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MINUTES OF A MEETING OF THE
COMMUNITY SERVICES COMMITTEE
HELD ON WEDNESDAY, 10 JUNE 2009 AT 1:30 PM
IN THE COMMITTEE ROOM, LEVEL 15
CIVIC ADMINISTRATION BUILDING
1 GREYS AVENUE
AUCKLAND

PRESENT: Councillors Paul Goldsmith [Chairperson]
    Noelene Raffills [Deputy Chairperson]
    Graeme Easte [from 1.35pm, item 6]
    Greg Moyle, ED  
    Graeme Mulholland, JP [from 1:50pm, item 7]
    Richard Northey, ONZM [from 1.35pm, item 6]
    Denise Roche [from 1.35pm, item 6]
ALSO PRESENT Councillors Dr Cathy Casey  
    Glenda Fryer [from 1.35pm, item 6, until 1:55pm, item 10]

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Community Services Committee meeting held on Wednesday, 6 May 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    There were no requests to speak in public forum.

  5. Top REPORTS REQUESTED PENDING

    That the report of the Democracy Advisor, dated 1 June 2009, be received.

    CARRIED

  6. Top OPTIONS FOR ADDRESSING ANTI-SOCIAL BEHAVIOUR IN THE CENTRAL CITY

    The Group manager, ACR Policy tabled a memo on further details on the recommended option for addressing anti-social behaviour in the central city.

    [ATTACHMENT 6A]

    1. That the Community Services Committee notes that anti-social behaviour and homelessness are problems in the central business district (CBD).
    2. That the Community Services Committee notes that Council's approach to anti-social behaviour and homelessness has been discussed regularly at committee meetings to identify additional practical responses to both homelessness and improved safety in the CBD.
    3. That the Community Services Committee notes the Chairperson has met with Mr Philip Mangano (Executive Director, United States Inter-agency Council on Homelessness) and Auckland Stakeholders:
      • Lifewise;
      • Heart of the City;
      • Police;
      • Salvation Army;
      • Mission in the City.
    4. That the Community Services Committee endorses the following as agreed by the stakeholders:
      1. that central government has the main responsibility to address homelessness and anti-social behaviour, and that in the past these difficult to reach individuals have tended to fall through the cracks between the various initiatives of the Social Development, Courts, Housing and Health agencies,
      2. that Council take actions in addition to the Homeless Action Plan of:
        1. advocacy to central government for
          • a single central government point of accountability and responsibility for homelessness
          • the provision of short-term housing in the central business district
          • the establishment of a special circumstances court to specifically address anti-social behaviour
        2. working with CBD businesses to provide information on possible actions to take when anti-social behaviour affects their businesses
        3. extending the Walkwise programme with funding available in the City Safe budget, as a one-year trial
    5. That the Community Services Committee request the Chairperson to write to the Prime Minister on the following three issues:
      • the need for a single central government point of accountability and responsibility for homelessness;
      • the potential for a short-term housing initiative in the CBD;
      • the establishment of a special circumstances court to specifically address anti-social behaviour.
    6. That the Community Services Committee review progress on these initiatives at its December 2009 meeting.

    CARRIED

    That item 8 be taken at this point.

    CARRIED

  7. Top RENAMING OF AUCKLAND CITY LIBRARIES SPECIAL COLLECTIONS

    That the Community Services Committee endorse the name change from Auckland City Libraries Special Collections to Sir George Grey Special Collections; Tā Hori Kerei - Ngā kohinga taonga whakahirahira.

    CARRIED

    That item 10 be taken at this point.

    CARRIED

  8. Top FUTURE OPTIONS OF DENNY AVENUE LANDHOLDING

    The Chairperson moved:

    That the Community Services Committee endorse council's continued ownership of the property at 71-75 Denny Avenue, Mt Roskill in the short-term whilst officers initiate discussions with Housing New Zealand and Ministry of Education on the following options for future use of the site:

    • future sale/transfer to Housing New Zealand;
    • a landswap with Housing New Zealand in exchange for land that achieves other council objectives (e.g. Housing New Zealand properties adjacent to existing reserves);
    • future sale/transfer to Ministry of Education / Wesley Intermediate School.
    • some other future council use of the site to be determined by the Auckland Council."

    Councillor Northey moved the following amendments by away of addition to the bullet points:

    • sale to a developer or a voluntary agency housing provider for affordable housing preferable the New Zealand Housing Foundation who have already designed an appropriate development for the site

    and that the officers' other recommendation options also be added, namely,

    • continued use as a grassed site;
    • use as a council contribution towards a comprehensive Housing New Zealand redevelopment of the area.

    A show of hands was called for which resulted in 3 votes for and 3 against. The chairperson exercised his casting vote. The amendments were declared LOST by 4 to 3.

    The Chairperson put the substantive motion:

    That the Community Services Committee endorse council's continued ownership of the property at 71-75 Denny Avenue, Mt Roskill in the short-term whilst officers initiate discussions with Housing New Zealand and Ministry of Education on the following options for future use of the site:

    • future sale/transfer to Housing New Zealand;
    • a landswap with Housing New Zealand in exchange for land that achieves other council objectives (e.g. Housing New Zealand properties adjacent to existing reserves);
    • future sale/transfer to Ministry of Education / Wesley Intermediate School; and
    • some other future council use of the site to be determined by the Auckland Council.

    CARRIED

    That item 7 be taken at this point.

    CARRIED

  9. Top COMMUNITY AND RECREATION LEASE POLICY

    1. That the Community Services Committee notes the further review of the Community and Recreation Lease policy which retains the key aspects of the policy presented in March 2009, but makes the following amendments:
      • further clarification on what is considered a commercial activity
      • amendment to the criteria for eligible pre-school services
      • wording amendments to create greater clarity for community groups.
      • that where there is more than one group competing for a lease of the same facility that the Community Board be given the opportunity to consider all applicants in making their recommendation to the committee for final decision.
    2. That the Community Services Committee approves the revised Community and recreation lease policy which retains:
      • a $500 per annum rental for community groups undertaking community activities, with a further reduction to $250 per annum for groups with predominantly youth membership;
      • a fifteen year lease period, reviewed every five years;
      • recognition of the value of council providing subsidised space to community and recreation groups;
      • recognition that groups operating commercial activities and bar/gaming operations require rental adjustments to reflect these activities.

    and includes the following changes:

    • an increased focus on the activities that are undertaken from council's leased facilities;
    • the establishment of hybrid leases for community groups who operate both community and commercial activities from council land and/or facilities. Additional rental will be charged at five percent of revenue generated from the commercial activities undertaken from the leased property;
    • clarification that community groups operating only or predominantly commercial activities from a facility are not eligible for a discounted community and recreation lease.
    1. That the Community Services Committee notes the Community and Recreation Lease policy report will be forwarded to all community boards for their information.

