|
|
|
Council member and meetings
MINUTES OF A MEETING OF THE
FINANCE AND STRATEGY COMMITTEE
HELD ON WEDNESDAY, 19 NOVEMBER 2008 AT 9:34 AM
| PRESENT: |
Councillors: |
Douglas |
Armstrong, QSO |
Chairperson |
| |
|
Peseta Sam |
Lotu-Iiga |
Deputy Chairperson |
| |
|
Aaron |
Bhatnagar |
|
| |
|
Dr Cathy |
Casey |
[Until 10.45am, item 9]
[From 10.49am, item 10] |
| |
|
Mark |
Donnelly |
|
| |
|
Paul |
Goldsmith |
|
| |
|
Richard |
Northey, ONZM |
[Until 10.30am, item 7]
From 10.37am, item 8] |
| ALSO PRESENT: |
Councillors: |
Leila |
Boyle |
[Until 10.37am, item 8][From 10.49am, item 10] |
| |
|
Bill |
Christian, JP |
[Until 10.37am, item 8] |
| |
|
Toni |
Millar, JP |
[From 11.43am, item 15] |
| |
|
Denise |
Roche |
[From 10.09am, item 6]
[Until 11.28am, item 14]
[From 11.35am, item 14] |
 APOLOGIES
There were no apologies.
CONFIRMATION OF MINUTES
That the minutes of the Finance and Strategy Committee meeting held on
Wednesday, 15 October 2008 be confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
There was no extraordinary business.
PUBLIC FORUM
4.1 MS PENNY BRIGHT - METROWATER ISSUES AND 'ONE PLAN' FOR AUCKLAND GOVERNANCE
Ms
Penny Bright was in attendance to address the committee regarding the building
of 'contractocracy' within Council Controlled Organisations, lack of
transparency in the awarding of contracts, Metrowater issues, and the latest
developments of the 'One Plan' for Auckland Governance.
[ATTACHMENT 4.1]
That Ms Bright's presentation regarding Metrowater issues be received.
CARRIED
REPORTS REQUESTED/PENDING
That the reports requested/pending of the Democracy advisor, dated 10 November
2008, be amended as follows:
|
Row |
Target Date |
Report Title |
Reason for Changing
Target Date |
| 1 |
From Nov 08 now Dec 08 |
Governance options for
the Zoo |
More time is required
to complete this report. |
CARRIED
FINANCE AND STRATEGY COMMITTEE DELEGATIONS
A. That the Finance and Strategy Committee endorse the delegations for
the Finance and Strategy Committee and Director's Review and Appointment
Subcommittee as set out below, for reporting to the full Council:
Finance
and Strategy Committee
| Function |
Description |
Delegate |
| Committee Scope Except as noted otherwise, the source for the
statement of scope, purpose, key committee activities and
accountabilities and principal outcomes is Resolution 9vi from the 28
February 2008 Council meeting |
Statement of Scope: Power to lead and
develop policy, strategy and monitoring of council's financial
management, council corporate business, funding and asset management
plans, commercial investment and statements of intent. |
Finance and Strategy Committee |
| Committee Scope |
Purpose: Power to set policy and strategy.
Undertake statutory powers. Monitor performance. Link to annual
planning and input into long term council community plan. Asset
Management - policy, monitoring. Consider unbudgeted expenditure. |
Finance and Strategy Committee |
| Committee Scope |
Principal outcomes: Overall development of
financial policies for council and for the direction of the city,
balancing all strategic needs and monitoring process against the LTTCP
and annual plan. Review unbudgeted funds requests recommended by other
committees. Provide guidance for council corporate business, assets,
commercial investments, and financial transactions. Monitor governance
performance of Statements of Intent including organisational robustness,
quality of boards and directors. |
Finance and Strategy Committee |
|
Key Committee Activity / Accountability |
Council planning and reporting: Power to
recommend to council governance strategies that balance all the
strategic needs of the city. |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Financial policies: Power to develop
financial policies for council, including rates, investment and
borrowing, treasury management and significance policies |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Financial Monitoring: Power to monitor the
overall financial performance of the council. |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
LTTCP/ Annual Plan: Power to approve process
for developing the LTTCP/ Annual Plan. Monitor on a regular basis
progress against the LTTCP and Annual Plan. Review and recommend to
council the Annual Report |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Corporate governance: Power for governance
overview of council corporate business including provision of funding
and asset management plans for corporate assets to ensure that an
efficient and effective council is funded |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Commercial matters: Power to assess
performance of commercial investments |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Financial transaction: Power to review and
approve financial transactions outside officer delegations. |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
CCO Stewardship: Power to set Statements of
Intent (SOIs) with appropriate committee for strategic outcomes sought
by council controlled organisations (CCOs). |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Directors Review and Appointments: Power to
review performance of boards and directors. To appoint and remove
Directors. |
Finance and Strategy Committee |
| Directors Review and Appointments
[Source: 04-07 Directors Review and Appointments
Sub-Committee] |
Power to review the performance of boards of
directors where the council has a financial, statutory or beneficial
interest. |
Finance and Strategy Committee |
| Directors Review and Appointments
[Source: 04-07 Directors Review and Appointments
Sub-Committee] |
Power to decide on re-appointments of directors
where the council has a financial, statutory or beneficial interest. |
Finance and Strategy Committee |
| Directors Review and Appointments
[Source: 04-07 Directors Review and Appointments
Sub-Committee] |
Power to consider short listed candidates for
vacancies on boards of directors where the council has a financial,
statutory or beneficial interest. |
Finance and Strategy Committee |
| Directors Review and Appointments
[Source: 04-07 Directors Review and Appointments
Sub-Committee] |
Power to recommend to the council any new
appointments for council controlled organisations and organisations
where council has a financial interest. |
Finance and Strategy Committee |
