APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
That
the minutes of the Transport Committee meeting held on Thursday, 12 March 2009
and the minutes of the extraordinary Transport Committee meeting held on
Wednesday, 25 March 2009 to be confirmed as true and correct records.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following request has been received to address the meeting:
4.1. PETITION ON TERRY STREET TRAFFIC - KEVIN ROONEY
Kevin
wishes to address the Committee regarding a petition for the installation of
traffic calming measures at Terry Street.
NOTICE OF MOTION - PETITION TERRY STREET, AVONDALE
Attaching a notice of motion from Cr Lister regarding the
above petition.
SUPPLIER RECOMMENDATION REPORT FOR TEN ASSET MAINTENANCE AND RENEWAL TERM CONTRACTS, STREET LIGHTING DESIGN AND PLANNING
| Tam White |
|
| Democracy Advisor |
26 March 2009 |
The
following resolutions were passed at the council meeting on 26 March 2009:
That the Transport Committee Report No. 1/2009 be adopted as amended, i.e.:
Supplier recommendation report for 10 Asset Maintenance and Renewal Term
Contracts, Street Lighting Design and Planning
- That in order to
allow the Transport Committee the opportunity to familiarise itself with
material presented and to ensure probity, the awarding of the following
contracts be deferred to a meeting of the Transport Committee (if necessary a
special meeting be called).
| Contract No. |
Contract Name |
Location |
Preferred
tenderer |
| PW/08/588 |
Road Renewal and
General Maintenance |
Southern area of
isthmus |
Downer Edi Works |
| PW/08/590 |
Road Renewal and
General Maintenance |
Eastern area of
isthmus |
Downer Edi Works |
| PW/08/593 |
General Maintenance
and Renewals |
Waiheke and Rakino
Islands |
Downer Edi Works |
| PW/08/594 |
General Maintenance
and Renewals |
Great Barrier Island |
Fulton Hogan |
| PW/07/498 |
Airfield Maintenance |
Great Barrier Island |
Coles Equipment Ltd. |
| PW/08/581 |
Streetlighting
Maintenance and Renewals |
All of isthmus |
Transfield Services |
| PS/08/582 |
Streetlighting
Forward works planning |
All of isthmus |
Opus International
Consultants |
| PS/08/601 |
Streetlighting
Design |
All of isthmus |
Opus International
Consultants |
- That the council delegates authority to approve the awarding of contracts listed
in resolution A above to the Transport Committee in order for the contracts to
be implemented on 1 July 2009.
- That the council defer making a decision on the following contracts
until the 23 April 2009 council meeting:
| Contract No. |
Contract Name |
Location |
Preferred
tenderer |
| PW/08/589 |
Footpath Renewals |
Southern area of
isthmus |
John Filmore
Contractors |
| PW/08/591 |
Footpath Renewals |
Eastern area of
isthmus |
John Filmore
Contractors |
- That the Chief
Executive be requested to provide a report and recommendation to a meeting of
the Transport Committee and council that gives an assurance as to the probity of
all contracts regarding the approval and awarding of the above contracts.
- That the Chief Executive arrange a briefing
for councillors who wish to more fully understand the tender process.
Recommending that the Committee consider the council's decision.
| [ATTACHMENT 6] |
Pages 3-40 |
REMUERA ROAD BUS LANE REVIEW
| Daniel Newcombe |
|
| Senior Transport Planner, Transport Strategy |
|
The
report was unavailable by the time the agenda went to print and will be
circulated separately.
ROAD LEGALISATION AND LAND EXCHANGE SHOAL BAY ROAD GREAT BARRIER ISLAND
| Wendy O'Neill |
|
| Property Officer |
26 February 2009 |
The
road on the intersection of Shoal Bay and Medland Roads has been formed over
private land. The landowner has agreed to transfer the ownership of the land to
council in return for two sections of unformed road which adjoin his property.
Council will undertake to pay for all costs associated with the land exchange.
There is no other adjoining landowner affected by the road stopping so the
exchange can be carried out under the Public Works Act 1981.
Recommending that the land exchange be considered.
| [ATTACHMENT 8] |
Pages 41-44 |
ROAD STOPPING MORTON STREET, AUCKLAND CENTRAL
| Wendy O'Neill |
|
| Property Officer |
10 March 2009 |
The
landowner at 75 Cook Street, Auckland Central is seeking to stop and purchase
approximately 39 square meters of road which inverts into his property. The land
is not required by council for future roading or any other purpose. The current
adjoining landowner has undertaken to pay for all the road stopping costs and
will be paying council for the full market value of the land. The road stopping
is proposed to be carried out under the Public Works Act 1981.
Recommending that the road stopping be considered.
| [ATTACHMENT 9] |
Pages 45-48 |
SUBMISSION TO THE AUCKLAND REGIONAL TRANSPORT AUTHORITY ON THE AUCKLAND REGIONAL PUBLIC TRANSPORT PLAN DISCUSSION DOCUMENT
| Tam White |
|
| Democracy Advisor |
23 March 2009 |
Attaching the council's submission to the Auckland Regional Transport Authority
on the Auckland Regional Public Transport Plan Discussion Document for the
Committee's information.
Recommending that the submission be received.
| [ATTACHMENT 10] |
Pages 49-54 |
SUBMISSION TO THE AUCKLAND REGIONAL TRANSPORT AUTHORITY ON THE AUCKLAND TRANSPORT PLAN AND THE REGIONAL LAND TRANSPORT PROGRAMME
| Melanie Alexander |
|
| Travel Demand Manager |
6 March 2009 |
Attaching a report and a summary of documents and issues for the council's final
submission to the Auckland Regional Transport Authority on The Auckland
Transport Plan and the Regional Land Transport Programme. The consultation
closed on 10 April 2009. The report seeks the Transport Committee's approval for
the chairperson to attend the public hearing on behalf of the council.
Recommending that the Committee considers the report.
| [ATTACHMENT 11] |
Pages 55-100 |
CHAIRMAN'S UPDATE ON REGIONAL TRANSPORT COMMITTEE
| Ken Baguley |
|
| Chairperson |
19 March 2009 |
Updating the Committee on the Regional Transport Committee meeting held on 18
March 2009.
Recommending that the update be received.
| [ATTACHMENT 12] |
Pages 101-102 |
REPORTS REQUESTED/ PENDING
| Tam White |
|
| Democracy Advisor |
24 March 2009 |
Attaching the Reports Requested/ Pending list for the Committee's information.
| [ATTACHMENT 13] |
Pages 103-104 |
EXCLUSION OF THE PUBLIC: LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Tam White |
|
| Democracy Advisor |
25 March 2009 |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s)
of the proceedings of this meeting.
The general subject of each matter to be considered
while the public is excluded, the reason for passing this resolution in relation
to each matter, and the specific grounds under Section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on Section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that Act
which would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public, as follows:
The text of these resolutions is made available to the public who are
present at the meeting and form part of the minutes of the meeting.
| Item No. |
General subject
of each matter to be considered |
Reason for
passing this resolution in relation to each matter |
Particular
interest(s) protected (where applicable) |
Ground(s) under
section 48(1) for the passing of this resolution |
| C1. |
Review Of The Parking Advisory Board's Performance
For The Second Quarter 2008/2009 |
Public conduct of matter would be likely to result
in disclosure of information for which good reason to withhold exists
under section 7. |
Section 7(2)(h)
The withholding of the information is
necessary to enable the local authority to carry out, without prejudice
or disadvantage, commercial activities.
In particular, the report contains
material that in a competitive environment, competing with privately
owned car parks, and disclosure of strategic intent could have an
adverse impact on the market. |
Section 48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7. |