    Councillor Roche moved the following amendment to resolution A by way of addition

    to the second bullet point to read:

    • amendment to the criteria for eligible pre-school services to:

    Mandatory; offered free of charge or at nominal rates

    Elective: at least two of:

    • do not provide all-day care
    • the service operates only during school terms
    • the service is sessional in nature, with each session lasting no longer than four hours
    • the service is provided on a school-based model, meaning it operates approximately the same hours as a primary school"

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Graeme Easte

    Cr Richard Northey

    Cr Denise Roche

    Cr Greg Moyle

    Cr Graeme Mulholland

    Cr Noelene Raffills

    Cr Paul Goldsmith


    Deputy Mayor David Hay and His Worship the Mayor were absent.

    The amendment was declared LOST by 4 votes to 3.

    The Chairperson put the substantive motion:

    1. That the Community Services Committee notes the further review of the Community and recreation lease policy which retains the key aspects of the policy presented in March 2009, but makes the following amendments:
      • further clarification on what is considered a commercial activity
      • amendment to the criteria for eligible pre-school services;
      • wording amendments to create greater clarity for community groups;
      • that where there is more than one group competing for a lease of the same facility that the Community Board be given the opportunity to consider all applicants in making their recommendation to the committee for final decision.
    2. That the Community Services Committee approves the revised Community and recreation lease policy which retains:
      • a $500 per annum rental for community groups undertaking community activities, with a further reduction to $250 per annum for groups with predominantly youth membership;
      • a fifteen year lease period, reviewed every five years;
      • recognition of the value of council providing subsidised space to community and recreation groups;
      • recognition that groups operating commercial activities and bar/gaming operations require rental adjustments to reflect these activities.
      • and includes the following changes:
      • an increased focus on the activities that are undertaken from council's leased facilities;
      • the establishment of hybrid leases for community groups who operate both community and commercial activities from council land and/or facilities. Additional rental will be charged at five percent of revenue generated from the commercial activities undertaken from the leased property;
      • clarification that community groups operating only or predominantly commercial activities from a facility are not eligible for a discounted community and recreation lease.
    3. That the Community Services Committee notes the Community and recreation lease policy report will be forwarded to all community boards for their information.

    CARRIED

    That item 11 be taken at this point.

    CARRIED

  10. Top LIBRARIES - QUARTERLY REPORT

    1. That the quarterly report for libraries, which provides an update on key usage trends, projects and achievements for the period October 2008 - February 2009, of the Group Manager Libraries, dated 1 June 2009, be received.
    2. That the Community Services Committee note in particular ongoing increases in library use, further initiatives to improve service delivery, the wide range of programmes offered, and progress on achieving significant capital projects.
    3. That the Community Services Committee note risks and issues relating to the Copyright Act, collection purchases, and revenue trends.
    4. That the Community Services Committee request staff to report back to this committee and the Eden/Albert Community Board should there be an impact on the Mt Albert library such as relocation from the redevelopment of St Lukes Westfield shopping centre.

    CARRIED

    That item 9 be taken at this point.

    CARRIED

  11. Top SIX MONTHLY SAFETY PROGRAMME UPDATE

    That this item be deferred to the July 2009 meeting of the Community Services Committee.

    CARRIED

  12. Top COMMUNITY GROUP ASSISTANCE, FUND, 2009

    The Chairperson moved:

    1. That the recommendations for grants totalling $220,400 from round one of the Community Group Assistance Fund 2009, as detailed in appendix one, be approved.
    2. That the Community Services Committee confirm the following initiatives eligible for funding through the Community Group Assistance Fund:
      • Innovative projects
      • Projects that have measurable outcomes
      • Projects that address an identified community need
      • Projects that align with Council's strategic goals
      • Projects that are collaborative in nature.
    3. That, due to the number of applications, the Community Services Committee endorse the following criteria in declining applications:
      • Promotional costs;
      • Television and radio programmes;
      • Camps (except where they are part of a Child, Youth and Family approved school holiday programme);

    Councillor Northey moved the following amendments to Resolution A:

    Pg Number Organisation Recommended Amount
    12 Auckland Central Youth Development Trust $3,000
    38 Body Positive $2,900
    63 Grandparents Raising Grandchildren $2,500
    105 New Zealand Sri Lanka Forced Migrant Support $2,500

    A show of hands was called for which resulted in 3 votes for and 3 against. The chairperson exercised his casting vote. The amendments were declared LOST by 4 to 3.

    Councillor Roche moved the following amendments to resolution C:

    That language classes and New Year/ national day celebrations continue to be eligible for funding, in order to ensure fair consideration and treatment of the priority needs of community groups of migrant communities.

    Page no Organisation Recommended amount
    15 Auckland Disability Providers Network Inc $2,500
    24 Auckland Petanque Association $2,500
    30 Auckland Table Tennis Association $2,500
    34 Auckland Youth Symphonic Band $2,500
    48 Congolese Community $2,500
    59 Mt Roskill Primary School Endeavour Centre $2,500
    65 Grow St Lukes $2,500
    116 Pan Pacific Southeast Asia Womens' Association $2,500
    135 Shanti Niwas Trust $2,500

    A show of hands was called for which resulted in 3 votes for and 3 against. The chairperson exercised his casting vote. The amendments were declared LOST by 4 to 3.

    The Chairperson put the substantive motion:

    1. That the recommendation for grants totalling $262,100 from round one of the Community Group Assistance Fund 2009, as detailed below, be approved.

