APOLOGIES
At the close of the agenda no apologies had been
received.
CONFIRMATION OF MINUTES
The minutes of the Finance and Strategy Committee meeting
held on Wednesday, 25 March 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local
Government Official Information and Meetings Act 1987 (as amended) states: |
| "An item that is not on the
agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member explains
at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item is
not on the agenda; and |
| |
(ii) |
The reason why the discussion
of the item cannot be delayed until a subsequent meeting." |
| Section 46A(7A) of the Local
Government Official Information and Meetings Act 1987 (as amended) states: |
| "Where an item is not on the
agenda for a meeting,- |
| (a) |
That item may be discussed at
that meeting if- |
| |
(i) |
That item is a minor matter
relating to the general business of the local authority; and |
| |
(ii) |
The presiding member explains
at the beginning of the meeting, at a time when it is open to the public,
that the item will be discussed at the meeting; but |
| (b) |
no resolution, decision, or
recommendation may be made in respect of that item except to refer that item
to a subsequent meeting of the local authority for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there may
be questions from members.
At the close of the
agenda no requests to speak had been received.
REPORTS REQUESTED/PENDING
| Priscilla Steel |
|
| Democracy Advisor |
7 April 2009 |
Reporting on the reports requested/pending for the
information of the Committee.
Recommending that the reports requested/pending of the
Democracy Advisor, dated 7 April 2009, be received, noting the changes listed.
DELEGATED DECISIONS OF THE GROUP MANAGER PROPERTY AND PROPERTY MANAGEMENT MANAGER
| Priscilla Steel |
|
| Democracy Advisor |
7 April 2009 |
Providing a list of decisions made under the Group
Manager Property and Property Management Manager's delegation since 1 March
2009.
Recommending that the decisions made under the Group
Manager Property and Property Management Manager's delegation be noted.
WORKING PARTY RECOMMENDATION ON COUNCILLOR CASEY'S NOTICE OF MOTION ON THE USE OF ELECTRONIC DEVICES BY COUNCILLORS AT COMMITTEE MEETINGS
| Aaron Bhatnagar |
|
| Auckland City Councillor |
6 April 2009 |
The Finance and Strategy Committee resolved on 18
February 2009:
That a Working Party be established consisting of
Councillor Casey, Councillor Donnelly and Councillor Bhatnagar to consider the
recommendations in Councillor Casey's notice of motion to adopt new standing
orders to govern councillors' use of electronic devices during meetings, and
report back to the Finance and Strategy Committee on the need or otherwise to
change council's standing orders.
The Electronic Devices Working Party met on 17 March 2009
to consider the above.
Councillor Bhatnagar will provide a verbal report on the
outcome reached by the Electronic Devices Working Party.
SUBMISSION TO THE LOCAL GOVERNMENT COMMISSION ON THE PROPOSAL TO TRANSFER THE HAURAKI GULF ISLANDS (EXCLUDING RANGITOTO AND BROWNS ISLAND) FROM AUCKLAND CITY AND AUCKLAND REGIONAL COUNCIL (ARC) TO THAMES-COROMANDEL DISTRICT COUNCIL (TCDC) AND ENVIRONMENT WAIKATO
| Megan Tyler |
|
| Manager - Island Sector |
7 April 2009 |
Reporting on Auckland City Council's submission against a proposal to
transfer the Hauraki Gulf Islands (excluding Rangitoto and Browns Island) from
Auckland City Council and Auckland Regional Council to Thames-Coromandel
District Council and Environment Waikato.
Recommending that the Committee opposes the proposal to transfer the
Hauraki Gulf Islands to Thames-Coromandel District and Environment Waikato.
Further recommending that the Committee delegates to the Chief Executive to
appear at the hearing on behalf of Auckland City Council.
| [ATTACHMENT 8] |
Pages 1-20 |
AUCKLAND CITY COUNCIL SELECT COMMITTEE SUBMISSION ON FRANKLIN DISTRICT COUNCIL (CONTRIBUTIONS TO MUSEUMS) AMENDMENT BILL 2008
| Leigh Redshaw |
|
| Manager Partnership and Funding |
7 April 2009 |
Outlining a report on a submission to the Local
Government and Environment Committee on the matter of the Franklin District
Council (Contributions to Museums) Amendment Bill 2008.
