APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Finance and Strategy Committee meeting held on Wednesday, 18
February 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of 5
minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
REPORTS REQUESTED PENDING
| Priscilla Steel |
|
| Democracy Advisor |
6 March 2009 |
Reporting on the reports requested pending for the information of the Committee.
Recommending that the reports requested pending of the Democracy Advisor, dated
6 March 2009, be received.
DELEGATED DECISIONS OF THE GROUP MANAGER PROPERTY AND PROPERTY MANAGEMENT MANAGER
| Priscilla Steel |
|
| Democracy Advisor |
27 February 2009 |
Providing a list of decisions made under the Group Manager Property and Property
Management Manager's delegation since 1 February 2009.
Recommending that the decisions made under the Group Manager Property and
Property Management Manager's delegation be noted.
WEATHERTIGHT UPDATE
| Sally Grey |
|
| Regulatory Risk and Claims Manager |
25 February 2009 |
Reporting to the Committee on the council's weathertight status updated.
Auckland City Council is currently handling 940 active claims involving 1805
properties. The Minister for Housing has invited Auckland City Council to
nominate an officer/officers to join an external reference group chaired by the
Department of Building and Housing to research the size and scope of the
residual leaky homes problem. Auckland City Council is committed to working with
central government to develop a model that delivers results.
Recommending that the Committee notes the on-going significance of the
weathertight problem and the important milestones being achieved by the test
cases being run in the High Court and the appeals to the Court of Appeal.
Further recommending that it be noted that both council and Local Government New
Zealand believe a different approach is required that allows funds to be put
into the repair of homes not the legal process.
| [ATTACHMENT 7] |
Pages 5-10 |
TRUSTS AND RESERVES
| Mark Donovan |
|
| Corporate Financial Analyst |
12 February 2009 |
Outlining an overview of council administered funds for the six months ended 31
December 2008. Auckland City Council is a trustee and administrator of a member
of trusts, statutory reserves and special funds.
Recommending that the Committee approve distributions of $1.4 million for the
six months ended 31 December 2008. The impact of these distributions is to fund
council expenditure, both the expenditure and trust funding were included in the
2008/09 budget.
| [ATTACHMENT 8] |
Pages 11-14 |
FINANCIAL REPORT FOR THE SEVEN MONTHS ENDED 31 JANUARY 2009
| Joy Buckingham |
|
| Acting Operational Reporting Manager |
26 February 2009 |
Providing the financial report for seven months ended 31 January 2009 outlining
council's operating deficit, capital expenditure, balance sheet and cashflow for
the Committee's consideration.
Recommending that the Committee notes the operating expenditure is $11.2 million
favourable to budget and the year to date capital expenditure under spend is
$16.9 million against budget.
| [ATTACHMENT 9] |
Pages 15-24 |
NZ POST PAYMENT OPTION
| Sonya McHardy |
|
| Revenue and Payment Services Team Leader |
3 March 2009 |
Reporting on the merits and cost of a system for payment of council rates, fines
and other bills at New Zealand post shops, with transactions costs being paid by
the customer as requested from the June 2008 Combined Committees meeting.
Recommending that the Committee notes that the payment options for council
rates, fines and other bills are satisfactory as they stand at Westpac Bank and
that moving the 'over the counter' payment option to NZ Post would result in
increased costs that would be imposed on all ratepayers.
| [ATTACHMENT 10] |
Pages 25-32 |
LOCAL GOVERNMENT NEW ZEALAND ANNUAL CONFERENCE 2009 - COUNCIL DELEGATES
| Mike Giddey |
|
| Democracy Advisor |
4 March 2009 |
Notifying the Committee of upcoming the annual Local Government New Zealand
Conference 2009 to be held in Christchurch from 26 July to 29 July 2009.
Recommending that the Committee delegates the Mayor and Deputy Mayor to appoint
members, including the principal (voting) delegate, to represent the Auckland
City Council to the annual Local Government New Zealand Conference 2009.
| [ATTACHMENT 11] |
Pages 33-34 |
AUCKLAND ART GALLERY DEVELOPMENT PROJECT
| Richard Cole |
|
| Special Projects Team Leader, Property Group |
3 March 2009 |
Providing an update on the cost and work programme implications of some previous
Environment Court decisions on the Art Gallery development.
Recommending that it be noted that an estimated $2.0 to $2.5 million additional
unbudgeted cost arose from on-going engagement in the Environment Court process,
and that the Art Gallery development project team is undertaking a value
management review of all costs and that any proposed adjustment to the budget
will be reported to the June 2009 Combined Committees.
| [ATTACHMENT 12] |
Pages 35-40 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Priscilla Steel |
|
| Democracy Advisor |
13 Mar 2009 |
| Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1. |
DELEGATED DECISION OF THE GROUP MANAGER PROPERTY AND PROPERTY MANAGEMENT
MANAGER |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(h) The
withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains references to the property's value and
information that may impact on the property owner's commercial
activities; identification of the site and contract terms which form the
basis of negotiations between council and the landowner; sensitive
information about council's proposed intentions for the site, which
could prejudice or disadvantage its commercial activities. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7. |
The text of these resolutions is made available to the public who are
present at the meeting and form part of the minutes of the meeting.
