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Council member and meetings
Directors Review and Appointment Sub-committee
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OPEN AGENDA

I hereby give notice that a meeting of the

DIRECTORS REVIEW AND APPOINTMENT SUBCOMMITTEE

will be held as follows:

DATE: Wednesday, 29 April 2009
TIME: 2:00 pm
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Priscilla Steel
DEMOCRACY ADVISOR

Members:

Cr Douglas Armstrong, QSO [Chairperson]
Cr Paul Goldsmith
Deputy Mayor David Hay, JP
Cr Richard Northey, ONZM

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Directors Review and Appointment Subcommittee meeting held on Wednesday, 13 August 2008 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top REVISION OF THE AUCKLAND CITY COUNCIL'S POLICY ON APPOINTMENT AND REMUNERATION OF BOARD MEMBERS OF COUNCIL ORGANISATIONS, AND THE BOARD MEMBERS' GUIDE

    Danelle Kostrencic  
    Treasury Advisor 15 April 2009

    Outlining a revision on council's policy on the appointment and remuneration of board members of council organisations, and the board member's guide. Council organisation boards subject to review are Watercare Services Limited (Watercare), Metro Water Limited (Metrowater), Aotea Centre Board of Management (trading as THE EDGEŽ), Parking Advisory Board, and the Property Enterprise Board (PEB).

    Recommending that the Directors' Review and Appointment Subcommittee (DRAS) approves the attached revised policy on appointment and remuneration of board members of council organisations, the board members' guide and the adjustment to the board reviews format adopted in 2006. Further recommending that DRAS delegates the Chairperson of DRAS to notify the chairs of Auckland City Council boards of the changes to these documents, pending Council's approval.

    [ATTACHMENT 4] Pages 1-42

  5. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Priscilla Steel  
    Democracy Advisor 04 Feb 2009
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No.

    		 General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1. Appointments and reappointments for 2009 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, the report contains specific information about members of Auckland City Council's boards.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.