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MINUTES OF A MEETING OF THE TRANSPORT COMMITTEE

HELD ON THURSDAY, 7 FEBRUARY 2008 AT 9:30 AM

PRESENT: Councillor Ken Baguley, QSO Chairperson

[until 10:46am, item C1; from 11:10am, item C2]
  His Worship the Mayor Hon John Banks [from 9:50am, item 9; until 10:25am, item 9]
  Councillors Aaron Bhatnagar [until 11:15am, item 5]
    Leila Boyle [until 11:48am, item 8]
  Deputy Mayor David Hay, JP [from 9:40am, item 4.1; until 11:11am, item C2]
  Councillors Toni Millar, JP [until 10:25am, item 9; from 10:27am, item 9; until 11:13am, item 5; from 11:15am, item 5]
    Denise Roche  
         
ALSO PRESENT: Councillors Cathy Casey  
    Glenda Fryer  
    Richard Northey, ONZM [until 11:48am, item 8]
 

  1. Top APOLOGIES

    That the apologies from Councillor Easte for non-attendance and Councillor Boyle for early departure, be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Transport Committee meeting held on Thursday, 13 December 2007 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 CYCLEWAY AND WALKWAY IMPROVEMENTS CAPEX BUDGET-ANDY SMITH- WALK AUCKLAND

    Andy Smith, Chairman Walk Auckland addressed the committee on the recommended budgets for cycleway and walkway improvements. He also tabled copies of the Western Bays walking map for the Committee's information.

    That Andy Smith be thanked for his presentation on cycleway and walkway improvements.

    CARRIED

    That items 9 and 13 be taken at this point.

    CARRIED

  5. Top REPORTS REQUESTED PENDING

    That the reports requested/ pending list of the Democracy Advisor dated 29 January 2008 be amended as follows:

    No

    Target Date

    		 Officer(s) Reporting Report Name Comments

    2

    June 2009

    		 Group Manager Parking Sustainable Fleet and Car Sharing Initiative Both projects will be reviewed 6 months after implementation in October 2008.

    3

    April/ May 2008

    		 Passenger Transport Manager Newmarket Train Station ARTA is leading the Parnell station investigation and noting that officers are contributing to this process.

    CARRIED

  6. Top PROPOSED SPEED LIMIT REDUCTION FOR QUEEN – STREET - CBD

    That the Transport Committee endorses that public consultation be undertaken on the lowering of speed limits in Queen Street to 30 kilometres an hour (km/h) and the outcome of the consultation be reported back to the Transport Committee for consideration.

    CARRIED

  7. Top PROPOSED REMUERA ROAD BUS PRIORITY MEASURES

    That the Transport Committee endorses the implementation of the proposed peak time bus lanes project along parts of Remuera Road and St Johns Road.

    CARRIED

  8. Top CAPITAL PROJECTS BUDGETS FOR 2008/2009

    The Chairman moved:

    That the following capital projects be recommended to the March Combined Committee for inclusion in the 2008/2009 draft annual plan:

    Project Recommendation
    Bledisloe demountable parking building Delete
    New wharves - Motuihe, Browns & Motutapu Defer three years
    Liveable streets $1.5 million in 2008/2009, rest delete
    Footpaths upgrade Defer 50% of budget by one year
    School transport safety initiatives $300,000 in 2008/2009, rest defer by one year
    AMETI – land $33.75 million in 2008/2009, rest defer by one year
    AMETI - construction Defer one year
    Cycleway and walkway improvements Defer $3 million of budget by three years.
    Tiverton and Wolverton Improvements Defer three years
    Civic bus station improvements Delete
    Neilson Street improvements Defer one year
    Unscheduled land acquisition Defer 50% of budget by one year
    Road and intersection improvements Defer 33% by one year and 33% by three years
    Rapid transport land purchases Defer 50% of budget by one year
    Fanshawe Street Defer one year

    Councillor Roche moved the following amendments in parts and Councillors went through each item line by line. Voting was taken by show of hands and by way of division and is reflected in the right hand column.

    Project Recommendation Voting
    Liveable streets That the cuts to the Liveable Streets project not be proceeded with. The amendment was put by a show of hands and declared LOST on the chair's casting vote.
     
    Footpaths upgrade That the cuts to the Footpaths Upgrade project not be proceeded with. The amendment was put by way of division and declared LOST by 2 votes to 1.

    A division was called for, voting on which was as follows:

    For the amendment Against the amendment
    Cr Denise Roche

         		 Cr Ken Baguley

    Cr Toni Millar

    Cr Aaron Bhatnagar, Cr Leila Boyle and Cr Graeme Easte were absent.

    The amendment was declared LOST by 2 votes to 1.

    School transport safety initiatives That the cuts to the school transport safety initiatives project not be proceeded with. The amendment was put by way of division and declared LOST by 2 votes to 1.

    A division was called for, voting on which was as follows:

    For the amendment Against the amendment
    Cr Denise Roche

         		 Cr Ken Baguley

    Cr Toni Millar

    Cr Aaron Bhatnagar, Cr Leila Boyle and Cr Graeme Easte were absent.

    The amendment was declared LOST by 2 votes to 1.

    Cycleway and walkway improvements That the cuts to the cycleway walkway improvements project not be proceeded with. The amendment was put by way of division and declared LOST by 2 votes to 1.

    A division was called for, voting on which was as follows:

    For the amendment Against the amendment
    Cr Denise Roche

         		 Cr Ken Baguley

    Cr Toni Millar

    Cr Aaron Bhatnagar, Cr Leila Boyle and Cr Graeme Easte were absent.

    The amendment was declared LOST by 2 votes to 1.