| Directors Review and Appointments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve review of fees and remuneration
for directors on boards. |
Finance and Strategy Committee |
| Strategy [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council about
policies and strategies for matters within the committee's field of
activities. |
Finance and Strategy Committee |
| Strategy [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on the
level of rates revenue required and how rates should be levied. |
Finance and Strategy Committee |
| Strategy [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on
policies in areas where no other committee has responsibility. |
Finance and Strategy Committee |
| Strategy [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on the
initiation and promotion of policies that enable the council to obtain
additional resources. |
Finance and Strategy Committee |
| Strategy [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on the
appropriate budget and non-asset-management service levels. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on the
writing off debts over $250,000 and sales of property to recover rating
debts. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on
borrowing authorities other than in accordance with long term council
community plan or annual plan. |
Finance and Strategy Committee |
| Financial [Source: Revised Financial Delegations] |
Power to commit the
council to financial transactions (or projects consisting of multiple
transactions) relating to goods, services, interests in real estate
(other than community leases), grants, guarantees, indemnities and the
disposal of assets up to $10,000,000 (in total for capital expenditure
matters, and in any one financial year for operational expenditure
matters). This includes authority to vary or terminate such
transactions. Conditional on: expenditure being budgeted for;
compliance with the procedures identified in any relevant financial
authority manual in relation to each transaction; and, with regard to
the purchase and disposal of assets, the transaction being in accordance
with the long-term council community plan. |
Finance and Strategy Committee |
| Financial [Source: Inserted by ACC Legal Services as part of
financial delegations review] |
Power to approve financial authority manuals. |
Finance and Strategy Committee |
| Financial |
Power to move between years amounts exceeding
$1,000,000 whether or not a matching items can be found in both budgets
or for new projects not in the long-term council community plan. |
Finance and Strategy Committee |
| Financial [Source: Revised financial delegations] |
Power to write off outstanding accounts (excluding
rates) and wholly or partly remit fees and charges up to $500,000. |
Finance and Strategy Committee |
| Financial [Source: Revised financial delegations] |
Power to settle uninsured claims for compensation
or damages not exceeding $500,000. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to revise and recommend the annual budget,
identify savings and reallocate budgets between functions and groups
during the financial year. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to monitor the council's financial position
and performance on a monthly basis and to make decisions in response,
including reprioritisation to ensure capital expenditure budgets are
achieved. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve payment for the mayor and
councillors travelling on council business, where the travel is not
covered under the field of activity of a standing committee or where
there is no budget provided. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to set general policy and to make specific
policy decisions about construction and property issues on the Britomart
project. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve finance from the Auckland
Improvement Trust account for the purchase of major additions to the
rare book collection as recommended by the Group Manager, Auckland City
Libraries. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to oversee the management of companies,
enterprises, stand-alone business units, council-controlled
organisations, council-controlled trading organisations and statutory
bodies in which the council has a statutory, financial or beneficial
interest. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on its
investments or changes to its investments. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to implement the development with vision
policy in order to have a greater role in facilitating quality urban
development throughout the city. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve dividend distribution payments
from subsidiary council-controlled organisations and council-controlled
trading organisations or investments. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve the statement of intent from
subsidiary council-controlled organisations and council-controlled
trading organisations. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council about
adopting the annual reports of subsidiary council-controlled
organisations and council-controlled trading organisations. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve borrowing or incidental
arrangement authorities for the purpose of funding council-controlled
organisations and council-controlled trading organisations. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Directors Review and Appointments
Sub-Committee] |
Power to decide on matters relating to the Auckland
International Airport Ltd annual general meeting for advice to the
relevant officer attending on behalf of council. |
Finance and Strategy Committee |
| Investments [Source: 04-07 Directors Review and Appointments
Sub-Committee]
Finance and Strategy Committee |
Power to appoint council representatives to attend
shareholder meetings of companies where council is a shareholder. |
Finance and Strategy Committee |
| The Edge®
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve with the Arts Culture and
Recreation Committee the annual statement of corporate intent for The
Edge®. |
Finance and Strategy Committee, together with Arts,
Culture and Recreation Committee |
| The Edge®
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to receive regular reports from the Aotea
Centre board of management on the operation of The Edge®. |
Finance and Strategy Committee |
| The Edge®
