Council member and meetings
MINUTES OF A MEETING OF THE
REGIONAL GOVERNANCE COMMITTEE
HELD ON TUESDAY, 19 FEBRUARY 2008 AT
10:05 AM
| PRESENT: |
Deputy Mayor |
David |
Hay, JP Chairperson |
| |
Councillors: |
Douglas |
Armstrong, QSO |
| |
|
Aaron |
Bhatnagar |
| |
|
Richard |
Northey, ONZM |
| |
His Worship the Mayor |
Hon. John Banks, QSO
[until 10.55am] |
| ALSO PRESENT: |
Councillor |
Graeme |
Easte |
APOLOGIES
There were no apologies.
EXTRAORDINARY BUSINESS
There was no extraordinary business.
PUBLIC FORUM
There were no requests to speak in public forum.
AUCKLAND CITY COUNCIL'S PROPOSED
APPROACH TO THE ROYAL COMMISSION ON AUCKLAND GOVERNANCE
- That the Regional
Governance Committee notes:
- that
the Royal Commission terms of reference is future focused and is seeking cost
effective "institutions, mechanisms, and processes" for the Auckland region's
well-being and contribution to wider national objectives and outcomes.
- that
officers are working collaboratively at a regional level to ensure coordination
of effort, efficiency of external engagements, the exchange of information and
consistency in agreed outcomes and positions (where possible). The CEO Forum is
overseeing these regional collaboration efforts.
- that
a communications plan will be available as part of the report to council on 28
February 2008.
- that a
report has been prepared to the Finance and Strategy Committee for approval for
a committee delegation to visit Brisbane city council as part of preparing
council's submission.
- that the committee's delegations framework will be reported to
council on 28 February 2008.
CARRIED
The Chairperson moved:
- That the Regional Governance
Committee approves the proposed submission approach Option 1 – Future Auckland
six key driver's for presentation to Council on 28 February 2008.
Councillor Northey moved the following
amendment:
- That the
Regional Governance Committee approves the proposed submission approach option 1
– Future Auckland six key drivers, noting the four well-beings, wider national
objectives and outcomes and the importance of enhancing democracy and decision
making at local and regional levels, for presentation to Council on 28 February
2008.
CARRIED
The Chairperson put the following substantive motion:
- That the Regional
Governance Committee approves the proposed submission approach option 1 – Future
Auckland six key drivers, noting the four well-beings, wider national objectives
and outcomes and the importance of enhancing democracy and decision making at
local and regional levels, for presentation to Council on 28 February 2008.
CARRIED
The Chairperson moved:
- That the
Regional Governance Committee agrees:
- to the
appointment of external resources where necessary to support council officers in
the delivery of council's submission. Officers will advise the Chair of the
Committee of all external engagements on the project.
- to
council officers facilitating a briefing workshop of Community Boards on 4 March
2008. Following the workshop, officers will provide a memo to His Worship the
Mayor and all committee members on the Workshop outcomes.
- to
existing information from the community outcomes planning process being used to
inform its decision on the content of the Royal Commission submission and to
refine that information liaising with community boards and other key
stakeholders.
- to the
Chairperson and officers finalising the committee's future meeting schedule.
Councillor Northey moved the
following amendment:
- To
existing information from the community outcomes planning process being used to
inform its decision on the content of the Royal Commission submission and to
refine that information by liaising with community boards and other key
stakeholders and include information from last year's Annual Plan process.
LOST
The Chairperson put the
following substantive motion:
- That the
Regional Governance Committee agrees:
- to
the appointment of external resources where necessary to support council
officers in the delivery of council's submission. Officers will advise the
Chair of the Committee of all external engagements on the project.
- to
council officers facilitating a briefing workshop of Community Boards on 4 March
2008. Following the workshop, officers will provide a memo to His Worship the
Mayor and all committee members on the Workshop outcomes.
- to
existing information from the community outcomes planning process being used to
inform its decision on the content of the Royal Commission submission and to
refine that information by liaising with community boards and other key
stakeholders.
- to the
Chairperson and officers finalising the committee's future meeting schedule.
CARRIED
- That
council officers be asked to take into account the following directions and
outcomes:
- Officers from Democracy Services to provide reasonable support to
community boards holding public meetings on the Royal Commission.
- Community Boards are to prepare their own submissions.
- Officers to collaborate with community boards and seek support for
all or most of council's submission.
- Officers to prepare a list of key stakeholders and recommend
approaches to facilitate consultation on council's submission within the limited
timeframe available.
- Councillors to be provided an opportunity to give feedback at the
Chief executive's briefing to Council in February.
- Officers to investigate opportunities to share Brisbane City
Council's experiences with Councillors.
- Committee Chair, Deputy Mayor Councillor Hay and Councillor Northey
to make a joint introduction and welcome to the Community Board workshop on 4
March 2008.
CARRIED
- That the Regional
Governance Committee endorses that the minutes of the committee, and any reports
(subject to confidentiality considerations) relating to the Royal Commission
presented to the committee be published on council's web page.
CARRIED
There being no further business the Chairperson declared
the meeting closed at 11:20 am.