    The Chairperson put the substantive motion:

    That the following capital projects be recommended to the March Combined Committees for inclusion in the 2008/2009 draft annual plan:

    Project Recommendation
    Bledisloe demountable parking building Delete
    New wharves - Motuihe, Browns & Motutapu Defer three years
    Liveable streets $1.5 million in 2008/2009, rest delete
    Footpaths upgrade Defer 50% of budget by one year
    School transport safety initiatives $300,000 in 2008/2009, rest defer by one year
    AMETI – land $33.75 million in 2008/2009, rest defer by one year
    AMETI - construction Defer one year
    Cycleway and walkway improvements Defer $3 million of budget by three years.
    Tiverton and Wolverton Improvements Defer three years
    Civic bus station improvements Delete
    Neilson Street improvements Defer one year
    Unscheduled land acquisition Defer 50% of budget by one year
    Road and Intersection improvements project No change to the budget
    Rapid transport land purchases Defer 50% of budget by one year
    Fanshawe Street Defer one year

    CARRIED

  9. Top TRANSIT NEW ZEALAND STATE HIGHWAY 20 WATERVIEW CONNECTION

    The Chairman moved:

    A. That the Transport Committee requests Transit New Zealand to expedite the progress of identifying and implementing the preferred scheme for State Highway 20 Waterview, incorporating the mitigation and enhancement measures outlined in the December 2005 Council resolution.

    B. That the Transport Committee appoints Councillor Raffills and Avondale community board member McDonald as Council's two representatives to participate in the Transit New Zealand (NZ) led State Highway 20 Waterview Reference Group.

    C. That the Transport Committee requests one Councillor and two Community Board members from each of the affected community boards (Western Bays, Eden/Albert and Avondale) to enable the re-establishment of the Auckland City Council State Highway 20 Waterview Political Liaison Group, to keep the impacted local community informed of progress of the Transit New Zealand project.

    Councillor Boyle moved an amendment to resolution B:

    That the Transport Committee appoints Councillors Raffills and Easte as Council's two representatives to participate in the Transit New Zealand (NZ) led State Highway 20 Waterview Reference Group.

    The amendment was put by a show of hands and declared LOST by 3 votes to 2.

    The Chairman put the substantive motion:

    1. That the Transport Committee request Transit New Zealand to expedite the progress of identifying and implementing the preferred scheme for State Highway 20 Waterview, incorporating the mitigation and enhancement measures outlined in the December 2005 Council resolution.
    2. That the Transport Committee appoints Councillor Raffills and Avondale community board member McDonald as Council's two representatives to participate in the Transit New Zealand (NZ) led State Highway 20 Waterview Reference Group.
    3. That the Transport Committee requests one Councillor and two Community Board members from each of the affected community boards (Western Bays, Eden/Albert and  Avondale) to enable the re-establishment of the Auckland City Council State Highway 20 Waterview Political Liaison Group, to keep the impacted local community informed of progress of the Transit New Zealand project.

    CARRIED

    Councillor Boyle requested that her vote against resolution B be recorded.

  10. Top MAINTENANCE ALLIANCE INFORMATION UPDATE

    That the report of the Procurement Manager on Maintenance Alliance Information and the updated on the status of the Western Road Maintenance Alliance tender, dated 7 February 2008, be received.

    CARRIED

  11. Top SUBMISSION ON THE UPDATE OF THE NEW ZEALAND TRANSPORT STRATEGY

    1. That the Transport Committee endorses the Chairman of the Transport Committee and the General Manager of Transport to approve the final draft of the Auckland City Council submission on the update of the New Zealand Transport Strategy for submission by the Chief Executive.
    2. That the Transport Committee supports the continued officer participation in the review and update of the New Zealand Transport Strategy.

    CARRIED

  12. Top AUCKLAND TRANSPORT PLAN POLITICAL STEERING GROUP – NOMINATIONS OF AUCKLAND CITY POLITICAL REPRESENTATIVE

    The Chairman moved:

    1. That the Chairman of the Transport Committee be appointed as Auckland City Council representative to the Auckland Transport Plan Political Steering Group.
    2. That the Transport Committee appoints Councillor Millar as an alternate should the Chairman be unable to attend any of the required meetings of the Auckland Transport Plan Political Steering Group.

    Councillor Roche moved an amendment to resolution B:

    That the Transport Committee appoints Councillor Easte as an alternate should the Chairman be unable to attend any of the required meetings of the Auckland Transport Plan Political Steering Group.

    The above amendment was put by a show of hands and declared LOST by 2 votes to 1.

    The Chairman put the substantive motion:

    1. That the Chair of the Transport Committee be appointed as Auckland City Council representative to the Auckland Transport Plan Political Steering Group.
    2. That the Transport Committee appoints Councillor Millar as an alternate should the Chair be unable to attend any of the required meetings of the Auckland Transport Plan Political Steering Group.

    CARRIED

  13. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    1. That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    9 Transit New Zealand State Highway 20 Waterview Connection - Presentation Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(c)(ii)

    The withholding of the information is necessary to protect information which is subject to an obligation of confidence where the making available of the information would be likely to damage the public interest.

    In particular, the presentation is still to be approved for release by the Transit Board for public information.    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C1. Land Purchase for Roading Purposes to Support Rugby World Cup Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, the report relates to the purchase of land. The owners of the properties are not yet aware that their land will be required for roading purposes. Should approval be given, negotiations will commence with the owners.    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2. Pay and Display Parking Meters Operation Services, Contract – Approvals Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(i)

    The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

    In particular, this report contains commercially sensitive costs and savings relating to the proposed new service agreement for the provision of parking meter operation services.     		Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    1. That Mr Clive Fuer, Ewart Barnsley and Paresh Shingadia, Transit New Zealand, be permitted to stay for the Transit New Zealand State Highway 20 Waterview Connection presentation as they have information that would be of interest to the Committee.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12:45pm.