The Bill seeks to amend both the Auckland War Memorial
Museum Act 1996 and the Museum of Transport and Technology Act 2000 by inserting
a new definition of "district".
Recommending that the Committee approves the submission
and delegates to the Chief Executive to approve the final wording of the
submission to the Select Committee.
| [ATTACHMENT 9] |
Pages
5-10 |
DECEMBER 2008 QUARTER TREASURY OUTCOMES VERSUS RISK LIMITS
| Jason Isherwood |
|
| Funds Manager |
27 March 2009 |
Reporting on the Treasury Group's compliance with
Auckland City Council's Treasury Management Policy (TMP) and the strategic risk
limits contained in the Treasury Operating Manual, and its performance versus
benchmarks for the quarter ended 31 December 2008.
Recommending that the Committee notes that during the
December quarter, the Treasury Group operated within the policy limits
established by the TMP and as at 31 December, the cost of the debt portfolio was
7.34% and the return on the Trusts and Reserves portfolio was 7.29%. Further
recommending that it be noted that following the successful placement of $100
million of bonds with institutional investors, the quantum of funding required
under the retail issue reduced to $150 million.
| [ATTACHMENT 10] |
Pages
11-20 |
FINANCIAL REPORT FOR THE EIGHT MONTHS ENDED 28 FEBRUARY 2009
| Joy Buckingham |
|
| Operational Reporting Manager |
20 March 2009 |
Providing the financial report for seven months ended 28
February 2009 outlining council's operating statement, capital expenditure,
balance sheet and cashflow for the Committee's consideration.
Recommending that the Committee notes the operating
expenditure is $11.9 million favourable to budget and the year to date capital
expenditure under spend is $24.8 million against budget.
| [ATTACHMENT 11] |
Pages
21-34 |
GOVERNANCE DELEGATIONS REGISTER AMENDMENTS
| Terry Sugrue |
|
| Corporate Counsel, Governance and Democracy |
6 April 2009 |
Outlining a report on the updated amendments to the
Governance Register. New powers need to be delegated to the Regional Governance
Committee and more clarity needs to be provided around other governance
delegations.
Recommending that the Committee endorses and recommend
the amendments to the Governance Register to Council. Further recommending that
the Committee appoints the Chairperson and Deputy Chairperson of the Finance and
Strategy Committee the power to consider and approve the final wording of any
further proposed amendments to the delegations for the Regional Governance
Committee in consultation with the Chairperson and Deputy Chairperson of the
Regional Governance Committee.
| [ATTACHMENT 12] |
Pages
35-86 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Priscilla Steel |
|
| Democracy Advisor |
07 Apr 2009 |
| Section 48, Local Government
Official Information and Meetings Act 1987: |
The following motion is submitted for consideration:
That the public be excluded from the following
part(s) of the proceedings of this meeting.
The general subject of each matter to be considered
while the public is excluded, the reason for passing this resolution in relation
to each matter, and the specific grounds under Section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
|
Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each
matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this
resolution |
| C1. |
DELEGATED DECISIONS OF THE GROUP MANAGER PROPERTY AND PROPERTY MANAGEMENT
MANAGER |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(h) The withholding of
the information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the
report contains references to the property's value and information that may
impact on the property owner's commercial activities; identification of the
site and contract terms which form the basis of negotiations between council
and the landowner; sensitive information about council's proposed intentions
for the site, which could prejudice or disadvantage its commercial
activities. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7. |
| C2. |
WATERCARE'S 2009 STATEMENT OF CORPORATE INTENT |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(i)
The withholding of
the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the
report will inform Auckland City Council's recommendations to SRG regarding
Watercare's Statement of Intent, which in turn will influence the SRG's
joint position on this issue. Its disclosure to the public, and thus to the
other negotiating party, has the potential to cause prejudice or
disadvantage once the negotiations with Watercare take place. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7. |
| C3. |
REVIEW OF WATERCARE'S 2009 FUNDING PLAN |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(i)
The withholding of
the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the
report will inform Auckland City Council's recommendations to SRG regarding
Watercare's Statement of Intent, which in turn will influence the SRG's
joint position on this issue. Its disclosure to the public, and thus to the
other negotiating party, has the potential to cause prejudice or
disadvantage once the negotiations with Watercare take place. |
Section 48(1)(a) The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7. |
The text of these resolutions is made available to the public who are
present at the meeting and form part of the minutes of the meeting.
