in Auckland and their impact on community well-being. Community Services Committee
    General
    [Source: 04-07 Community Development & Equity Committee]    		 Power to approve projects and services, partnerships and joint ventures within budget and in their field of activity. Community Services Committee
    Financial
    [Source: Revised Financial Delegations]    		 Power to commit the council to financial transactions (or projects consisting of multiple transactions) relating to goods, services, interests in real estate, grants, guarantees, indemnities and the disposal of assets up to $10,000,000 (in total for capital expenditure matters, and in any one financial year for operational expenditure matters). This includes authority to vary or terminate such transactions. This authorisation is conditional on: expenditure being budgeted for; compliance with the procedures identified in any relevant financial authority manual in relation to each transaction; and, with regard to the purchase and disposal of assets, the transaction being in accordance with the long-term council community plan. Community Services Committee
    Community leases
    [Source: 04-07 Community Development & Equity Committee]    		 Power to make decisions on requests for rent reductions from community organisations, other than for commercial reasons. Community Services Committee
    Community leases
    [Source: 04-07 Community Development & Equity Committee]    		 Power to approve new leases of community venues (other than community facilities on parks and reserves land), according to community group assistance policy. Community Services Committee
    Partnerships
    [Source: 04-07 Partnerships Committee]    		 Power to develop and enhance appropriate relationships with different sections of the community, including but not limited to migrant groups; elderly, service and social organisations; churches; ethnic communities and people with disabilities; as well as other voluntary and official groups. Community Services Committee
    Public Safety
    [Source: 04-07 Public Safety and Community Order Committee]    		 Power to promote the council's interests in matters within the committee's field of activity. This includes but is not limited to recommending policy in the following areas: public safety, including crime reduction; safer communities; graffiti; liquor; gambling; drugs; and policing. Community Services Committee
    Public Safety
    [Source: 04-07 Public Safety and Community Order Committee]    		 Power to work with key stakeholders including but not limited to the New Zealand Police to reduce crime in Auckland. Community Services Committee
    Public Safety
    [Source: 04-07 Public Safety and Community Order Committee]    		 Power to recommend to Council priorities for community safety and crime reduction that can be implemented through the Council or the Safer Auckland City Programme. Community Services Committee

    Public Safety
    [Source: 04-07 Public Safety and Community Order Committee]

    		 Power to coordinate and promote a policy that gives an effective response to graffiti in Auckland. Community Services Committee

     

    Act

    		 Section Description Delegate
    Gambling Act 2003 99 Power to determine what information must accompany an application for territorial authority consent for a class 4 venue. Community Services Committee
    Gambling Act 2003 100 Power to receive and process consent applications pursuant to the council's class 4 venue policy. Community Services Committee
    Gambling Act 2003 101, 102 Obligation to make a gambling class 4 venue policy and review it triennially. Community Services Committee
    Gambling Act 2003 All Power to exercise all territorial authority powers and duties contained in the Gambling Act 2003 and any regulations, rules or bylaws made under that Act that are not otherwise specifically delegated to the Community Services Committee. Community Services Committee
    1. That the Community Services Committee appoints the Chairperson, Deputy Chairperson and Councillor Easte the power to consider and approve any further amendments, made by the Committee or by the Delegations Working Party, to the delegations for the Community Services Committee.
    2. That the following amendments be made to the draft delegations for the Community Services Committee:
      1. that "Principle outcomes" be changed to "Principal outcomes"; and
      2. add "community programme" to "community development".
    3. That the issue of retaining the current delegation of $1 million rather than the proposed $10 million under the Financial heading be referred to the Finance and Strategy Committee for consideration.

    CARRIED

  10. Top VOLUNTEERING IN AUCKLAND CITY

    The Chairperson moved the following:

    That the Community Services Committee acknowledges the various established volunteering initiatives across the organisation including Auckland Zoo, Auckland Art Gallery, Parks programmes, Community services programmes and events and festivals, and acknowledges that an additional role of an organisational volunteering co-ordinator is not required.

    Councillor Roche moved the following amendment by way of replacement:

    That the Community Services Committee acknowledges the various established volunteering initiatives across the organisation including Auckland Zoo, Auckland Art Gallery, Parks programmes, Community services programmes and events and festivals, and approves an additional staff role of an organisational volunteering coordinator, to co-ordinate and develop the work the 4,500 volunteers contributing 45,000 hours towards council's community outcomes.

    LOST

    The Chairperson put the substantive motion:

    That the Community Services Committee acknowledges the various established volunteering initiatives across the organisation including Auckland Zoo, Auckland Art Gallery, Parks programmes, Community services programmes and events and festivals, and acknowledges that an additional role of an organisational volunteering co-ordinator is not required.

    CARRIED

  11. Top AUCKLAND CITY ALCOHOL STRATEGY REVIEW - SCOPE

    The Chairperson moved the following:

    1. That the Community Services Committee notes that the report of the Group Manager, Arts, Community and Recreation Policy, dated 16 October 2008, will guide the review of council's liquor framework, including an environmental scan, consultation and research, ensuring council has a robustly constructed liquor framework to guide its decision-making.
    2. That the Community Services Committee notes an update of the Auckland City alcohol strategy review will be reported back to the Committee in May 2009.

    Councillor Northey moved the following amendment by way of replacement:

    1. That the Community Services Committee notes that the report of the Group Manager, Arts, Community and Recreation Policy, dated 16 October 2008, will guide the review of council's liquor framework, including an environmental scan, consultation and research, ensuring council has a robustly constructed liquor framework to guide its decision-making to achieve effective reduction of alcohol-related harm, giving particular consideration to:
      1. appropriate operating hours;
      2. alcohol accords;
      3. developing opportunities for enabling and considering local objections to new and renewed licenses;
      4. the appropriate role and extent of alcohol bans;
      5. control of advertising on signage, billboards and flags;
      6. increased resourcing of and monitoring by the District Licensing Agency; and
      7. seeking measures to control the location of taverns, licensed clubs and off-licenses;
        noting that the cost of developing this policy is approximately $50,000 plus staff time.