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to recommend the annual budget for The Edge®. |
Finance and Strategy Committee |
| Treasury Management [Source: 04-07 Finance &
Corporate Business Committee] |
Power to review and note the summary of the
quarterly treasury management strategies approved by the Treasury
Management Steering Group and Power to review and note the outcomes
against approved strategy and policy. |
Finance and Strategy Committee |
| Travel [source: existing register] |
Power to approve payment for travel by elected
representatives and members of council boards on council business from
within current budgets. |
Finance and Strategy Committee |
| Act |
Section |
Description |
Delegate |
| Local Government (Rating) Act 2002 |
All |
Power to exercise all territorial authority powers and
duties contained in the Local Government (Rating) Act 2002 and any
regulations, rules or bylaws made under that Act that are not otherwise
specifically delegated to the Finance and Strategy Committee, except for
the power to make a rate under Subpart 2 of Part 1 of the Act or to
replace rates under Subpart 1 of Part 5 of the Act. |
Finance and Strategy Committee |
| Local Government Act 2002 |
95 and 281 |
Power to conduct public submission hearings on the
draft annual plan and budget. Power to make recommendations to the
council on the draft annual plan and budget. |
Finance and Strategy Committee |
| Local Government Act 2002 |
98 |
Power to make recommendations on adopting the annual
report and the auditor's report on it. |
Finance and Strategy Committee |
| Local Government Act 2002 |
93 and 279 |
Power to make recommendations to the council on the
Long Term Council Community Plan following special consultative
procedure. Conditional on this power only being exercised in meetings
for which all councillors have been deemed to be members of the Finance
and Strategy Committee. |
Finance and Strategy Committee |
| Local Government Act 2002 |
150 |
Power
to prescribe fees or charges, which are not otherwise prescribed, and
which are payable for a certificate, authority, approval, permit, or
consent from, or inspection by, the council in respect of a matter
provided for in a bylaw or under any other enactment. Conditional on
use of the special consultative procedure and the legislation not
stating that the matter is to be free of charge. |
Finance and Strategy Committee |
Director's Review and Appointment Subcommittee
| Function |
Description |
Delegate |
| Committee Scope |
Statement of Scope:
Power to review the composition and performance of the Council's boards. |
Directors Review and Appointments Subcommittee |
| Committee Scope |
Purpose: Power to monitor the performance of all
the Council's boards and ensure their efficient operation. |
Directors Review and Appointments Subcommittee |
| Committee Scope |
Principal outcomes: Duty to pursue the efficient
operation of the Council's boards. |
Directors Review and Appointments Subcommittee |
| Key Committee Activity / Accountability |
Composition: Power to review the composition of the
Council's boards. |
Directors Review and Appointments Subcommittee |
| Key Committee Activity / Accountability |
Performance: Power to review the performance of the
Council's boards. |
Directors Review and Appointments Subcommittee |
| Appointments |
Power to make
recommendations to Council, through the Finance and Strategy Committee,
on reappointments to the Council's boards. |
Directors Review and Appointments Subcommittee |
| Appointments |
Power to make recommendations to Council, through the
Finance and Strategy Committee, on removing members from Council's
boards. |
Directors Review and Appointments Subcommittee |
| Appointments |
Power to shortlist and interview candidates for
positions on the Council's boards. |
Directors Review and Appointments Subcommittee |
| Appointments |
Power to make recommendations to the Council, through
the Finance and Strategy Committee, on new appointments to Council's
boards. |
Directors Review and Appointments Subcommittee |
| Fees |
Power to make recommendations to the Finance and
Strategy Committee on proposed fee increases for board members. |
Directors Review and Appointments Subcommittee |
- That the Finance and Strategy Committee appoint the Chair and the
Deputy Chair, the power to consider and approve any further amendments, made by
the Finance and Strategy Committee or by the Delegations Working Party, to the
delegations for the Finance and Strategy Committee and/or Director's Review and
Appointment Subcommittee.
Cr Northey moved the following
amendment by way of replacement:
| Financial [Source: Revised Financial Delegations] |
Power to commit the
council to financial transactions (or projects consisting of multiple
transactions) relating to goods, services, interests in real estate
(other than community leases), grants, guarantees, indemnities and the
disposal of assets up to $2,000,000 (in total for capital expenditure
matters, and in any one financial year for operational expenditure
matters). This financial limit of $2,000,000 should apply to all
Committees delegations. |
Finance and Strategy Committee |
A
division was called for, voting on which was as follows:
| For the
Motion: |
Against the
Motion: |
| Cr Dr Cathy Casey Cr Richard Northey |
Cr Douglas Armstrong Cr Aaron Bhatnagar
Cr Mark Donnelly
Cr Paul Goldsmith
Cr Peseta Sam Lotu-Iiga |
His Worship the Mayor and Deputy Mayor David Hay were absent.
The
motion was declared LOST by 5 votes to 2.
The Chairman put the substantive motion:
- That the Finance and Strategy Committee endorse the delegations for
the Finance and Strategy Committee and Director's Review and Appointment
Subcommittee as set out below, for reporting to the full Council:
Finance
and Strategy Committee
| Function |
Description |
Delegate |
| Committee Scope Except as noted otherwise, the source for the
statement of scope, purpose, key committee activities and
accountabilities and principal outcomes is Resolution 9vi from the 28
February 2008 Council meeting |
Statement of Scope: Power to lead and develop
policy, strategy and monitoring of council's financial management,
council corporate business, funding and asset management plans,
commercial investment and statements of intent. |
Finance and Strategy Committee |
| Committee Scope |
Purpose: Power to set policy and strategy.
