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Regional Governance Committee

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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

REGIONAL GOVERNANCE COMMITTEE

will be held as follows:

DATE:	Thursday, 15 May 2008
TIME:	9.30 am
VENUE:	Committee Room, Level 15
	Civic Administration Building
	1 Greys Avenue
	Auckland

Mike Giddey

DEMOCRACY ADVISOR

Members:

Deputy Mayor	David	Hay, JP Chairperson
Councillor	Douglas	Armstrong, QSO
Councillor	Aaron	Bhatnagar
Councillor	Richard	Northey, ONZM

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Regional Governance Committee meeting held on Tuesday, 15 April 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. ROYAL COMMISSION - OVERVIEW OF KEY STAKEHOLDER SUBMISSIONS

   T Pennington
   Manager Strategy	8 May 2008

   Providing an overview of key stakeholder submissions to the Royal Commission on Auckland Governance.

   The Royal Commission on Auckland Governance has received nearly 3,500 submissions with those from businesses, organisations and individuals being strongly in favour of a single authority to run the region, with strong representation at a local level.

   Whilst there are differences in submission recommendations regarding the Mayoral role and responsibilities, basis of representation, regional boundaries and numbers of representatives there are also points of commonality. Of the submissions recommending a unitary / single authority for the region, there is commonality around the:

   • need for and importance of regional leadership and voice
   • benefits and improvements in service and efficiencies offered by a single council/authority for the region
   • value of a Regional Spatial Plan in the region's future investment planning
   • importance of a Neighbourhood Plan to deliver locally focused and funded initiatives
   • importance of local decision making and local representation, that is, Neighbourhood Board, Community Councils, etc.
   • co-ordination of planning, investment and delivery of region-wide infrastructure, i.e. transport, arts, culture and recreation, 3 waters, etc.

   The Royal Commission is holding public hearings during May and June 2008 throughout the Auckland Region. The hearing dates in Auckland City are 19, 20, 24, and 25 June 2008 at Aotea Convention Centre - Goodman Fielder Room. The Royal Commission has been advised that Auckland City Council's Combined Committee meetings are scheduled for 19 and 20 June 2008. In response, the Royal Commission has advised that Auckland City Council's public hearing date will be either 24 or 25 June 2008.

   In a letter to officers, the Royal Commission has indicated that it would be helpful if each of the councils were to provide to the Royal Commission, a list of functions, which it considers are best performed on a regional basis and a list of those functions best performed on a local basis.

   Officers have confirmed with the Royal Commission that Auckland City Council's response would be in the context of council's submission recommendation - single unitary council for the Auckland region.

   Recommending that the report be noted, and that it be a recommendation to Council that it approves for issue to the Royal Commission the information on regional and local based functions as per Council's submission, i.e. Greater Auckland Council and Neighbourhood Boards.

   [ATTACHMENT 5]

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