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Council member and meetings
Auckland City Youth Council
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OPEN AGENDA

 I hereby give notice that a meeting of the

AUCKLAND CITY YOUTH COUNCIL

will be held as follows:

DATE: Monday, 15 December 2008
TIME: 4:30 pm
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Eric Perry
DEMOCRACY ADVISOR

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Auckland City Youth Council meeting held on Monday, 20 October 2008 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    At the close of the agenda no requests to speak had been received.

  5. Top COMMUNITY BOARD REPRESENTATIVES' UPDATE

    Providing representatives from Auckland City's community boards the opportunity to update the Youth Council on projects and issues they have been involved with since the last meeting.

  6. Top PROGRAMME ADVISER - YOUTH REPORT

    Sarah Finlay  
    Programme Adviser - Youth 8 December 2008

    Providing updates on the Youth Council assessment, Ship for the World Youth 2009, the development of youth networks in Eastside, Oranga, Otahuhu and Westside, and Converse forums.

    Recommending that the memorandum from the Programme Adviser - Youth, dated 8 December 2008, be received.

    [ATTACHMENT 6] Pages 1-2

  7. Top REPORT AND RESOLUTIONS FROM THE COMMUNITY SERVICES COMMITTEE - YOUTH COUNCIL ASSESSMENT

    Sarah Finlay  
    Programme Adviser - Youth 18 October 2008

    Attaching for members' information a report presented to the 3 December 2008 meeting of the Community Services Committee regarding the assessment of the Auckland City Youth Council. This assessment revealed that there is a need for the Youth Council to have a wider representation, increased visibility within communities and to ensure that council hears youth perspectives. At the meeting on 20 October 2008, the current Youth Council endorsed the recommendation of a quarterly meeting with projects and forums. The formulation of a new Youth Council could begin in January 2009.

    At its meeting on 3 December 2008, the Community Services Committee resolved as follows:

    1. "That the Community Services Committee acknowledges the work already undertaken by the current Auckland City Youth Council, and approves a new meeting structure for the Youth Council to allow it to better reflect youth in schools and communities as follows:
      1. that youth councillors be nominated by school and community peers (one per secondary school, vocational or tertiary institution, youth organisation; or community network);
      2. that youth councillors be selected on their ability to demonstrate leadership, advocacy, governance and service skills;
      3. that a panel comprising a member of the Community Services Committee, a young person, a council officer and a youth organisation representative be established to select up to 25 youth councillors, noting that a young person nominated to Youth Council following an election at a school or tertiary institution will be selected for Youth Council in the normal course of events;
      4. that community boards invite Youth Council representatives to attend meetings where there are relevant items, which would be included in the Youth Council terms of reference;
      5. that the Youth Council meet quarterly; and
      6. that the matter of the term of the chairperson be an issue for the Youth Council to decide.
    2. That officers report on the progress of the new Auckland City Youth Council through the quarterly operations report.
    3. That the report of the Programme Adviser - Youth, dated 18 October 2008 and the above resolutions be forwarded to all community boards for their information."

    Recommending that the report of the Programme Adviser - Youth, dated 18 October 2008, and the resolutions from the 3 December 2008 meeting of the Community Services Committee regarding the Youth Council assessment be received.

    [ATTACHMENT 7] Pages 3-16

  8. Top YOUTH COUNCIL RECRUITMENT FOR 2009

    Sarah Finlay  
    Programme Adviser - Youth 8 December 2008

    Providing an opportunity for Youth Council members to review and provide feedback on the Youth Council recruitment plan. Discussion notes are attached.

    Recommending that the feedback from Youth Council members regarding the Youth Council recruitment plan be received.

    [ATTACHMENT 8] Pages 17-18

  9. Top CONVERSE PROJECT UPDATE

    Sam Beanland  
    Chairperson 8 December 2008

    Providing an opportunity for Youth Council members to provide feedback on Converse 2008.

  10. Top ROAD SAFETY PROJECT UPDATE

    Sam Beanland  
    Chairperson 8 December 2008

    Providing an opportunity for Youth Council members to provide updates and reports on the road safety project.

  11. Top YOUTH COUNCIL WEB PAGES PROJECT UPDATE

    Providing an opportunity for Youth Council members to provide updates and reports on the Youth Council web pages project.

  12. Top CHAIRPERSON'S UPDATE

    Sam Beanland  
    Chairperson 8 December 2008

    Providing the Chairperson with an opportunity to provide an update on projects and issues he has been involved with since the last meeting.

    Recommending that the report of the Chairperson, dated 8 December 2008, be received.

    [ATTACHMENT 12] Pages 19-20

  13. Top MEMBERS' UPDATES

    Providing Youth Council members an opportunity to provide an update on projects and issues they have been involved with since the last meeting.

    At the close of the agenda, no written updates have been received.