Undertake statutory powers. Monitor performance. Link to annual
planning and input into long term council community plan. Asset
Management - policy, monitoring. Consider unbudgeted expenditure. |
Finance and Strategy Committee |
| Committee Scope |
Principal outcomes: Overall development of
financial policies for council and for the direction of the city,
balancing all strategic needs and monitoring process against the LTTCP
and annual plan. Review unbudgeted funds requests recommended by other
committees. Provide guidance for council corporate business, assets,
commercial investments, and financial transactions. Monitor governance
performance of Statements of Intent including organisational robustness,
quality of boards and directors. |
Finance and Strategy Committee |
|
Key Committee Activity / Accountability
|
Council planning and reporting: Power to
recommend to council governance strategies that balance all the
strategic needs of the city. |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Financial policies: Power to develop financial
policies for council, including rates, investment and borrowing,
treasury management and significance policies |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Financial Monitoring: Power to monitor the
overall financial performance of the council. |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
LTTCP/ Annual Plan: Power to approve process for
developing the LTTCP/ Annual Plan (via Combined Committees meeting).
Monitor on a regular basis progress against the LTTCP and Annual Plan.
Review and recommend to council the Annual Report. |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Corporate governance: Power for governance
overview of council corporate business including provision of funding
and asset management plans for corporate assets to ensure that an
efficient and effective council is funded |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Commercial matters: Power to assess performance
of commercial investments |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Financial transaction: Power to review and
approve financial transactions outside officer delegations. |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
CCO Stewardship: Power to set Statements of
Intent (SOIs) with appropriate committee for strategic outcomes sought
by council controlled organisations (CCOs). |
Finance and Strategy Committee |
| Key Committee Activity / Accountability |
Directors Review and Appointments: Power to
review performance of boards and directors. To appoint and remove
Directors. |
Finance and Strategy Committee |
| Directors Review and Appointments
[Source: 04-07 Directors Review and Appointments
Sub-Committee] |
Power to review the performance of boards of
directors where the council has a financial, statutory or beneficial
interest. |
Finance and Strategy Committee |
| Directors Review and Appointments
[Source: 04-07 Directors Review and Appointments
Sub-Committee] |
Power to decide on re-appointments of directors
where the council has a financial, statutory or beneficial interest. |
Finance and Strategy Committee |
| Directors Review and Appointments
[Source: 04-07 Directors Review and Appointments
Sub-Committee] |
Power to consider short listed candidates for
vacancies on boards of directors where the council has a financial,
statutory or beneficial interest. |
Finance and Strategy Committee |
| Directors Review and Appointments
[Source: 04-07 Directors Review and Appointments
Sub-Committee] |
Power to recommend to the council any new
appointments for council controlled organisations and organisations
where council has a financial interest. |
Finance and Strategy Committee |
| Directors Review and Appointments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve review of fees and remuneration
for directors on boards. |
Finance and Strategy Committee |
| Strategy [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council
about policies and strategies for matters within the committee's field
of activities. |
Finance and Strategy Committee |
| Strategy [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on
the level of rates revenue required and how rates should be levied. |
Finance and Strategy Committee |
| Strategy [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on
policies in areas where no other committee has responsibility. |
Finance and Strategy Committee |
| Strategy [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on
the initiation and promotion of policies that enable the council to
obtain additional resources. |
Finance and Strategy Committee |
| Strategy [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on
the appropriate budget and non-asset-management service levels.
|
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on
the writing off debts over $250,000 and sales of property to recover
rating debts. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on
borrowing authorities other than in accordance with long term council
community plan or annual plan. |
Finance and Strategy Committee |
| Financial [Source: Revised Financial Delegations] |
Power to commit the
council to financial transactions (or projects consisting of multiple
transactions) relating to goods, services, interests in real estate
(other than community leases), grants, guarantees, indemnities and the
disposal of assets up to $10,000,000 (in total for capital expenditure
matters, and in any one financial year for operational expenditure
matters). This includes authority to vary or terminate such
transactions. Conditional on: expenditure being budgeted for;
compliance with the procedures identified in any relevant financial
authority manual in relation to each transaction; and, with regard to
the purchase and disposal of assets, the transaction being in accordance
with the long-term council community plan. |
Finance and Strategy Committee |
| Financial [Source: Inserted by ACC Legal Services as part
of financial delegations review] |
Power to approve financial authority manuals. |
Finance and Strategy Committee |
| Financial |
Power to move between years amounts exceeding
$1,000,000 whether or not a matching items can be found in both budgets
or for new projects not in the long-term council community plan. |
Finance and Strategy Committee |
| Financial [Source: Revised financial delegations] |
Power to write off outstanding accounts
(excluding rates) and wholly or partly remit fees and charges up to
$250,000. |
Finance and Strategy Committee |
| Financial [Source: Revised financial delegations] |
Power to settle uninsured claims for
compensation or damages not exceeding $500,000. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to revise and recommend the annual budget,
identify savings and reallocate budgets between functions and groups
during the financial year. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to monitor the council's financial
position and performance on a monthly basis and to make decisions in
response, including reprioritisation to ensure capital expenditure
budgets are achieved. |
Finance and Strategy Committee |
| Financial
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve payment for the mayor and
councillors travelling on council business, where the travel is not
covered under the field of activity of a standing committee or where
there is no budget provided. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to set general policy and to make specific