    School Holiday Programme Providers

    Page No Organisation Purpose Amount requested Recommended amount Officer recommendation
    7 Aotea Family Support Group Charitable Trust To fund the "Developing Self Confidence by Pushing your Limits" project as part of the 2009/10 school holiday programme. $7,498.00 $5,000.00 Towards the "Developing Self Confidence by Pushing your Limits" project.
    13 Auckland Children's Development To fund a "Multi-cultural Experience" project as part of the 2009/10 school holiday programme. $6,020.00 $6,000.00 Towards the "Multi-cultural Experience" project.
    37 Blockhouse Bay Community Centre Inc To fund four outings and follow up activities as part of the 2009/10 school holiday programme. $5,665.00 $5,600.00 Towards providing an awareness and understanding of heritage project.
    53 Dunkirk Road Activity Centre Inc To fund a confidence and team building project as part of the 2009/10 school holiday programme. $2,901.77 $2,900.00 Towards a confidence and team building project.
    60 Friends of Onehunga Community House Inc, The To fund the "Yes We Can" project as part of the 2009/10 school holiday programme. $7,427.44 $7,400.00 Towards the "Yes We Can" project.
    64 Greenlane and National Women's Hospital Crèche Inc To fund a golf programme as part of the 2009/10 school holiday programme. $4,956.00 $2,500.00 To provide a physical activity project at the Maungakiekie Golf Club.
    86 Maungarei Community Christian Trust To fund an animal awareness project as part of the 2009/10 school holiday programme. $4,819.00 $3,600.00 Towards an animal awareness project.
    93 Migrants Support Services Inc 'To fund a variety of recreational and computing activities as part of the 2009/10 school holiday programme. $6,400.00 $3,200.00 Towards recreational and computing activities.
    99 Mt Roskill Community House Project Inc To fund the costs associated with the 2009/10 school holiday programme. $18,684.00 $0.00 Decline, no project has been identified and no quotes have been provided in support of the application.
    113 Otahuhu Town Hall and Community Centre Inc To fund a variety of physical challenge activities as part of the 2009/10 school holiday programme. $6,030.00 $6,000.00 Towards a physical challenge project.
    124 Parnell Community Trust, Programmes for Children To fund the "Get to Know Your City" project as part of the 2009/10 school holiday programme. $6,150.66 $6,000.00 Towards the "Get to Know Your City" project.
    139 St Heliers Church and Community Centre To fund a video and music production project as part of the 2009/10 school holiday programme. $3,540.00 $3,500.00 Towards a video and music production project.
    143 Tamaki Pathways Trust, The To fund the costs associated with the 2009/10 school holiday programme. $23,551.96 $0.00 Decline, the trust has not accounted for last year's grant, no project has been identified and quotes have not been provided, despite being required. In addition, the amount requested is unrealistic.
    165 Young Men's Christian Assn of Auckland Inc, Jordan Recreation and Fitness Centre To fund two camps at Camp Adair, Hunua as part of the 2009/10 school holiday programme. $6,406.22 $3,700.00 Towards two camps at Camp Adair, Hunua as part of the centre's school holiday programme.
      Totals   $110,050.05 $55,400.00  

