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Council member and meetings
OPEN AGENDA
I hereby give
notice that a meeting of the
ZOO BOARD
will be held as
follows:
| DATE: |
Friday, 1 August 2008 |
| TIME: |
12:30pm |
| VENUE: |
NZCCM Lecture Theatre |
| |
NZCCM Building, Auckland Zoo |
| |
Motions Road |
| |
Western Springs |
| Eric Perry |
| DEMOCRACY COORDINATOR |
Members:
| Cr |
Bill |
Christian, JP [Chairperson] |
| Cr |
Leila |
Boyle |
| Cr |
Graeme |
Mulholland, JP |
| Mr |
Rob |
Crabtree |
| Mr |
Peter |
McQueen |
| Mr |
Steve |
Smith |
Ex Officio:
| His Worship the Mayor, Hon John Banks,
QSO |
| Deputy Mayor, David Hay, JP |
Zoo Board Delegations
Objective
The
Auckland Zoo, including the oversight, review and development of policy.
Key
objectives of Auckland Zoo include:
To
focus the Zoo's resources to benefit conservation, and provide exciting
visitor experiences which inspire and empower people to take positive action
for wildlife and the environment, through
- Conservation
To focus resources on securing sustainable populations of species and their
habitats through integrated zoological programs and strategic partnerships
and strategic partnerships.
- Animal Welfare and Husbandry
To further advance best practice animal husbandry and welfare that ensures
physical and psychological well-being of the animal collection.
- Research
To be a recognised and credible resource for the wildlife research community
and enable significant contributions in the field of conservation medicine.
- Recreation
To provide unique botanical, wildlife and cultural experiences that delights
the visitor.
- Education
To provide exemplary learning opportunities that positively influence
people's understanding, values, and impact on the natural world.
- Sustainability
To promote sustainable practices in all aspects of the Zoo's operations.
Field
of activity
The Zoo
Board's field of activity is:
- the Auckland Zoo and selected sites elsewhere.
Delegated powers
The Zoo
Board's delegated powers are as follows.
- To exercise the council's powers and duties under all acts and
regulations that relate to the import, export, quarantine, exhibition,
health and care of birds, animals and other creatures in the zoo.
- To raise public awareness and enjoyment of wildlife management and
conservation through the zoo's programmes and exhibitions.
- Regularly reviewing the zoo's activity to ensure consistency with its
annual plan and budget.
- Reviewing and endorsing the zoo's business plan annually.
- Reviewing and endorsing the zoo's animal collection plan annually.
- Reviewing and endorsing admissions pricing for all visitor categories.
- Endorsing recommended approaches to DoC and MAF which aim to ensure
the zoo's conservation, import, export, quarantine and biosecurity needs are
optimised.
- To liaise with the Zoo Trust over capital fundraising for the long
term benefit of the zoo.
- At the commencement of each term, recommending to council the
appointment of experienced or qualified co-opted members to serve on the Zoo
Board.
 APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Zoo Board meeting held on Thursday, 22 May 2008 to be confirmed
as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
REPORTS REQEUSTED/PENDING
| Eric Perry |
|
| Democracy Coordinator |
25 July 2008 |
Advising of reports requested/pending.
Recommending that the Reports Requested/Pending report of the Democracy
Coordinator, dated 25 July 2008, be received.
FIRST REVIEW OF THE AUCKLAND ZOO ASSET MANAGEMENT PLAN
| Andrew James |
|
| Asset Manager, Auckland Zoo |
23 July 2008 |
Reporting on the key issues for the Zoo Asset Management Plan (AMP). The key
Asset Management Plan improvements have been to:
-
Develop levels of
service to better reflect the Zoo's business;
-
Input the planned
capital works programme as agreed with Zoo senior management; and
-
Risk assessment using
the Corporate Risk Assessment Tool.
Increases in capital expenditure have been highlighted to cover service level
improvements, growth and demand. In the longer term, the focus of improvement
for this Asset Management Plan will be to improve the asset register and data
collection, move the assets into Adaptive Multimedia Information System (AMIS)
and utilise more of the functionality in SAP, such as Real Estate and Plant
Maintenance.
