Skip navigation
Council member and meetings
Finance and Strategy Committee
Back to contents AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

FINANCE AND STRATEGY COMMITTEE

will be held as follows:

DATE: Wednesday, 19 August 2009
TIME: 9:30am
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Soo Jean Kok
DEMOCRACY ADVISOR

Members:

Cr Douglas Armstrong, QSO [Chairperson]
Cr Paul Goldsmith [Deputy Chairperson]
Cr Aaron Bhatnagar
Cr Dr Cathy Casey
Cr Mark Donnelly
Cr Peseta Sam Lotu-Iiga, MP
Cr Richard Northey, ONZM

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor, David Hay, JP

  1. Top APOLOGIES

    An apology has been received from Councillor Lotu-Iiga for non-attendance.

  2. Top CONFIRMATION OF MINUTES

    1. The minutes of the Finance and Strategy Committee meeting held on Wednesday, 17 June 2009 to be confirmed as a true and correct record.
    2. The minutes of the Finance and Strategy Committee - Council Controlled Organisation meeting held on Wednesday, 24 June 2009 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    At the close of the agenda no requests to speak had been received.

  5. Top REPORTS REQUESTED/PENDING

    Soo Jean Kok  
    Democracy Advisor 7 August 2009

    Reporting on the reports requested/pending for the information of the Committee.

    Recommending that the reports requested/pending of the Democracy Advisor, dated 7 August 2009, be received, noting the changes listed.

    [ATTACHMENT 5] Pages 1-2

  6. Top JUNE 2009 QUARTER TREASURY OUTCOMES VERSUS RISK LIMITS

    Jason Isherwood  
    Funds Manager 3 August 2009

    Reporting on the Treasury Group's compliance with Auckland City Council's Treasury Management Policy (TMP) and the strategic risk limits contained in the Treasury Operating Manual and its performance for the quarter ended 30 June 2009. There was full compliance with the Treasury Management Policies and no breaches of the strategic risk limits approved by the Treasury Management Steering Group (TMSG).

    Recommending that the Committee notes that during the June 2009 quarter, the Treasury Group operated within the policy limits established by the TMP and as at 30 June, the cost of the debt was 7.00% and the return on the Trusts and Reserves portfolio was 6.80%, and Auckland City Council's actual group interest expense for financial year 2008/2009 was $28.083 million.

    Further recommending that it be noted that the General Manager Finance has been delegated authority to discuss borrowing strategies with the Auckland Transition Agency.

    [ATTACHMENT 6] Pages 3-22

  7. Top ESTABLISHMENT OF NEW ZEALAND EXCHANGE REPORTING SUB - COMMITTEE

    Mark Donovan  
    Financial Accounting Manager 7 August 2009

    Providing a report on the requirements of the NZX Listing Rules for Auckland City Council to list debt securities on the NZX debt market. Auckland City Council is required to make a preliminary announcement to NZX of its financial results for the year ended 30 June 2009 by 28 August 2009 and submit its annual report upon adoption on 24 September 2009.

    Recommending that the Committee endorses the establishment of a sub-committee for the purposes of approving Auckland City Council's financial reporting announcements to the NZX and that the first meeting of the sub-committee be held on Thursday, 27 August 2009.

    [ATTACHMENT 7] Pages 23-26

  8. Top RATES, REMISSIONS

    Grant Baddeley  
    Manager, Revenue and Payment Services 29 July 2009

    Reporting on the summary of rates remissions granted for the rating year ending 30 June 2009.

    The total rates remissions granted under the policies for the 2008/2009 rating year was $3,578,395.69.

    Recommending that the Rates, Remissions report and decisions relating to rates remissions made in terms of Auckland City Council's policies on the remission of rates, be received.

    [ATTACHMENT 8] Pages 27-46

  9. Top RATES, PENALTY REMISSIONS 2008/09

    Grant Baddeley  
    Manager, Revenue and Payment Services 20 July 2009

    Reporting on the summary of rates penalty remissions granted for the 2008/2009 ratting year ending 30 June 2009.

    The total penalties remitted under policy for the 2008/2009 rating year was $527,804.

    Recommending that the Rates, Penalty Remissions report and decisions relating to rates penalty remission made under delegated authority in terms of Auckland City Council's policy on the remission of rates penalties, be received.

    [ATTACHMENT 9] Pages 47-54

  10. Top RATES, POSTPONED

    Grant Baddeley  
    Manager, Revenue and Payment Services 21 July 2009

    Reporting on the summary of postponed rates as at 30 June 2009.

    As at 30 June 2009, Auckland City Council has 46 rates accounts with a total of $135,125.01 of rates postponed under these policies.

    Recommending that the Rates, Postponed report relating to postponed rates, be received.

    [ATTACHMENT 10] Pages 55-64

  11. Top RATING DIFFERENTIALS

    Soo Jean Kok  
    Democracy Advisor 22 June 2009

    Providing an extract from the minutes of the Great Barrier Community Board meeting held on Monday, 15 June 2009 where an item on Rating Differentials was resolved, inter alia:

    1. That the Finance and Strategy Committee be requested to review the rating differential that applies to properties affected by Sites of Ecological Significance, Sensitive Areas or Heritage Designations under the Hauraki Gulf Islands District Plan, so that all properties affected by these designations default to a Farming and Open Space rating differential classification.

    Recommending that the resolutions from the 15 June 2009 Great Barrier Community Board meeting, be considered.

    [ATTACHMENT 11] Pages 65-72

  12. Top DELEGATED DECISIONS OF THE GROUP MANAGER PROPERTY AND PROPERTY MANAGEMENT MANAGER

    Shirley Dando  
    PA to Property Group Manager 10 June 2009

    Providing a list of decisions made under the Group Manager Property and Property Management Manager's delegation since 1 June 2009.

    Recommending that the decisions made under the Group Manager Property and Property Management Manager's delegation be noted.

    [ATTACHMENT 12] Pages 73-74

  13. Top CONTRACT AND TENDER ACTIVITY MAY - JULY 2009

    Zanitha Hyder  
    Procurement Analyst 28 July 2009

    Outlining a report on significant organisation-wide procurement activity, tenders opened, contracts awarded and the changes to the delegations in December 2008 requiring executed contracts in excess of $1 million to be reported to the Finance and Strategy Committee.

    Recommending that the Committee notes the schedules showing:

    • contracts executed under delegation;
    • the opening of tenders and responses to Requests for Proposals (RFP) over $250,000; and
    • contracts awarded but not yet executed.
    [ATTACHMENT 13] Pages 75-84

  14. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Soo Jean Kok  
    Democracy Advisor 29 Jul 2009
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1. RATES, MAORI LAND Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, the report contains assessment numbers and property locations of properties for which rates are recommended to be written off which could lead to the identification of the property owners concerned.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    C2. PROPERTY ENTERPRISE BOARD DRAFT STATEMENT OF INTENT FOR 2009/2010 - 2011/2012 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report contains information about potential property transactions that would place council at a disadvantage in carrying out commercial activities if released to the public.

    		Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3. DELEGATED DECISIONS OF THE GROUP MANAGER PROPERTY AND PROPERTY MANAGEMENT MANAGER Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report contains references to the property's value and information that may impact on the property owner's commercial activities; identification of the site and contract terms which form the basis of negotiations between council and the landowner; sensitive information about council's proposed intentions for the site, which could prejudice or disadvantage its commercial activities.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.