    Community Groups

    Page No Organisation Purpose Amount requested Recommended amount Officer recommendation
    1 16th Auckland Girls' Brigade Company To purchase uniforms and to fund leadership training. $2,672.00 $0.00 Decline, the group is local not citywide in its focus. Refer to the Community Board Discretionary Fund.
    2 Afghan Assn of New Zealand Inc To fund 12 months' Triangle Television broadcasting costs. $43,035.00 $0.00 Decline, less of a priority for funding than other applications received this funding round and the amount requested is more than is available from this fund.
    3 Afghan Women Group To fund the costs associated with establishing a tailoring and sewing programme. $7,466.50 $0.00 Decline, the benefits of the application to the wider community are not demonstrated and it is less of a priority for funding than other applications received this funding round.
    4 Age Concern Auckland Inc Costs associated with printing and distributing six newsletters. $9,290.00 $2,800.00 Towards promoting quality of life for all older people.
    5 Alzheimers Auckland Inc To translate and print the "Dementia Support Services" leaflet into five languages. $3,000.00 $3,000.00 Towards translation of the "Dementia Support Services" leaflet into Maori, Samoan, Tongan, Mandarin and Hindi.
    6 AMERICA Costs associated with staging the Battlecry gaming event in February 2010. $2,797.00 $0.00 Decline, less or a priority for funding than other applications received this funding round.
    9 Arthritis Foundation of New Zealand Inc, Northern Region To fund the annual salary of a fundraiser. $19,000.00 $0.00 Decline, salaries are not eligible for funding from this scheme.
    10 Auckland Badminton Assn Inc To provide school holiday programmes and tournaments to school children. $4,275.00 $0.00 Decline, the club has not accounted for the grant it received from this fund last year.
    11 Auckland Breastfeeding Network Costs associated with staging "The Big Latch On" event at Sylvia Park in August 2009. $5,800.00 $2,900.00 Towards promoting, supporting and encouraging breastfeeding.
    12 Auckland Central Youth Development Trust (Project K) To fund the costs associated with delivering "Project K". $25,000.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    14 Auckland Chinese Fitness Dance Inc Costs associated with teaching dance to members and purchasing costumes for performances. $11,154.00 $0.00 Decline, quotes have not been provided for most of the costs requested, no financial information is available for the group and the application is less of a priority for funding than others received this funding round.
    15 Auckland Disability Providers Network Inc Costs associated with staging three disability forums. $2,353.20 $0.00 Decline, the amount requested is less than the minimum grant available from this fund.
    16 Auckland Festival of Photography Trust Costs associated with delivering the "Auckland Photo Day" project. $14,510.00 $6,950.00 Towards a project coordinator and projection costs for "Light Nights 2010", excluding administration, and subject to the event being held in Auckland city. The officer's recommendation reflects the fact that this is a regional not just a citywide event. 
    17 Auckland Highland Games Assn Inc Costs associated with staging the annual Highland Games event. $11,394.25 $8,000.00 Towards costs associated with the annual Highland Games event.
    18 Auckland Malay Cultural Club Inc Costs associated with running courses teaching young people how to speak Malay. $2,550.00 $0.00 Decline, the benefits of the application to the wider community are not demonstrated and it is less of a priority for funding than other applications received this funding round.
    19 Auckland Mandolinata Orchestra Inc, The To purchase 30 dual flexible music lights. $993.00 $0.00 Decline, the amount requested is less than the minimum grant available from this fund and the purchase of one-off items of equipment is ineligible for funding from this scheme.
    20 Auckland Observatory and Planetarium Trust Board Costs associated with developing the "Dragon Skies" show. $14,160.00 $0.00 Decline, the observatory is considered to be a regional institution not a community group under the new Community Group Assistance Policy and is therefore no longer eligible for funding from this scheme.
    21 Auckland Parents' Centre Inc To fund the costs of volunteers to deliver various parent education sessions. $2,690.00 $2,500.00 Towards volunteer costs associated with delivering parenting education courses.
    22 Auckland Performing Arts Centre at Western Springs Inc, The (TAPAC) To fund the centre to offer its venue to the performing arts community at a subsidised rate. $15,000.00 $0.00 Decline, philanthropic initiatives are not eligible for funding from this scheme.
    23 Auckland Petanque Assn Inc Costs associated with staging the Auckland Schools Petanque Tournament in March 2010. $243.00 $0.00 Decline, the amount requested is less than the minimum grant available from this fund.
    24 Auckland Petanque Assn Inc Costs associated with staging the New Zealand Petanque Open Tournament in January 2010. $1,279.00 $0.00 Decline, the amount requested is less than the minimum grant available from this fund.
    25 Auckland Polish Assn Inc To purchase and install two air conditioners at the hall of the Polish House. $6,125.00 $0.00 Decline, building and renovation costs are not eligible for funding from this scheme.
    26 Auckland Refugee Council Inc To fund the group's Hostel Project. $14,736.00 $0.00 Decline, the request is for the ongoing costs of operating the service, as opposed to an activity, project, programme or event, and is therefore not eligible for funding from this scheme.
    28 Auckland Regional Migrant Services Charitable Trust (ARMS) To fund a capacity building project. $24,770.00 $16,350.00 Towards a project worker to deliver the capacity building project.
    27 Auckland Regional Migrant Services Charitable Trust (ARMS) To fund an events coordination project. $24,995.00 $0.00 Decline, the amount requested is unrealistic and the application is less of a priority for funding than others received this fund.
    29 Auckland Somali Community Assn Inc To fund a sewing programme for Somali women. $29,250.00 $0.00 Decline, group has not been accountable for previous Auckland City Council funding and none of the documents required to be submitted with the application were supplied. In addition, the amount requested is more than that which is available from this fund.
    30 Auckland Table Tennis Assn Inc, The To fund junior coaching sessions. $1,500.00 $0.00 Decline, the amount requested is less than the minimum available from this fund.
    31 Auckland YMCA Marathon Club Inc, The To fund the annual Women's Event at Cornwall Park in 2010. $2,500.00 $0.00 Decline, insufficient information was supplied to support the application.
    32 Auckland Young Women's Christian Assn Inc (YWCA Auckland) Costs associated with delivering the "Future Leaders Programme". $18,420.00 $0.00 Application withdrawn at the applicant's request.
    33 Auckland Youth Choir Inc To fund the choir's 2009/10 season of concerts. $21,046.76 $0.00 Decline, the amount requested is unrealistic, the application will mostly only benefit the choir members, and the request is less of a priority for funding than other applications received this funding round. Recommend that the group applies to Creative Communities and Community Post.
    34 Auckland Youth Symphonic Band Inc Costs associated with staging a free concert of symphonic wind music. $2,047.00 $0.00 Decline, the amount requested is less than the minimum grant available from this fund.