policy decisions about construction and property issues on the Britomart
project. |
Finance and Strategy Committee |
| Financial [Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve finance from the Auckland
Improvement Trust account for the purchase of major additions to the
rare book collection as recommended by the Group Manager, Auckland City
Libraries. |
Finance and Strategy Committee |
|
Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to oversee the management of companies,
enterprises, stand-alone business units, council-controlled
organisations, council-controlled trading organisations and statutory
bodies in which the council has a statutory, financial or beneficial
interest. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council on
its investments or changes to its investments. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to implement the development with vision
policy in order to have a greater role in facilitating quality urban
development throughout the city. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve dividend distribution payments
from subsidiary council-controlled organisations and council-controlled
trading organisations or investments. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve the statement of intent from
subsidiary council-controlled organisations and council-controlled
trading organisations. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to make recommendations to the council
about adopting the annual reports of subsidiary council-controlled
organisations and council-controlled trading organisations. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve borrowing or incidental
arrangement authorities for the purpose of funding council-controlled
organisations and council-controlled trading organisations. |
Finance and Strategy Committee |
| Investments
[Source: 04-07 Directors Review and Appointments
Sub-Committee] |
Power to decide on matters relating to the
Auckland International Airport Ltd annual general meeting for advice to
the relevant officer attending on behalf of council. |
Finance and Strategy Committee |
| Investments [Source: 04-07 Directors Review and Appointments
Sub-Committee]
Finance and Strategy Committee |
Power to appoint council representatives to
attend shareholder meetings of companies where council is a shareholder. |
Finance and Strategy Committee |
|
The Edge®
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to approve with the Arts Culture and
Recreation Committee the annual statement of corporate intent for The
Edge®. |
Finance and Strategy Committee, together with
Arts, Culture and Recreation Committee |
| The Edge®
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to receive regular reports from the Aotea
Centre board of management on the operation of The Edge®. |
Finance and Strategy Committee |
| The Edge®
[Source: 04-07 Finance & Corporate Business
Committee] |
Power to recommend the annual budget for The
Edge®. |
Finance and Strategy Committee |
| Treasury Management [Source: 04-07 Finance &
Corporate Business Committee] |
Power to review and note the summary of the
quarterly treasury management strategies approved by the Treasury
Management Steering Group and Power to review and note the outcomes
against approved strategy and policy. |
Finance and Strategy Committee |
| Travel [source: existing register] |
Power to approve payment for travel by elected
representatives and members of council boards on council business from
within current budgets. |
Finance and Strategy Committee |
| Act |
Section |
Description |
Delegate |
| Local Government (Rating) Act 2002 |
All |
Power to exercise all territorial authority powers
and duties contained in the Local Government (Rating) Act 2002 and any
regulations, rules or bylaws made under that Act that are not otherwise
specifically delegated to the Finance and Strategy Committee, except for
the power to make a rate under Subpart 2 of Part 1 of the Act or to
replace rates under Subpart 1 of Part 5 of the Act. |
Finance and Strategy Committee |
| Local Government Act 2002 |
95 and 281 |
Power to conduct public submission hearings on the
draft annual plan and budget. Power to make recommendations to the
council on the draft annual plan and budget. |
Finance and Strategy Committee |
| Local Government Act 2002 |
98 |
Power to make recommendations on adopting the annual
report and the auditor's report on it. |
Finance and Strategy Committee |
| Local Government Act 2002 |
93 and 279 |
Power to make recommendations to the council on the
Long Term Council Community Plan following special consultative
procedure. Conditional on this power only being exercised in meetings
for which all councillors have been deemed to be members of the Finance
and Strategy Committee. |
Finance and Strategy Committee |
| Local Government Act 2002 |
150 |
Power to prescribe fees or charges, which are not otherwise prescribed,
and which are payable for a certificate, authority, approval, permit, or
consent from, or inspection by, the council in respect of a matter
provided for in a bylaw or under any other enactment. Conditional on
use of the special consultative procedure and the legislation not
stating that the matter is to be free of charge. |
Finance and Strategy Committee |
Director's Review and Appointment Subcommittee
| Function |
Description |
Delegate |
| Committee Scope |
Statement of Scope:
Power to review the composition and performance of the Council's boards. |
Directors Review and Appointments Subcommittee |
| Committee Scope |
Purpose: Power to monitor the performance of all the
Council's boards and ensure their efficient operation. |
Directors Review and Appointments Subcommittee |
| Committee Scope |
Principal outcomes: Duty to pursue the efficient
operation of the Council's boards. |
Directors Review and Appointments Subcommittee |
| Key Committee Activity / Accountability |
Composition: Power to review the composition of the
Council's boards. |
Directors Review and Appointments Subcommittee |
| Key Committee Activity / Accountability |
Performance: Power to review the performance of the
Council's boards. |
Directors Review and Appointments Subcommittee |
| Appointments |
Power to
make recommendations to Council, through the Finance and Strategy
Committee, on reappointments to the Council's boards. |
Directors Review and Appointments Subcommittee |
| Appointments |
Power to make recommendations to Council, through
the Finance and Strategy Committee, on removing members from Council's
boards. |
Directors Review and Appointments Subcommittee |
| Appointments |
Power to shortlist and interview candidates for
positions on the Council's boards. |
Directors Review and Appointments Subcommittee |
| Appointments |
Power to make recommendations to the Council,
through the Finance and Strategy Committee, on new appointments to
Council's boards. |
Directors Review and Appointments Subcommittee |
| Fees |
Power to make recommendations to the Finance and
Strategy Committee on proposed fee increases for board members. |
Directors Review and Appointments Subcommittee |
- That the Finance and Strategy Committee appoint the Chair, the Deputy
Chair, and Councillor Northey, the power to consider and approve any further
amendments, made by the Finance and Strategy Committee or by the Delegations
Working Party, to the delegations for the Finance and Strategy Committee and/or
Director's Review and Appointment Subcommittee.
