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Council member and meetings
Auckland City Youth Council
Back to contents AGENDA ATTACHMENTS

OPEN AGENDA

 I hereby give notice that a meeting of the

AUCKLAND CITY YOUTH COUNCIL

will be held as follows:

DATE: Monday, 20 October 2008
TIME: 4:30 pm
VENUE: Council Chambers
  Ground Floor
  Town Hall
  Auckland
Eric Perry
DEMOCRACY ADVISOR

  1. Top APOLOGIES

    An apology has been received from Alice Wang for non-attendance.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Auckland City Youth Council meeting held on Monday, 15 September 2008 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

    (a)

    The local authority by resolution so decides; and

    (b)

    The presiding member explains at the meeting at a time when it is open to the public,-

     

    (i)

    The reason why the item is not on the agenda; and

     

    (ii)

    The reason why the discussion of the item cannot be delayed until a subsequent meeting."

    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "Where an item is not on the agenda for a meeting,-

    (a)

    That item may be discussed at that meeting if-

     

    (i)

    That item is a minor matter relating to the general business of the local authority; and

     

    (ii)

    The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

    (b)

    no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    At the close of the agenda no requests to speak had been received.

  5. Top COMMUNITY BOARD REPRESENTATIVES UPDATE

    Providing representatives from Auckland City's community boards the opportunity to update the Youth Council on projects and issues they have been involved with since the last meeting.

  6. Top PROGRAMME ADVISOR - YOUTH REPORT

    Sarah Finlay  
    Programme Advisor - Youth October 2008

    Providing an update on the assessment of Youth Council currently underway. The purpose of this assessment is to ensure that council uses effective methods to engage young people in its work, and to assess the current way in which council uses Youth Council to do this.

    Also providing updates on the Youth in Local Government Conference held from 6-8 November, the Avondale Youth Work Forum held on 30 September, and an opportunity to organise a youth forum on graffiti.

    Recommending that the memorandum from the Programme Advisor - Youth, dated October 2008, be received.

    [ATTACHMENT 6] Pages 1-2

  7. Top YOUTH COUNCIL ASESSMENT

    Sam Beanland  
    Chairperson 13 October 2008

    Advising of the assessment of Youth Council being undertaken by ACR Services. The assessment will examine the most effective way in which council can engage young people.

    Recommending that the Youth Council members provide feedback on their experiences or impressions of Youth Council and how it could develop in the future.

  8. Top CONVERSE PROJECT UPDATE

    Sam Beanland  
    Chairperson 13 October 2008

    Providing an opportunity for Youth Council members to provide feedback on Converse 2008.

  9. Top ROAD SAFETY PROJECT UPDATE

    Sam Beanland  
    Chairperson 13 October 2008

    Providing an opportunity for Youth Council members to provide updates and reports on the road safety project.

  10. Top YOUTH COUNCIL WEB PAGES PROJECT UPDATE

    Providing an opportunity for Youth Council members to provide updates and reports on the Youth Council web pages project.

  11. Top CHAIRPERSON'S UPDATE

    Providing the Chairperson with an opportunity to provide an update on projects and issues he has been involved with since the last meeting.

    Recommending that the report of the Chairperson, dated 13 October 2008, be received.

    [ATTACHMENT 11] Pages 3-4

  12. Top MEMBERS' UPDATES

    Providing Youth Council members an opportunity to provide an update on projects and issues they have been involved with since the last meeting.

    At the close of the agenda, a written update has been received from Youth Council member Jayran Mansouri.

    [ATTACHMENT 12] Pages 5-6