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Regional Governance Committee

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MINUTES OF A MEETING OF THE REGIONAL GOVERNANCE COMMITTEE

HELD ON THURSDAY, 13 MARCH 2008 AT 7:30 AM

PRESENT:	Deputy Mayor	David	Hay, JP	Chairperson
	Councillors:	Doug	Armstrong, QSO	[From 7.35am, item 5]
		Aaron	Bhatnagar
		Richard	Northey, ONZM
ALSO PRESENT	Community Board Chairperson	Bruce	Kilmister
	Councillor	Toni	Millar	[From 7.40am, item 5]
	Councillor	Graeme	Easte	[From 7.55am, item 5]

1. APOLOGIES

   That the apology from Councillor Doug Armstrong for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Regional Governance Committee meeting held on Tuesday, 19 February 2008 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   There were no requests to speak in public forum.

5. ROYAL COMMISSION GOVERNANCE OPTIONS AND PROGRESS OPTIONS

   1. That the Regional Governance Committee notes:

      1. the contents of this report.

      2. the feedback provided by Community Board members at the 4 March 2008 workshop.

      3. the February resolutions of the Maungakiekie, Western Bays and Eastern Bays Community Boards.

   2. That the Regional Governance Committee agrees to all Community Boards being advised that:

      1. the proposed travel to Brisbane by a delegation of the Regional Governance Committee that was approved by the Finance and Strategy Committee on 13 February 2008 has been postponed. Given the time available to prepare Council's submission and the timing of Local Government Elections in Brisbane (15 March) this trip is no longer considered practicable.

      2. all decisions and meetings of Council and the Regional Governance Committee are open, unless otherwise stated and the agenda and minutes are included on Council's website.

      3. the Committee is aware of and supportive of the level of communication occurring between officer's and Community Boards on Royal Commission matters.

   3. That it be a recommendation to Council:

      1. that Council, in approving the submission to the Royal Commission, seeks to be heard in support of its submission, and requests one hour for this presentation at the public hearing.

      2. that His Worship the Mayor, Deputy Mayor and Chief Executive (or his alternate) be approved as Council representatives at the Royal Commission public hearing process, with Councillor Armstrong as the alternate for His Worship the Mayor and Deputy Mayor in the event that they are unable to attend.

   4. That for future agendas officers provide a separate report concerning the local decision making driver and a representative from the Community Board Chairs be invited to fully participate in the debate on that item.

   5. That the Community Board Chairs representative be asked to elaborate on the feedback provided at the Chairs forum providing more specific details on enhanced local participation in a context where there is stronger regional decision making including, but not limited to:

      1. Community Boards with more delegations

      2. Boroughs, in lieu of Community Boards, with local spending and decision making but not rating powers

      3. District councils, in lieu of Community Boards, with powers similar to Papakura District Council.

   CARRIED

   There being no further business the Chairperson declared the meeting closed at 8:50 am.