CARRIED
EDEN PARK TRUST BOARD LOAN - REQUEST FOR PRINCIPAL PAYMENT HOLIDAY
That the Finance and Strategy Committee approve the request from the Eden Park
Trust Board for a 30-month interest only period (principal holiday) on their
outstanding debt, commencing 7 January 2009, noting that the overall financial
impact on council is neutral and the cashflow impacts are minor and will be
smoothed through debt.
CARRIED
FINANCIAL REPORT FOR THE THREE MONTHS ENDED 30 SEPTEMBER 2008
That the financial report for the three months ended 30 September 2008 be
noted highlighting:
- Councils performance in keeping
its year to date operating expenditure $4.8 million below budget, and
- a year to date capital
expenditure under spend of $2.2 million against budget, comprising:
- $25.1 million capital
expenditure over spend, of which $10.0 million is the unplanned acquisition of
69 Captain Springs Road, offset by
- $27.3 million year to date
capital expenditure under spend.
CARRIED
FINDINGS FROM THE INDEPENDENT REVIEW OF METROWATER'S 2007 ASSET MANAGEMENT PLAN
- That the Finance and Strategy Committee note that Halcrow Pacific Pty
Ltd have completed their independent review of Metrowater's 2007 asset
management plan, which was commissioned as part of a wider regional review and
which sought to:
- establish approaches from international best practice that Metrowater
could gain from;
- identify potential efficiencies around both capital and operating
expenditure;
- confirm that the expenditure identified in the asset management plan was
arrived at though robust processes and is appropriate.
- That the Finance and Strategy Committee note that the review findings
indicate that overall Metrowater's asset management planning includes considered
and robust processes and planning, and that the plan includes all that would be
expected of such a document; and in particular, the review report commends
Metrowater's:
- approach to carrying out joint studies with Watercare;
- growth and demand models and risk management;
- efficiencies achieved over the last few years;
- assessment of the importance of continuing work on reducing unaccounted
for water.
- That the Finance and Strategy Committee note that Halcrow Pacific Pty
Ltd have identified the following as areas where Metrowater could make some
improvements as part of its ongoing AMP development:
- improving clarity around the operation of the corporate framework;
- ensuring the links between the expenditure figures in the AMP and
those included in the various supporting strategy documents are clearer;
- measures to demonstrate that intended improvements are being and
can be delivered within the budgets included in the AMP;
- using cost data obtained as projects are completed to identify
efficiencies that are being delivered.
- That the Finance and Strategy Committee request that officers raise the
items identified as areas of improvement (resolution C above) and other key
findings from the AMP review with Metrowater through existing channels and work
to progress them and update this committee as appropriate.
CARRIED
ONE PLAN FOR THE AUCKLAND REGION (VERSION ONE)
- That the Finance and Strategy Committee note that the final version of One Plan
for the Auckland Region (version one), incorporating priority actions for the
region and largely based on existing commitments, was adopted by the Auckland
Regional Council on 28 October 2008 (see Appendix One for the full document).
- That the Finance and
Strategy Committee note the next steps which include consideration of the
funding for the Auckland City Council One Plan projects as part of the Ten Year
Plan 2009-2019 process.
Cr Northey moved the following
amendment by way of addition:
- That the Finance and
Strategy Committee note:
- That the Regional
Sustainable Development Forum accepted a revised wider definition of a regional
infrastructure plan with an August 2009 delivery date for the production of an
inventory;
- That the Regional
Sustainable Development Forum noted the additional priorities identified for
future versions that were identified through the feedback process, and requests
that officers consider these, as well as those priorities currently identified
as part of a future work programme;
- That these
priorities are reflected in the final document (see Appendix One) in the
following ways:
- Page 30, second paragraph, updated to read
"Completion of a comprehensive regional inventory, expanded to include the full
range of infrastructure, for example, social and cultural, is scheduled for
August 2009."
- Page 36 updated to read "Priorities already
identified for version 2, include amongst others:
- Public open space and protection of significant
landscapes, including volcanic cones,
- Natural environment such as the Waitakere
Ranges, Hauraki Gulf, and the region's harbours,
- Strengthened economic strategy,
- Business centres and job creation,
- Settlement strategy for immigrants, migrants and
refugees,
- Affordable housing through housing choice and
diversity"
The motion was taken by show of hands and declared LOST.
