Council member and meetings
OPEN AGENDA
I hereby give
notice that a meeting of the
PERFORMANCE MONITORING COMMITTEE
will be held as follows:
| DATE: |
Thursday, 17 September 2009 |
| TIME: |
11:00 am |
| VENUE: |
Chief Executive's Boardroom |
| |
Level 13 |
| |
Civic Administration Building |
| |
1 Greys Avenue |
| |
Auckland |
| Lee Manaia |
| DEMOCRACY ADVISOR |
Members:
| Deputy Mayor |
David |
Hay, JP Chairperson |
| Cr |
Douglas |
Armstrong, QSO |
| Cr |
Ken |
Baguley |
| Cr |
Richard |
Northey, ONZM |
Ex
Officio:
| His Worship the Mayor, Hon John Banks, QSO |
APOLOGIES
An
apology has been received from Councillor Northey for lateness.
CONFIRMATION OF MINUTES
The
minutes of the Performance Monitoring Committee meeting held on Tuesday, 19 May
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
|
"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
|
(a) |
The local authority by resolution so decides; and |
|
(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
|
(i) |
The reason why the item is not on the agenda; and |
|
|
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
|
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
|
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
|
(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from members.
BUSINESS CASE FOR PLANNING AND BUDGETING PROJECT UNDER FINANCE ROADMAP PROGRAMME
| C Carroll |
|
| Group manager, Organisation planning |
13 August 2009 |
Seeking approval of the Planning and Budgeting project, which includes a
high-level overview of the project and outlines why the project should be
implemented prior to the transition to the new Auckland Council. More detailed
discussion is included in the attached Business case and project brief for the
planning and budgeting project.
Recommending that the Performance Monitoring Committee approves the business
case for the planning and budgeting project to deliver improved systems,
processes and capability which requires expenditure of up to $4.46 million
(including 10% contingency) for 2009/2010 from the Organisation Development
portfolio budget. Further noting that this decision will need to be confirmed
by the Auckland Transition Agency and that the system could be extended to
provide a regional planning and budgeting solution for the new Auckland Council.
BUSINESS CASE FOR PROCUREMENT SYSTEM AND PROCESS REDESIGN
| B Ashby |
|
| Group manager, Business delivery and procurement |
10 August 2009 |
Seeking the committees' approval for the business case for a substantial project
to improve Auckland City Council's procurement processes and systems.
The
project will require $5.0 million of capital expenditure and $564,000 of
operational expenditure over the 2009/2010 and 2010/2011 financial years. This
is available in the Organisational Development (OD) portfolio budget. The
project is expected to provide a positive net present value return on this
investment of $5.78 million over the next six years with a payback of
approximately four years.
Recommending that the
Performance Monitoring Committee approves the business case for the procurement
process and systems project and the use of the Organisational Development
portfolio budget for this project. Further noting that this decision requires
confirmation from the Auckland Transition Agency.
