Council member and meetings
OPEN AGENDA
I hereby give
notice that a meeting of the
EVENTS SUB-COMMITTEE
will be held as follows:
| DATE: |
Tuesday, 24 March 2009 |
| TIME: |
3:30 pm |
| VENUE: |
Ngati Whatua Room, Ground Floor |
| |
Auckland Town Hall |
| |
301 Queen Street |
| |
Auckland |
| Janine Chisholm |
| DEMOCRACY ADVISOR |
Members:
| Cr |
Greg |
Moyle, ED [Chairperson] |
| Cr |
John |
Lister, OBE |
| Cr |
Toni |
Millar, JP |
Ex
Officio:
| His Worship the Mayor, Hon John Banks, QSO |
| Deputy Mayor David Hay, JP |
APOLOGIES
There are no apologies.
CONFIRMATION OF MINUTES
The
minutes of the Events Sub-Committee meeting held on Tuesday, 9 December 2008 to
be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Janine Chisholm |
|
| Democracy Advisor |
23 October 2008 |
| Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That
the public be excluded from the following part(s) of the proceedings of this
meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
| Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Event Attraction Opportunities |
Public conduct of
matter would be likely to result in disclosure of information for which
good reason to withhold exists under section 7. |
Section 7(2)(i)
The withholding of the information is
necessary to enable the local authority to carry on, without prejudice
or disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, the report includes information about Auckland City
Council's intention to attract events while in a competitive bidding
process against other cities. Disclosure of our intention to bid for
these events and disclosure of the amount offered to these events will
disadvantage negotiations.
|
S48(1)(a)
The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding
exists under section 7. |
