APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Extraordinary Long-term Council Community Plan (LTCCP) Direction
Setting meeting of the Finance and Strategy Committee held on Tuesday, 7 October
2008 and Tuesday, 18 November 2008 and the Finance and Strategy Committee
meeting held on Wednesday, 19 November 2008 to be confirmed as a true and
correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. TREVOR DUNN - WESTHAVEN MARINA BOARD OF TRUSTEES
Mr
Trevor Dunn will address the Committee regarding representation on the Corporate
Board of Trustees for the Westhaven Marina.
4.2. STEPHEN MOORE - RATES
Mr
Stephen Moore will address the Committee regarding council expenditure and rates
increases.
| [ATTACHMENT 4.2] |
Pages 1-18 |
REPORTS REQUESTED PENDING
| Priscilla Steel |
|
| Democracy Advisor |
3 December 2008 |
Reporting on the reports requested pending for the information of the Committee.
Recommending that the reports requested pending of the Democracy Advisor, dated
3 December 2008, be received.
| [ATTACHMENT 5] |
Pages 19-20 |
DELEGATED DECISIONS OF THE GROUP MANAGER PROPERTY
| Priscilla Steel |
|
| Democracy Advisor |
30 November 2008 |
Providing a list of decisions made under the Group Manager Property's delegation
since 1 November 2008.
Recommending that the decisions made under the Group Manager Property's
delegation be noted.
| [ATTACHMENT 6] |
Pages 21-22 |
FINANCIAL REPORT FOR THE FOUR MONTHS ENDED 31 OCTOBER 2008
| Joy Buckingham |
|
| Operational Reporting Manager |
25 November 2008 |
Providing the financial report for four months ended 31 October 2008 outlining
council 's operating deficit, capital expenditure, balance sheet and cashflow
for the Committee's consideration.
Recommending that the report be received, noting operating expenditure is $7.2
million below budget, the year to date capital expenditure under spend is $12.3
million against budget, and that decisions made at the 18 November 2008
direction setting meeting resulted in the reprioritisation of $53.7 million of
the 2008/2009 capital expenditure.
| [ATTACHMENT 7] |
Pages 23-32 |
HOMELESS REPORT
| Eric Perry |
|
| Democracy Advisor |
3 December 2008 |
Providing an extract of the minutes of the Community Services Committee meeting
held on 3 December 2008 where an item on the Homeless Report was resolved, inter
alia:
- That the Community Services Committee recommends
to the Finance and Strategy Committee that unbudgeted funding to the value of up
to $50,000 be provided for the development of a bylaw to manage identified
homeless and other issues as identified in the report of the Group Manager -
Art, Community and Recreation Policy, dated 18 November 2008.
Recommending that the Committee consider the unbudgeted expenditure for the
development of the bylaw.
| [ATTACHMENT 8] |
Pages 33-54 |
AUCKLAND REGIONAL TRANSPORT NETWORK LIMITED ANNUAL REPORT AND ANNUAL MEETING
| Kris Munday |
|
| Policy Analyst |
1 December 2008 |
Providing an outline of
Auckland Regional Transport Network Limited's (ARTNL) 2007/08 annual report.
ARTNL performed well over the year ending 30 June 2008 and achieved a net
surplus after tax of $225,000. While this is less than its 2006/07 result, its
objective was only to break even financially. ARTNL will remain a council
controlled organisations until Britomart is transferred to the Auckland Regional
Council/Auckland Regional Transport Authority group.
Recommending that the
Committee recommends to Council to vote in favour of ARTNL's 2008 annual meeting
resolutions:
- That ARTNL's annual report be
received, noting that the net surplus after tax was $225,000;
- That the financial statements and
reports for the year ended 30 June 2008 be considered and adopted;
- That the Controller and
Auditor-General be reappointed; and
- That Councillor Armstrong be
delegated to vote on behalf of Auckland City Council.
| [ATTACHMENT 9] |
Pages 55-96 |
PROPOSED RETAIL BOND ISSUE FOR MARCH 2009
| Joe Tooman |
|
| Treasury Dealer |
27 November 2008 |
Outlining plans to proceed
with a retail bond issue as part of the revised 2008/09 funding strategy for an
amount up to $200 million plus oversubscriptions (if required) and a term of
seven years. The proceeds will be used to refinance existing short-term debt and
other debt maturities and cover the remainder of the current financial year's
borrowing requirements.