The Chairman put the substantive motion:
- That the Finance
and Strategy Committee note that the final version of One Plan for the Auckland
Region (version one), incorporating priority actions for the region and largely
based on existing commitments, was adopted by the Auckland Regional Council on
28 October 2008 (see Appendix One for the full document).
- That the Finance
and Strategy Committee note the next steps which include consideration of the
funding for the Auckland City Council One Plan projects as part of the Ten Year
Plan 2009-2019 process.
CARRIED
ORGANISATION EFFICIENCY GAINS FOR THE THREE MONTHS ENDED 30 SEPTEMBER 2008
- That the report of
the Operational reporting manager, showing organisational efficiency gains of
$1.8 million and revenue increases of $1.6 million for the three months ended 30
September 2008, be received.
- That Council's
commitment to continuing savings and efficiency gains and quality of service
improvements be noted.
CARRIED
RE-ORGANISATION PROPOSAL FOR HAURAKI GULF ISLANDS WARD
That it be a recommendation
to Council:
- That Council
formally receive the boundary reorganisation proposal for the Hauraki Gulf
Islands Ward proposed by Nobilangelo Ceramalus.
- That the secretary
of Local Government and the Local Government Commission be formally notified of
the boundary reorganisation proposal for the Hauraki Gulf Islands Ward proposed
by Nobilangelo Ceramalus.
- That Council note
the position for Auckland City Council in regards to the boundary reorganisation
proposal for the Hauraki Gulf Islands Ward proposed by Nobilangelo Ceramalus, is
to refer the matter directly to the Local Government Commission given the recent
boundary review (adopted in 2007) and the establishment of the Royal Commission
on Auckland Governance, noting that the commission is currently investigating
and will make recommendations on local and regional government arrangements for
the Auckland region, including the Hauraki Gulf Islands.
- That Council note
the requirement to consult with the other affected local authorities is
delegated to the Chief Executive to appoint an officer to represent Council's
position.
CARRIED
SERVICES PROFILES FOR LTCCP
- That the Finance and Strategy Committee
receives the Service Profiles for Democracy Services, ITC, Chief's executive
office, Communications and Marketing, Data Services, Corporate Finance and
Planning, Business Performance, Treasury, Legal Services, Strategy Office,
Programme Office and Risk and Assurance, and notes they provide a useful
background and rationale to Councils operating expenditure budgets.
- That the Finance and Strategy Committee notes
that a working party was established at the 18 November 2008 Long Term Community
Consultation Plan Direction Setting meeting that will consider the service
profiles.
CARRIED
CITY SCENE REVIEW
- That Council continue
to publish City Scene in its current printed weekly format as this delivers the
greatest benefit from a communications perspective, at an annual cost of less
than $6 per reader, for an organisation with an annual turnover of $800 million.
- That Council add City
Scene in PDF format to the website, but monitor the number of downloads to check
for relevance
- That Council replace
letterbox distribution by Reachmedia in the CBD with drop bins delivering a net
saving of $42,000. This is subject to finding solutions for placement of bins
which do not compromise the councils bylaws or urban design principles.
- That Council charge
for the inclusion of all public notices which will yield a minimum $90,000 in
revenue, based on conservative charges. Of this amount, $54,000 would be
additional to the organisation. This amount includes ACE passing revenue
collected from resource consent notification and the start of nominal charging
for planning applications and notice of road closures.
Councillor Northey moved the
following amendment by way of replacement:
- That Council should
charge third parties, except for appropriate not-for-profit and community
organisations, for the inclusion of all public notices which will yield a
minimum $90,000 in revenue, based on conservative charges. Of this amount,
$54,000 would be additional to the organisation. This amount includes ACE
passing revenue collected from resource consent notification and the start of
nominal charging for planning applications and notice of road closures.
CARRIED
Councillor Northey moved the
following amendment by way of addition:
- That Council take no
further action with regard to lobbying central government for a change in
legislation regarding the positing of public notices in newspapers.
The motion was taken by a show
of hands and declared LOST.
The Chairman moved the
following amendment by way of addition:
- That officers
investigate the appropriateness of six noticeboards in the CBD, which have the
weekly edition of City Scene installed on them.
CARRIED
The Chairman put the
substantive motion:
- That Council
continue to publish City Scene in its current printed weekly format as this
delivers the greatest benefit from a communications perspective, at an annual
cost of less than $6 per reader, for an organisation with an annual turnover of
$800 million.
- That Council add
City Scene to the Auckland City website in PDF format, but monitor the number of
downloads to check for relevance.
- That Council
replace letterbox distribution of City Scene by Reachmedia in the CBD with drop
bins delivering a net saving of $42,000, subject to finding solutions for
placement of bins which do not compromise council's bylaws or urban design
principles.
- That Council should
charge third parties, except for appropriate not-for-profit and community
organisations, for the inclusion of all public notices, which will yield a
minimum $90,000 in revenue, based on conservative charges, noting of this
amount, $54,000 would be additional to the organisation. This amount includes
ACE passing revenue collected from resource consent notification and the start
of nominal charging for planning applications and notice of road closures.
