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Council member and meetings
Directors Review and Appointment Sub-committee
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MINUTES OF A MEETING OF THE DIRECTORS REVIEW AND APPOINTMENT SUB-COMMITTEE

HELD ON WEDNESDAY, 13 AUGUST 2008 AT 2:05 PM

PRESENT: Councillor Douglas Armstrong, QSO Chairperson
  Councillor Aaron Bhatnagar  
  Councillor Richard Northey, ONZM  

  1. Top APOLOGIES

    That the apology from the Deputy Mayor, David Hay for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Directors Review and Appointment Sub-Committee meeting held on Thursday, 8 May 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1. Metrowater Board Recruitment Process Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, the report contains specific information about a candidate to the Metrowater board.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    C2. 2008 Board Review: Selection Of Consultant Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, the report contains details of the proposal of a company that has tendered to carry out the 2008 board review. Disclosure would unreasonably prejudice the commercial position of this company relative to other actors in the market.

    		Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    1. That Christien Winter, Managing Partner of Sheffield Limited, be permitted to remain at this meeting after the public has been excluded for confidential item C1 because of her knowledge of the recruitment process. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to that matter because of her detailed knowledge of the recruitment process.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 3:02 pm.