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MINUTES OF A MEETING OF THE
PERFORMANCE MONITORING COMMITTEE
HELD ON TUESDAY, 19 MAY 2009 AT 10:30AM
IN THE LEVEL 15 DEMOCRACY MEETING ROOM
CIVIC ADMINISTRATION BUILDING
1 GREYS AVENUE, AUCKLAND

PRESENT: Deputy Mayor David Hay, JP Chairperson
  Councillors Douglas Armstrong, QSO  
    Ken Baguley [from 10:42pm Item 5]
    Richard Northey, ONZM  

  1. Top APOLOGIES

    That the apology from Councillor Baguley for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Performance Monitoring Committee meeting held on Tuesday, 10 March 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    There were no requests to speak in public forum.

  5. Top CHIEF EXECUTIVE'S OBJECTIVES 2009/2010

    The chairman moved:

    1. That the Performance Monitoring Committee approves the proposed 2009/2010 Chief executive's objectives subject to the following amendments, noting that the proposed objectives represent a subset of how the organisation intends to work to achieving the vision of First City of the Pacific over the next two years:
      1. agenda page 9 - change last paragraph heading to "What has been changed that is feasible because of the transition to the Auckland Council"
      2. agenda page 12 - add a milestone to bring options as to the use of the land and future development
      3. agenda page 14 - add a milestone that allows working with volunteers and key 'not for profit organisations' to be reported
      4. agenda page 17 - add in other projects listed under General managers objectives eg: Te Wao Nui
      5. agenda page 18 - change heading to "Transport Choices that promote economic growth and passenger transport"
      6. agenda page 19 - add senior management objectives into milestones on managing the transition of Auckland City Council:
        • assists the Auckland Transition Agency in managing the transition to a new and successful Auckland Council;
        • helps the Auckland Transition Agency ensure the new Auckland Council is founded on best practice with the ability to deliver on major regional strategies;
        • ensures our staff are recognised as valuable and important to the success of the new organisation;
        • puts customer needs at the forefront of transition plans;
        • ensures focus on cost effectiveness, value for money and ratepayer benefits;
        • helps the Auckland Transition Agency ensure people have a say on local issues;
        • helps the Auckland Transition Agency ensure governance is properly established and able to work effectively from day one.
      7. agenda page 21 - add to second milestone
        "... to Auckland Council and the desirability of effective engagement with shareholders for each of the well-beings stipulated in the Local Government Act 2002 (being social, economic, environmental, and cultural)."
      8. agenda page 26 - move the 2010/2011 milestone as a second milestone for 2009/2010.
      9. agenda page 27 - include a milestone that the Chief Executive advocates to the Minister of Local Government changes to local government legislation that removes maximum limits on fines and changes the courts processes to improve recovery levels.
    2. That the Performance Monitoring Committee notes:
      1. that most changes to milestones are a reflection of:
        • changes to the capital programme as agreed in the 2009-2019 ten-year plan and
        • a recent review by the Executive Team of those activities that should not continue as the benefits will not be realised in time before the new Auckland Council starts operating.
      2. that progress against these objectives will be reported to the March 2010 Performance Monitoring Committee
      3. that the 2009/2010 and 2010/2011 targets for the measures outlined in section 3.5 of the report will be set following a report on the actual results going to the 25 August 2009 Performance Monitoring Committee.

    Councillor Northey moved the following amendment:

    Add the following to agenda page 5 in relation to the objective "Making places for people":

    Restore the Making Places for People objective with appropriate town centre upgrade milestones.

    LOST

    The Chairman put the following substantive motion:

    1. That the Performance Monitoring Committee approves the proposed 2009/2010 Chief executive's objectives subject to the following amendments, noting that the proposed objectives represent a subset of how the organisation intends to work to achieving the vision of First City of the Pacific over the next two years:
      1. agenda page 9 - change last paragraph heading to "What has been changed that is feasible because of the transition to the Auckland Council"
      2. agenda page 12 - add a milestone to bring options as to the use of the land and future development
      3. agenda page 14 - add a milestone that allows working with volunteers and key 'not for profit organisations' to be reported
      4. agenda page 17 - add in other projects listed under General managers objectives eg: Te Wao Nui
      5. agenda page 18 - change heading to "Transport Choices that promote economic growth and passenger transport"
      6. agenda page 19 - add senior management objectives into milestones on managing the transition of Auckland City Council:
        • assists the Auckland Transition Agency in managing the transition to a new and successful Auckland Council;
        • helps the Auckland Transition Agency ensure the new Auckland Council is founded on best practice with the ability to deliver on major regional strategies;
        • ensures our staff are recognised as valuable and important to the success of the new organisation;
        • puts customer needs at the forefront of transition plans;
        • ensures focus on cost effectiveness, value for money and ratepayer benefits;
        • helps the Auckland Transition Agency ensure people have a say on local issues;
        • helps the Auckland Transition Agency ensure governance is properly established and able to work effectively from day one.
      7. agenda page 21 - add to second milestone
        "... to Auckland Council and the desirability of effective engagement with shareholders for each of the well-beings stipulated in the Local Government Act 2002 (being social, economic, environmental, and cultural)."
      8. agenda page 26 - move the 2010/2011 milestone as a second milestone for 2009/2010.
      9. agenda page 27 - include a milestone that the Chief Executive advocates to the Minister of Local Government changes to local government legislation that removes maximum limits on fines and changes the courts processes to improve recovery levels.
    2. That the Performance Monitoring Committee notes:
      1. that most changes to milestones are a reflection of:
        • changes to the capital programme as agreed in the 2009-2019 ten-year plan and
        • a recent review by the Executive Team of those activities that should not continue as the benefits will not be realised in time before the new Auckland Council starts operating.
      2. that progress against these objectives will be reported to the March 2010 Performance Monitoring Committee
      3. that the 2009/2010 and 2010/2011 targets for the measures outlined in section 3.5 of the report will be set following a report on the actual results going to the 25 August 2009 Performance Monitoring Committee.

    CARRIED

  6. Top CUSTOMER FIRST PROGRESS REPORT APRIL 2009

    That the Performance Monitoring Committee notes the progress and initiatives involving systems, processes and people, made to date to improve the way Auckland City Council services its customers as outlined in the Customer First Progress report by the Group Manager Customer Services dated 6 May 2009.

    CARRIED

  7. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    There was no confidential business.

    There being no further business the Chairman declared the meeting closed at 11:57 am.