    35 Bangladesh New Zealand Friendship Society Inc To fund office rental, electricity, telephone, fax, internet, stationery, volunteer costs and broadcasting on Planet FM and to purchase library books. $10,639.28 $0.00 Decline, no specific project has been identified in the application and ongoing accommodation, occupancy and administrative costs are not eligible for funding from this scheme. Recommend that the group re-submits an application to the Community Group Accommodation Support Fund in July for assistance with office rental.
    36 Bhartiya Samaj Charitable Trust To fund a week long holiday programme in January and preparation for a Republic Day of India function. $5,400.00 $2,500.00 Towards supporting and assisting new migrants of Indian origin to settle into NZ society.
    38 Body Positive Inc To provide 400 free HIV tests in the next 12 months. $8,738.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    39 Burmese Community To fund the cost of swimming and soccer for group members. $8,418.00 $2,500.00 Towards fostering Burmese traditions and culture.
    40 Burmese Community Costs associated with staging a Thingyan (Burmese New Year) event in April 2010. $5,201.87 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    41 Burundian Community in New Zealand Inc To fund Burundian National Day celebrations and drumming and dance training. $14,349.00 $2,500.00 Towards promoting the Burundian culture in NZ through social gatherings and activities.
    42 Centre for Education and Development, The Costs associated with broadcasting the group's radio show on Planet FM for 12 months. $3,807.50 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    43 Charlotte Museum Trust To fund a "Relocation Art Project". $5,420.00 $0.00 Decline, the project is underdeveloped with no information on where and when is the exhibition is or what the exhibition is about and how will it be put together.
    44 Chinese Women's Wellness Community Group To fund free women's health and pamper days in Mt Eden, Mt Albert, Onehunga and Otahuhu. $2,800.00 $0.00 Decline, the group had not accounted for the grant it received from this fund last year at the time of assessment and no quotes have been supplied, despite being required.
    45 Christian Assist Trust To fund volunteer travel costs. $3,640.00 $0.00 Decline, the request is for the ongoing costs of operating the service, as opposed to an activity, project, programme or event, and is therefore not eligible for funding from this scheme.
    46 City of Auckland Cadet Unit To fund a five day adventure camp for cadets. $5,515.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    47 Club Peru - New Zealand Inc To stage an Independence Day celebration and a Latin Music and Cuisine Festival. $3,300.00 $2,500.00 Towards promoting and infusing pride in Peruvian identity, including the teaching and conservation of the two official Peruvian languages, sports, history, folklore, music and dances.
    48 Congolese Community of New Zealand Inc Costs associated with commemorating the 49th anniversary of the Congo. $2,400.00 $0.00 Decline, the costs requested are less than the minimum amount available from this fund.
    49 Cystic Fibrosis Assn of New Zealand, Auckland To fund the design and printing of three newsletters. $7,143.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    50 Deaf Assn of New Zealand Inc (Deaf Aotearoa NZ) To deliver New Zealand Sign Language (NZSL) taster classes as part of NZSL Week. $4,000.00 $4,000.00 Towards delivering New Zealand Sign Language (NZSL) taster classes as part of NZSL Week.
    51 Diabetes Auckland Inc Costs associated with running "4 Hope" courses. $29,260.00 $0.00 Decline, the amount requested is unrealistic and the project is less of a priority for funding than other applications received this funding round due to the small number of people that will benefit from it.
    52 Documentary New Zealand Trust, The Costs associated with staging the International Documentary Festival and the DOCNZ Summit. $0.00 $5,000.00 Towards an outreach/volunteer coordinator and training for interns and volunteers only.
    54 Eating Difficulties Education Network Auckland Inc Costs associated with updating the group's website. $6,800.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    55 'Efeso Musical Group for Young People To purchase various musical instruments and equipment. $4,000.00 $0.00 Decline, the purchase of one-off items of equipment is ineligible for funding from this scheme.
    56 Ethiopian Sport and Cultural Club in New Zealand Inc To stage a cultural event to mark the Ethiopian New Year. $3,980.50 $0.00 Decline, the event is not being held in Auckland city and is also less of a priority for funding than other applications received this round.
    57 Ethnic Voice New Zealand Inc To fund an event for Kiwi and migrant youth and elderly migrants. $7,516.00 $2,500.00 Towards improving the physical and mental wellbeing and enhance the quality of life members of ethnic communities in NZ.
    58 Falepipi he Mafola Niuean Handcraft Group Inc Costs associated with teaching the art of netting. $2,595.00 $0.00 Decline, group is local not citywide in its focus. Refer to the Community Board Local Fund.
    59 Friends of Mt Roskill Primary School Endeavour Centre Charitable Trust Costs associated with staging the 2010 Para Sports Day. $1,500.47 $0.00 Decline, the amount requested is less than the minimum grant available from this fund.
    61 Ghanaian Assn of New Zealand Inc, The Costs associated with broadcasting a show on Triangle Television. $21,761.25 $0.00 Decline, the amount requested is unrealistic and the application is less of a priority for funding than others received this funding round.
    62 Global - Kiwi International Friendship Group To fund a camp for international students and migrants. $4,600.00 $0.00 Decline, the application has a regional, not citywide benefit and is less of a priority for funding than other applications received this funding round.
    63 Grandparents Raising Grandchildren Trust New Zealand To fund the trust's annual picnic in January 2010. $4,200.00 $0.00 Decline, this is a regional, not citywide, initiative that is being held outside Auckland City Council boundaries. Any contribution reflecting the percentage of Auckland city residents that would benefit would be less than the minimum grant available from the scheme.
    65 Grow St Lukes Group 7pm Thursday To promote the group on a quarterly basis and to fund literature. $957.73 $0.00 Decline, the amount requested is less than the minimum grant available from this scheme.
    66 Hearing House Services Ltd To fund the production of three organisational newsletters. $4,047.00 $2,500.00 Towards enabling children who are deaf or hearing impaired to listen and speak through the use of cochlear implants and auditory-verbal therapy
    67 Heart Children New Zealand Inc To assist with the organisation's annual rental. $19,586.00 $0.00 Decline, the ongoing cost of accommodating an organisation is not eligible for funding from this scheme. If the group can demonstrate that the majority of their services benefit residents of Auckland city then they will be eligible to apply to the Community Group Accommodation Support Fund for these costs.
    68 Helping Hand NZ Lanka Costs associated with delivering a vocational mentoring scheme. $8,000.00 $0.00 Decline, not enough information was provided to make a recommendation for funding.
    69 Henderson Budget Service Inc To fund the operational expenses of the service and its 'Fo'ShiZzLe' programme. $0.00 $0.00 Decline, the application will not primarily benefit Auckland city residents.
    70 Inner City Women's Group, The To deliver courses for lesbian women who are the victims or perpetrators of family violence. $3,270.00 $0.00 Decline, no quotes were provided to substantiate the costs requested, despite being required.