    The Chairperson incorporated Councillor Northey's amendment and put the substantive motion:

    1. That the Community Services Committee notes that the report of the Group Manager, Arts, Community and Recreation Policy, dated 16 October 2008, will guide the review of council's liquor framework, including an environmental scan, consultation and research, ensuring council has a robustly constructed liquor framework to guide its decision-making to achieve effective reduction of alcohol-related harm, giving particular consideration to:
      1. appropriate operating hours;
      2. alcohol accords;
      3. developing opportunities for enabling and considering local objections to new and renewed licenses;
      4. the appropriate role and extent of alcohol bans;
      5. control of advertising on signage, billboards and flags;
      6. increased resourcing of and monitoring by the District Licensing Agency; and
      7. seeking measures to control the location of taverns, licensed clubs and off-licenses;
        noting that the cost of developing this policy is approximately $50,000 plus staff time.
    2. That the Community Services Committee notes an update of the Auckland City alcohol strategy review will be reported back to the Committee in May 2009.

    CARRIED

  12. Top GAMBLING VENUE POLICY REVIEW - SCOPE

    Secretarial note:  Councillor Northey declared a conflict of interest and neither spoke nor voted on this item.

    The Chairperson moved the following:

    1. That the Community Services Committee notes that the report of the Group Manager, Arts Community and Recreation Policy, dated 23 October 2008, will guide the review of council's gambling venue policy, including an environmental scan, consultation and research, ensuring council has a robust and updated policy that provides clear processes for administration.
    2. That the Community Services Committee notes that the Group Manager, Arts, Community and Recreation Policy will report back in April 2009 with an update on the review.
    3. That the Chairperson, Councillor Mulholland and Councillor Roche be delegated to sign off on scoping costs of the Gambling Venue Policy Review.

    Councillor Roche moved the following amendment by way of addition:

    1. That the Community Services Committee records its support in principle for the continuation of Council's current sinking lid gambling venue policy, and ask that the consultation research and report writing be limited in its resourcing and scope not to include community organisations receiving pokie grants and to confirm whether the sinking lid policy continues to be appropriate.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Graeme Easte

    Cr Denise Roche

    		 Cr Paul Goldsmith

    Cr Greg Moyle

    Cr Graeme Mulholland

    Deputy Mayor David Hay


    Cr Richard Northey abstained from voting.

    Cr Noelene Raffills and His Worship the Mayor were absent.

    The amendment was declared LOST by 4 votes to 2, with 1 abstention.

    The Chairperson put the substantive motion:

    1. That the Community Services Committee notes that the report of the Group Manager, Arts Community and Recreation Policy, dated 23 October 2008, will guide the review of council's gambling venue policy, including an environmental scan, consultation and research, ensuring council has a robust and updated policy that provides clear processes for administration.
    2. That the Community Services Committee notes that the Group Manager, Arts, Community and Recreation Policy will report back in April 2009 with an update on the review.
    3. That the Chairperson, Councillor Mulholland and Councillor Roche be delegated to sign off on scoping costs of the Gambling Venue Policy Review.

    CARRIED

  13. Top COMMUNITY SERVICES PLAN FOR DELIVERING STRONG AND HEALTHY COMMUNITIES STRATEGY

    That this item be deferred to the December 2008 meeting of the Community Services Committee.

    CARRIED

  14. Top SERVICE PROFILES FOR LTCCP

    Additional information regarding the Deliver community programmes (Deliver community development programmes) service provided by the Arts, Community and Recreation division was tabled.

    [ATTACHMENT 14A]

    That the service profiles for Libraries and Community Services, and the additional information regarding the Deliver community programmes (Deliver community development programmes) service provided by the Arts, Community and Recreation division, be received.

    CARRIED

  15. Top COMMUNITY SERVICES PROGRAMMES OF WORK 2008 - 2009

    That the Community Services Committee notes the community services programmes of work 2008/2009, which include:

    1. providing appropriate facilities and spaces for community activities;
    2. delivering programmes to strengthen the community and voluntary sector;
    3. supporting community-led initiatives within local communities;
    4. collaborating over Safer Auckland City and to address homelessness; and
    5. implementing new policy to come from the reviews of community assistance funding and facilities.

    CARRIED

  16. Top QUARTERLY REPORT - COMMUNITY SERVICES

    That the community services quarterly report for the period July to September 2008 be received.

    CARRIED

  17. Top QUARTERLY REPORT - LIBRARIES

    That the quarterly report for libraries for the period July - September 2008 be noted, including ongoing growth in usage and the large number of participants in events during September.

    CARRIED

  18. Top SIX MONTHLY SAFETY PROGRAMME UPDATE

    That the six monthly safety programme update report for the period April to October 2008 be noted, including the achievements of:

    1. the roll out of the car park safety accreditation project which is being trialled nationally and in now called "Car Park +";
    2. the completion of the lighting guidelines that will be placed on the Auckland City Council website on 1 December 2008; and
    3. the closed circuit television (CCTV) upgrade work that has commenced with the installation of a CCTV system in Darby and Elliot streets in the CBD.

    CARRIED

  19. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1. Assisted Home Ownership Programme Agreement 2008 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(c)(i)

    The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

    In particular, this report contains information which, if made public, could prejudice the business dealings of council and NZHF in the future.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, this report contains information that could disadvantage the bargaining position of council.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12:10pm.