- That officers
investigate the appropriateness of six noticeboards in the CBD, which have the
weekly edition of City Scene installed on them.
CARRIED
COMMUNICATIONS AND MARKETING REVIEW UPDATE
- That the report regarding progress made to changes in the Communications and
Marketing group, of the Team leader, Communications and Marketing, dated 19
November 2008, be received.
- That the Finance and Strategy Committee note that the net savings of $400,000
are planned for 2008/2009 through the following actions:
- reduction of staff
in the Communication and Marketing group,
- reducing the reliance on printed material as the sole
communication channel and utilising the web more at a lower cost,
- streamlining and
centralising our research costs,
- costs savings
related to City Scene,
- providing a $100,000 budget for strategic communication issues such
as the ten year plan and district plan reviews.
- That the Finance and
Strategy Committee note that savings of $400,000 have been built into the
2009/2010 year and subsequent years of the 10 year plan.
Councillor Northey moved the following amendments by way of
replacement:
- That the Finance and
Strategy Committee note that the net savings of $400,000 are planned for
2008/2009 through the following actions:
- supplementing
printed Communications and Marketing material by utilising the web more, at a
lower cost.
The motion was taken by a
show of hands and declared LOST.
- That options for
further savings/enhancements in Auckland City's overall communications and
marketing be investigated by the Service Profiles working party.
CARRIED
The Chairman put the substantive motion:
- That the report regarding progress made to changes in the Communications
and Marketing group, of the Team leader, Communications and Marketing, dated 19
November 2008, be received.
- That the Finance and Strategy Committee note that the net savings of
$400,000 are planned for 2008/2009 through the following actions:
- reduction of
staff in the Communication and Marketing group,
- reducing the reliance on printed material as the sole communication
channel and utilising the web more at a lower cost,
- streamlining
and centralising our research costs,
- costs savings
related to City Scene,
- providing a $100,000 budget for strategic communication issues such
as the ten year plan and district plan reviews.
- That options for
further savings/enhancements in Auckland City's overall communications and
marketing be investigated by the Service Profiles working party.
- That officers
explore the use of YouTube, and social networking sites such as Bebo, Facebook,
MySpace, Twitter, Hi5, Orkut and TakingITGlobal, to reach and inform the youth
of Auckland City.
CARRIED
QUARTERLY TREASURY OUTCOMES VERSUS RISK LIMITS - SEPTEMBER 2008
- That the Finance and Strategy Committee notes:
- that the Treasury Group operated within the policy limits established
by the Treasury Management Policy, and in accordance with the strategic risk
limits approved by the Treasury Management Steering Group;
- that the cost of the debt portfolio was 8.00% and the return on the
Trusts & Reserves portfolio was 7.52%;
- that, given the current extreme market volatility, officers consider
that indicating 'marked to market' valuations on debt that is unlikely to be
repurchased or investments unlikely to be sold does not reflect the nature of
council's business, and will therefore review the relevance of existing
benchmarks;
- That the Finance and Strategy Committee approves
a request for proposals, seeking a Lead Manager and Dealer for a retail debt
issue, to be sent out prior to its December meeting, at which time a more
detailed report on retail debt issuance will be submitted.
Councillor Northey moved the following amendment by way of
replacement:
- That the Finance and Strategy Committee strongly
approves and fully supports a request for proposals, seeking a Lead Manager and
Dealer for a retail debt issue, to be sent out prior to its December meeting, at
which time a more detailed report on retail debt issuance will be submitted,
with a retail debt or bond issue to be made within the first half of 2009.
The motion was taken by show of hands and declared LOST.
The Chairman put the substantive motion:
- That the Finance and Strategy Committee notes:
- that the Treasury Group operated within the policy limits
established by the Treasury Management Policy, and in accordance with the
strategic risk limits approved by the Treasury Management Steering Group;
- that the cost of the debt portfolio was 8.00% and the return on the
Trusts & Reserves portfolio was 7.52%;
- that, given the current extreme market volatility, officers consider
that indicating 'marked to market' valuations on debt that is unlikely to be
repurchased or investments unlikely to be sold does not reflect the nature of
council's business, and will therefore review the relevance of existing
benchmarks;
- That the Finance and Strategy Committee
approves a request for proposals, seeking a Lead Manager and Dealer for a retail
debt issue, to be sent out prior to its December meeting, at which time a more
detailed report on retail debt issuance will be submitted.
CARRIED
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
That the public
be excluded from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the reason
for passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution follows.
| Item
No. |
General subject of each matter to be considered |
Reason
for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Delegated Decisions of the Property Group Manager |
Public conduct of matter would be
likely to result in disclosure of information for which good reason to
withhold exists under section 7. |
Section 7(2)(h) The
withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains references to the property's value and
information that may impact on the property owner's commercial
activities; identification of the site and contract terms which form the
basis of negotiations between council and the landowner; sensitive
information about council's proposed intentions for the site, which
could prejudice or disadvantage its commercial activities. |
Section 48(1)(a) The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7. |
CARRIED
There being no further business the Chairman declared the
meeting closed at 12:20pm.
|