    71 Iranian Society of New Zealand Inc To fund the staging of various cultural events, administration costs, web hosting costs for 12 months, volunteer costs, and 12 months' broadcasting costs on Triangle Television. $27,150.00 $0.00 Decline, the amount requested is unrealistic and the application is unfocussed. More has been requested than is available from this fund, the group only recently incorporated and has no track record and the group does not appear to have any financial processes in place that would enable them to accurately account for any funding granted.
    72 Island Child Charitable Trust New Zealand To fund the "Homeless Families Re-homing" project. $19,800.00 $0.00 Decline, the request is for the ongoing costs of operating the service, as opposed to an activity, project, programme or event, and is therefore not eligible for funding from this scheme.
    73 Jubilationz Charitable Trust Costs associated with delivering a free family fun day. $10,008.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    74 Kidney Kids of New Zealand Support Group Inc To fund a marketing and awareness programme. $9,859.50 $0.00 Decline, less of a priority than other applications received this funding round and the benefit of the application will be regional as opposed to citywide.
    75 Kidscan Charitable Trust To provide raincoats, food and shoes to disadvantaged school children. $6,000.00 $5,000.00 Towards providing the "Raincoats for Kids", "Food for Kids" and "Shoes for Kids" programmes to seven schools in Auckland city.
    76 Koru 2002 Trust, The Costs associated with delivering the "Fathers and Sons Community Action" programme. $24,846.00 $0.00 Decline, the amount requested is unrealistic for a new, unproven initiative with a relatively small number of participants.
    77 LATINZ Cultural Trust Costs associated with broadcasting the "Utopias" radio show on Planet FM for 12 months. $7,812.50 $0.00 Decline, less of a priority for funding than other applications received this funding round and the benefits of the application are regional as opposed to citywide.
    78 Liberty Impact Community Trust Costs associated with developing a community fitness centre. $22,432.00 $0.00 Decline, the benefits of the application are likely to be local not citywide.
    79 Life Centre Trust Auckland, The Costs associated with staging the "Pamper Night" event. $11,705.78 $0.00 Decline, this is a regional, not citywide, initiative that is being held outside Auckland City Council boundaries and is less of a priority for funding than other applications received this funding round.
    80 Life Education Trust Auckland Central To assist with the costs of staging "Harold's Big Day Out" 2009. $5,000.00 $5,000.00 Towards the hire of the "Sizzler" and "Dragon Wagon" rides for Harold's Big Day Out 2009.
    81 Life Unlimited Trust To fund 100 client support hours through the "Client Support Fund". $2,500.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    82 Lifeline Auckland To train 60 new volunteer telephone counsellors. $13,955.00 $0.00 Decline, the costs of printing and binding the manuals seem excessive and unnecessary and are less of a priority for funding than other applications received this funding round. In addition, accountability forms for the grants last received from this fund in 2004 have not been received.
    83 Living Theatre Charitable Trust Costs associated with staging the "Perils of the Deep Blue Sea". $25,000.00 $0.00 Decline, the event's projected income appears to cover its costs. Recommend that the project seeks sponsorship and partnership.
    84 Lonely Miaow Assn Inc, The To fund the rescue of stray cats and kittens throughout Auckland city. $5,928.00 $2,500.00 Towards the rescue of stray cats and kittens throughout Auckland city.
    85 Maungarei Cadet Unit To fund a three day camp at Motutapu Outdoor Centre. $18,358.75 $0.00 Decline, the amount requested is unrealistic and the application is less of a priority for funding than others received this funding round.
    87 Maungarei Youth & Community Trust To fund the installation of basketball hoops and volleyball nets. $11,876.00 $0.00 Decline, the application is local not citywide in its focus. Recommend the group works with a community services adviser towards possibly making application to the Tamaki Community Board's SLIPs or Discretionary Fund.
    88 Mental Health Foundation of New Zealand To fund the costs of employing a resource centre assistant for six months. $3,744.00 $0.00 Decline, salary costs are ineligible for funding from this scheme.
    89 Methodist Mission Northern (Lifewise) Costs associated with focussing on the forward movement of people out of homelessness. $25,000.00 $25,000.00 Towards establishing a multi-agency assessment and case management tool and the development of a business case for the hub. Officer recommends that the group reports quarterly on the progress of these initiatives as part of their accountability for this grant.
    90 Migrant Action Trust Costs associated with delivering various "Employment Readiness Projects" to migrants. $24,970.00 $10,000.00 Towards the "Jobsearch Support at Libraries" project.
    91 Migrants Support Services Inc To fund various programmes, workshops and activities. $18,130.00 $0.00 Decline, application is unfocussed and under-developed and some of the costs requested are not eligible for funding.
    94 Mika Haka Foundation Charitable Trust To fund the "Kā Outreach Programme" and "Toa Toa Dance Exposition" projects. $22,223.00 $7,000.00 Towards technical support for the Kā Outreach Programme to perform at the Toa Toa Dance Exposition.
    95 Moving Image Centre Charitable Trust Board (MIC Toi Rerehiko) Costs associated with running a Digital Storytelling community initiative. $20,800.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    96 Mt Albert Baptist Church Costs associated with staging a Carols by Candlelight event. $6,153.00 $0.00 Decline, application is local not citywide in its focus. Refer to the Community Board Discretionary Fund.
    97 Mt Albert Primary School Costs associated with delivering the "School Blitz" project. $26,514.00 $0.00 Decline, the application is local not citywide in its focus, more money has been requested than is available from this fund and building and renovation costs are not eligible for funding from this scheme. The school should approach its community board for funding.
    98 Mt Eden Hockey Club Inc To fund the cost of turf hire. $18,067.76 $0.00 Decline, ongoing accommodation costs are ineligible for this fund, refer to the Community Group Accommodation Support Fund.
    100 New Zealand Carnatic Music Society Inc Costs associated with delivering the Yuva Bharathi programme in 2009/10. $27,350.00 $0.00 Decline, the amount requested is unrealistic and no quotes were provided to substantiate the costs requested.
    101 New Zealand Guangzhou Chinese Assn Inc, The Costs associated with staging three events: Christmas Day, New Years Day and Chinese Spring Festival. $2,500.00 $0.00 Decline, quotes for the costs requested have not been provided, despite being required.
    102 New Zealand Nejashi Trust Inc Costs associated with running academic, language and heritage classes and school holiday activities. $17,760.00 $0.00 Decline, less of a priority for funding than other applications received this funding round. Auckland City Council already funds a number of school holiday programmes that are CYFs and OSCAR approved and are open to anyone to attend.
    103 New Zealand Oromo Assn Inc To fund various cultural shows, volunteer transport, volunteer costs and hall hire and to purchase costumes. $0.00 $0.00 Decline, not enough information was provided to enable a recommendation for funding to be made.
    104 New Zealand Sikh Women's Assn To fund administration, travel expenses, utilities, promotion, tutor labour and utilities for English language classes. $0.00 $0.00 Decline, most of the costs associated with the application have not been substantiated and some of the costs listed are not eligible for funding.
