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Performance Monitoring Committee
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I hereby give notice that a meeting of the

PERFORMANCE MONITORING COMMITTEE

will be held as follows:

DATE: Wednesday, 23 January 2008
TIME: 10:30 am
VENUE: Committee Room, Level 15
Civic Administration Building
1 Greys Avenue
Auckland
Lee Manaia
DEMOCRACY ADVISOR

Members:

Deputy Mayor David Hay, JP Chairperson
Cr Doug Armstrong, QSO
Cr Ken Baguley
Cr Richard Northey, ONZM

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO

  1. Top APOLOGIES

    An apology has been received from Councillor Baguley.

  2. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

    (a)

    The local authority by resolution so decides; and

    (b)

    The presiding member explains at the meeting at a time when it is open to the public,-

     

    (i)

    The reason why the item is not on the agenda; and

     

    (ii)

    The reason why the discussion of the item cannot be delayed until a subsequent meeting."

    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "Where an item is not on the agenda for a meeting,-

    (a)

    That item may be discussed at that meeting if-

     

    (i)

    That item is a minor matter relating to the general business of the local authority; and

     

    (ii)

    The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

    (b)

    no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  3. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Lee Manaia  
    Democracy Advisor 17 January 2008

    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Particular interest(s) protected (where applicable)

    Ground(s) under section 48(1) for the passing of this resolution
    C1. Chief Executive's Objectives 2007-2008 Public conduct of the matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. S7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    S7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    S7(2)(j)

    The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

    In particular, to enable the subcommittee to examine and discuss in detail, progress against agreed objectives to the Council's executive team, including free and full discussion on sensitive issues including staff matters.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2. Chief Executive's Objectives 2007-2008 Report Public conduct of the matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. S7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    S7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    S7(2)(j)

    The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

    In particular, to enable the subcommittee to examine and discuss in detail, progress against agreed objectives to the Council's executive team, including free and full discussion on sensitive issues including staff matters.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3. Chief Executive's and General Managers' Objectives 2007-2008 Public conduct of the matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. S7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    S7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    S7(2)(j)

    The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

    In particular, to enable the subcommittee to examine and discuss in detail, progress against agreed objectives to the Council's executive team, including free and full discussion on sensitive issues including staff matters.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.