Retail bonds can be issued
to both wholesale investors (e.g. banks) and retail investors (e.g.
individuals). Early indications are that Auckland City Council could expect $170
- $240 million of retail demand and $60 - $80 million of wholesale demand.
Recommending that the
Committee approves the creation of the retail bond issue and appoints two of its
members, plus a back-up, to sign the Certificate of Compliance when the
Investment Statement is ready to be released. Further recommending that the
Committee delegates authority to the General Manager Finance to approve the
final structure and term of the retail bond issue.
| [ATTACHMENT 10] |
Pages 97-104 |
DELEGATIONS REGISTER
| Terry Sugrue |
|
| Corporate Counsel, Governance and Democracy |
3 December 2008 |
Providing a report on the review and revision of the delegations register which
would see the current register split into two - a "Governance Register" and a
"Chief Executive's Register".
The
Governance Register addresses all governance delegations setting out the
specific and general delegations council gives to committees, subcommittees,
boards, community boards and other subordinate decision making bodies. The Chief
Executive's Register will contain those delegations the Chief Executive gives to
staff.
Recommending that the Committee revokes all existing delegations and endorses
the Governance Register section of the revised Auckland City Council Delegations
Register, noting the budgeted expenditure financial delegations to various
parties.
Further recommending that the resolutions relating to the Delegations Register
passed by the Community Services Committee on 3 December 2008 also be
considered.
| [ATTACHMENT 11 and 11A] |
Pages 105-258 |
REVIEW OF METROWATER'S PERFORMANCE FOR THE FIRST QUARTER - 2008/09
| Catherine Syme |
|
| Policy Analyst |
20 November 2008 |
Outlining the findings of the review of Metro Water Limited's (Metrowater)
report for the first quarter ending 30 September 2008.
Recommending that it be noted that Metrowater's net profit before tax for the
quarter was $3.78 million, $504,000 under budget and met its first quarter
targets in relation to three out of four key performance indicators. Metrowater
has also made satisfactory progress in relation to its three long-term measures
of environmental, conservation and affordability.
| [ATTACHMENT 12] |
Pages 259-282 |
REVIEW OF THE EDGEŽ'S PERFORMANCE FOR THE QUARTER ENDING 30 SEPTEMBER 2008
| Neil Huang |
|
| Treasury Advisor |
27 November 2008 |
Reporting on the performance of THE EDGEŽ for the quarter ending 30 September
2008.
Recommending that it be noted that THE EDGEŽ reported a net operating deficit of
$54,239 for the quarter ending 30 September 2008 and it is on track to meet all
its performance targets set out in the 2008/2009 Statement of Intent (SOI).
| [ATTACHMENT 13] |
Pages 283-290 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Priscilla Steel |
|
| Democracy Advisor |
3 December 2008 |
| Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on Section 48(1)(a) of the Local
Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public, as follows:
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each
matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this
resolution |
| C1. |
REVIEW OF THE EDGEŽ'S PERFORMANCE FOR THE QUARTER ENDING 30 SEPTEMBER
2008 |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(b)(ii) The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is
the subject of the information.
In
particular, the report contains commercially sensitive information
relating to THE EDGEŽ such as the financial outcomes of individual
events and/or contribution margins, which if release to the public,
would disadvantage THE EDGEŽ in the very competitive market in which it
operates. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7. |
| C2. |
REVIEW OF WATERCARE'S PERFORMANCE FOR THE QUARTER ENDING 30 SEPTEMBER
2008 |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(b)(ii) The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is
the subject of the information.
In particular,
the report contains capital and operating expenditure information
relating to suppliers, contractors and other third parties, which if
released to the public, would prejudice and disadvantage Watercare
Services Limited's commercial position. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7. |
| C3. |
REVIEW OF THE PARKING ADVISORY BOARD'S PERFORMANCE FOR THE FIRST QUATER |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(h) The
withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In particular,
this report contains material that in a competitive environment,
competing with privately owned car parks, disclosure of strategic intent
could have an adverse impact on the market. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7. |
| C4. |
DELEGATED DECISIONS OF THE GROUP MANAGER PROPERTY |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(h) The
withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In particular,
the report contains references to the property's value and information
that may impact on the property owner's commercial activities;
identification of the site and contract terms which form the basis of
negotiations between council and the landowner; sensitive information
about council's proposed intentions for the site, which could prejudice
or disadvantage its commercial activities. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7. |
The text of these resolutions is made available to the public who are
present at the meeting and form part of the minutes of the meeting.