    105 New Zealand Sri Lanka Forced Migrants' Support Group Inc To fund various vocational and life skills programmes, transport and administration and to purchase 10 sewing machines. $12,590.00 $0.00 Decline, an innovative project addressing a demonstrated community need, however not enough information has been provided to enable a recommendation for funding to be made and some of the costs applied for are not eligible for funding.
    106 New Zealand Sri Lanka Foundation Inc Costs associated with providing ESOL and cultural dancing classes. $3,000.00 $0.00 Decline, the group has not accounted for the grants it last received from this fund and the request is less of a priority for funding than other applications received this funding round.
    107 New Zealand Tamil Senior Citizens Assn Inc, The Costs associated with providing various exercise and cerebral activities to members. $6,980.00 $0.00 Decline, the group has not accounted for the grant it received from this fund last year and the application is less of a priority for funding than others received this funding round.
    109 New Zealand-Japan Society of Auckland Inc Costs associated with staging the "Taste of Japan 2009" event. $5,969.00 $5,900.00 Towards the "Taste of Japan" festival.
    111 Ngati Whatua o Orakei Health and Social Needs Ltd Costs associated with holding an annual education festival. $3,520.00 $3,500.00 Towards the costs associated with holding an annual education festival.
    110 Ngati Whatua o Orakei Health and Social Needs Ltd Costs associated with holding a "No Sweat Parenting" workshop. $3,630.00 $2,500.00 Towards encouraging and supporting members of Ngati Whatua o Orakei to participate and succeed in all sectors of education ranging from early childhood to tertiary.
    112 Onehunga Cuthbert Kindergarten Costs associated with completing stage two of the outdoor development plan. $2,500.00 $0.00 Decline, application is local not citywide in its focus. Refer to Community Board Discretionary Funding.
    114 Outline New Zealand Inc To adapt, produce, launch and promote a booklet "A Guide to Emotional Well-being for GLBTT People: Your Feelings". $10,785.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    115 Pacific Micronesian Foundation Charitable Trust To purchase a laptop, projector, stationery and a whiteboard for the Homework Support Group programme. $2,616.89 $0.00 Decline, one-off purchases of equipment are not eligible for funding from this scheme and the application is local not citywide in its focus. Recommend the group works with a community services adviser towards making an application to the Community Board Discretionary Fund for assistance with the programme.
    116 Pan Pacific and Southeast Asia Women's Assn New Zealand Branch Inc, Auckland Costs associated with holding a domestic violence workshop. $560.00 $0.00 Decline, the amount requested in less than the minimum available from this fund.
    117 Parent Trust Auckland Inc To fund the delivery of the "Being the Mother You Want To Be" programme at Wesley Community Centre. $2,800.00 $0.00 Decline, project is local not citywide in its focus. Refer to Community Board Discretionary Funding or apply to the second round of this fund for all of the programmes taking place in Auckland city.
    118 Parents Inc To fund 22 "Attitude" presentations. $3,300.00 $3,300.00 Towards 22 "Attitude" presentations at nine schools in Auckland city.
    120 Parents Inc To run 30 Toolbox programmes in Auckland city over the next 12 months. $3,500.00 $3,500.00 Towards 30 Toolbox sessions in Auckland city, including one on Great Barrier Island and one on Waiheke Island.
    121 Parents Inc To advertise the Parenting Place in the Central Leader and East and Bays Courier. $5,000.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    125 PILLARS Inc To fund the development of a mentoring programme. $8,000.00 $0.00 Application withdrawn at the applicant's request.
    126 Poonga (Tamil Community Education) To fund website hosting and maintenance and volunteer travel, to purchase a book and dictionaries and to fund knitting training sessions. $5,971.84 $0.00 Decline, quotes for most of the costs requested have not been provided, despite being required, and the application is less of a priority for funding than others received this funding round.
    127 Prayas Cultural Group of New Zealand Inc Costs associated with staging an Indian play. $6,506.00 $5,000.00 Towards the costs of staging an Indian play.
    128 Pregnancy Help Inc, Auckland Branch To fund training and supervision, attendance at national training and advertising. $4,690.00 $0.00 Decline, the benefits of the application are regional, not citywide, not enough information about the national training has been provided to make a recommendation for funding and the advertising is a less of a priority for funding than other applications received this round.
    129 Problem Gambling Foundation of New Zealand Costs associated with staging an international conference on problem gambling. $8,731.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    130 Rainbow Youth Inc To develop and print a commemorative booklet. $7,340.00 $0.00 Decline, the benefit of the application is national, not citywide, and it is less of a priority for funding than other applications received this funding round.
    131 Reels on Wheels Charitable Trust To fund the costs associated with chartering boats to take members out fishing. $25,000.00 $0.00 Decline, not enough information was provided to enable a recommendation for funding to be made. In addition, the amount requested is unrealistic and the application is less of a priority for funding than others received this funding round.
    132 Roopa Aur Aap Charitable Trust Costs associated with filming and screening programmes on Triangle Television. $10,120.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    133 Save Animals From Exploitation Inc Costs associated with staging the community festival "Fresh Fest". $14,509.90 $0.00 Decline, the application was thin on specific detail and is less of a priority for funding than other applications received this funding round.
    134 Seasons Onehunga To fund training, workshops, resources and conference attendance for "Seasons" companions and to establish a support group for sole parents. $7,400.00 $4,900.00 Towards workshops ($800), travel ($1,000), training ($2,100) and resources ($1,000) for Seasons companions.
    135 Shanti Niwas Charitable Trust To recognise the volunteers that assist with the group's "Positive Aging" day programmes. $1,955.00 $0.00 Decline, the amount requested is less than the minimum grant available from this fund,
    136 Shiloh Wesleyan Church of New Zealand To purchase musical instruments and to fund venue hire for the youth musical group. $9,770.50 $0.00 Decline, one off purchases of equipment and ongoing venue hire are not eligible for funding from this scheme. Refer to the Community Group Accommodation Support Fund for the venue hire costs.
    137 Somali Concern Refugee and Migrant Organisation Inc To deliver the "Living in Harmony" project. $25,000.00 $0.00 Decline, the amount requested is unrealistic and the application is less of a priority for funding than others received this fund.
    138 Somali Federation Community Inc To fund language classes and soccer training. $10,000.00 $0.00 Decline, the group has already received a grant from the accommodation fund towards venue hire and the other costs requested are not a priority for funding from this scheme.
    140 StarJam Charitable Trust, The Costs associated with running six performance workshops. $24,000.00 $5,000.00 Towards the tutor fees for StarJam workshops throughout 2009.
    141 Stop Demand Foundation Costs associated with launching the "Purple Armband Games" initiative. $13,730.00 $0.00 Decline, this is a regional not citywide initiative and the amount requested is unrealistic.
    142 Street Football Aotearoa To develop a weekly fitness and football training session for homeless people in Auckland city. $2,675.00 $2,500.00 Towards the costs of a weekly fitness and football training session for homeless people in Auckland city.
    144 Te Rakau Ture - Auckland Maori Law Students Assn Inc 'To fund a Haerenga: a recruitment drive to promote tertiary education at the University of Auckland. $0.00 $0.00 Decline, the association is not a community group and is not eligible for funding, the costs associated with the application have not been substantiated and the schools to be visited have not been confirmed and may not be located in Auckland city.
    145 Te Rakau Ture - Auckland Maori Law Students Assn Inc To mark Maori Language Week at the Auckland University Law School. $0.00 $0.00 Decline, the association is not a community group and is not eligible for funding, the costs associated with the application have not been substantiated and the initiative will not benefit, or be open to, the wider Auckland city community.
    146 Teachers Eastern Rugby Football Club Inc To repaint the exterior of the clubrooms. $12,700.00 $0.00 Decline, building and renovation costs are ineligible for funding from this scheme.
    147 Toa Pacific Inc To fund the development of a family carers network and to fund an annual celebration. $25,000.00 $0.00 Decline, the amount requested is unrealistic, not enough information about the project has been provided to make a recommendation for funding and no quotes have been provided to substantiate the costs requested, despite being required.
    148 Toi Ora Live Art Trust Costs associated with staging an exhibition at Artstation. $0.00 $4,600.00 Towards the framing costs of the artwork for the Toi Ora exhibition at Artstation.
    149 Tongan Health Society Inc,The To fund a healthy activities project and a vegetable gardening project. $11,620.00 $5,000.00 Towards 10 participants attending the community coach course, two exercise instructors and the hire of four exercise venues only.
    150 To'utupu Tonga Trust To fund three workshops aimed at getting Tongans engaged in community activities. $25,000.00 $0.00 Decline, the amount requested is unrealistic, not enough information about the project has been provided to make a recommendation for funding and no quotes have been submitted to substantiate the costs requested, despite being required.
    151 Triangle Television Ltd Costs associated with continuing to provide free noticeboards to Auckland city community groups. $25,000.00 $25,000.00 Towards free community noticeboards and weekly interviews about Auckland city activities, programmes and events.
    152 United Sri Lanka Assn "USLA (Auckland Branch)" Inc Costs associated with creating a radio programme for broadcast on Planet FM. $2,872.00 $0.00 Decline, none of the costs requested have been substantiated with quotes and the request is less of a priority for funding than other applications received this funding round.
    153 Volunteering Auckland Trust To provide professional development programmes to the managers of volunteers. $17,725.00 $10,000.00 Towards making volunteering opportunities accessible to all and to support community organisations and groups who utilise volunteers.
    155 Volunteering Auckland Trust To provide a recruitment and referral service. $24,568.00 $0.00 Decline, not enough detail about the initiative was provided to make a recommendation for funding to the level requested. In addition, many of the costs requested, such as office overheads and salaries, are not eligible for funding from this scheme. 
    157 Waiata Artists Trust Costs associated with delivering the "Migrant Meals" project. $8,395.00 $0.00 Decline, Auckland City Council community services advisers are prepared to work with the group to deliver these events collaboratively and at minimal cost. In addition, the required financial information for the group has not been provided, despite being required.
    158 Waiheke Community Art Gallery Inc Costs associated with staging the "A Shower of Spray and We're Away" exhibition. $2,250.00 $2,500.00 Towards providing the community with a venue and infrastructure for the display, sale and viewing of work by local and national artists.
    159 White Cloud Choir of Auckland Inc To fund an "I Love New Zealand" concert at UNITEC in September 2009. $3,000.00 $0.00 Decline, less of a priority for funding than other applications received this funding round.
    160 Women's Empowerment Foundation "The Trust" To fund two volunteers to deliver the group's domestic violence prevention services. $16,640.00 $0.00 Application withdrawn at the applicant's request.
    161 Women's Refuge Auckland Inc To reprint an information pamphlet and to fund the in-house cooking programme. $5,575.22 $0.00 Decline, the brochure is less of a priority for funding than other applications received this funding round and not enough information about the delivery, benefit and outcomes of the cooking programme has been provided to make a recommendation for funding.
    163 WONS: Nursing, Education and Health Promotion Services Costs associated with providing two Wahine Hauora Pampui Hui. $2,900.00 $0.00 Decline, application is local not citywide in its focus and the costs requested have not been substantiated with quotes. Refer to the Community Board Discretionary Fund.
    164 Working Together Group Costs associated with delivering the "Food Squad" project. $8,350.00 $0.00 Decline, the costs requested are not eligible for funding from this scheme and council already supports other major service providers to assist at risk and homeless individuals in the city.
    166 Young Pleiades Costs associated with providing and advertising weekly creative workshops and a performance. $925.00 $0.00 Decline, applicant has already received grants from the accommodation fund and Creative Communities for this project and the amount requested is less than the minimum grant available from this fund.
    167 Youth Mentoring Trust, The To fund a series of 12 mentor recruitment seminars during the next 12 months. $25,000.00 $0.00 Decline, the amount requested is unrealistic. The seminars could be run effectively at a much smaller cost.
    168 Youthline Auckland Charitable Trust To fund the promotion of the trust's free youth information resources. $3,560.55 $2,500.00 Towards creating communities that relates to the needs of young people.
      Totals   $1,465,571.50 $206,700.00  
      Total Grants recommended School holiday programme providers + community groups     $262,100.00  

    1. That the Community Services Committee confirm the following initiatives eligible for funding through the Community Group Assistance Fund:
      • Innovative projects
      • Projects that have measurable outcomes
      • Projects that address an identified community need
      • Projects that align with Council's strategic goals
      • Projects that are collaborative in nature.
    2. That, due to the number of applications, the Community Services Committee endorse the following criteria in declining applications:
      • Promotional costs;
      • Television and radio programmes;
      • Camps (except where they are part of a Child, Youth and Family approved school holiday programme);

    CARRIED

  13. Top RESOLUTIONS FROM THE GREAT BARRIER COMMUNITY BOARD - COMMUNITY GROUP ACCOMMODATION SUPPORT FUND

    1. That the resolutions from the Great Barrier Community Board dated 18 May 2009 be received.
    2. That the Community Services Committee approves that the Great Barrier Island be exempted from the criteria of the proposed minimum of $2,500 from the Community Group Accommodation Support fund.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 3:55pm

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