Recommending that the Board endorse the Zoo Asset Management Plan (AMP), and
that the Board note the levels of service outlined in the Asset Management Plan
for the 2009-2019 Long Term Council Community Plan (LTCCP).
AUCKLAND ZOO - IMPACT OF REGIONAL FUNDING AMENITIES FUNDING INITIATIVE
| Jonathan Wilcken |
|
| Director, Auckland Zoo |
22 July 2008 |
Reporting on the Auckland Regional Amenities Funding Bill, which aims to
establish a regional levy collected by the seven territorial authorities
available to fund the regional amenities by application. The Bill contains a
provision that would enable the Zoo to be eligible to apply for regional
funding, but only if the Zoo is established as a legal entity separate from
Auckland City Council and registered as a charity. The Bill is currently under
review by the Local Government and Environment Select Committee. As part of
this review, alterations were sought to simplify the proposed levy collection
process under a single collection agency, Auckland City Council; however, no
agreement on this was reached. Nevertheless, political support for the Bill
remains high and it appears likely that it will progress in its original form
and be enacted later this year.
Treasury is currently exploring the budgetary implications of the Bill, with a
particular focus on potential savings for Auckland City Council. The budget
implications for the Zoo may be substantial. The funding arrangement proposed
by the Bill does not allow for the provision of funds for capital expenditure.
Alternative avenues for securing capital funding as a regional amenity have not
yet been identified and are by no means guaranteed.
Recommending that the report of the Director, Auckland Zoo, dated 22 July 2008,
be received.
| [ATTACHMENT 7] |
Pages 9-12 |
AUCKLAND ZOOLOGICAL PARK PERFORMANCE REPORT JULY 2007 - JUNE 2008
| Jonathan Wilcken |
|
| Director, Auckland Zoo |
20 July 2008 |
Reporting on the progress made to plan of the Auckland Zoological Park over the
period July 2007 to June 2008.
Recommending that the report of the Director, Auckland Zoo, dated 20 July 2008,
be received.
| [ATTACHMENT 8] |
Pages 13-66 |
CONSERVATION WEEK 2008
| Peter Fraser |
|
| Conservation Officer, Auckland Zoo |
22 July 2008 |
Reporting on Conservation Week 2008, which will be held from 7-14 September.
Conservation Week is a Department of Conservation (DoC) initiative, the theme
this year being "Meet the Locals". As a conservation organisation, Auckland Zoo
sees value in supporting this initiative while providing an opportunity to meet
our own objectives. Conservation office objectives for Conservation Week 2008
include:
- Profiling Auckland Zoo
as a conservation organisation;
- Celebrating
conservation efforts while highlighting conservation projects and issues;
- Highlighting key
international conservation project "Act Local - Think Global!";
- Raising funds and
awareness to further facilitate in situ conservation work;
- Enhancing the visitor
experience; and
- Connecting visitors to
local places and wildlife.
Recommending that the report of the Conservation Officer, Auckland Zoo, dated 22
July 2008, be received; that the Board establish annual Conservation Awards to
be announced at Conservation Week; and that the Board accept the role of
selection committee for the Auckland Zoo Conservation Awards.
| [ATTACHMENT 9] |
Pages 67-74 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Eric Perry |
|
| Democracy Coordinator |
25 July 2008 |
| Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That
the public be excluded from the following part(s) of the proceedings of this
meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
| Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Strategic Implications of
Retaining Asian Elephants at Auckland Zoo |
Public conduct of matter
would be likely to result in disclosure of information for which good
reason to withhold exists under section 7. |
Section 7(2)(h) To enable the Council to carry out, without
prejudice or disadvantage, commercial activities.
In particular, the report contains commercially
sensitive information, that if released, would have a negative impact on
the operation of the entity. |
S48(1)(a) The public conduct of the
part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section
7. |
| C2 |
Auckland Zoological Park
Financial Performance for Year Ending 30 June 2008 |
Public conduct of matter
would be likely to result in disclosure of information for which good
reason to withhold exists under section 7. |
Section 7(2)(h) To enable the Council to carry out, without
prejudice or disadvantage, commercial activities.
In particular, the report contains commercially
sensitive information, that if released, would have a negative impact on
the operation of the entity. |
S48(1)(a) The public conduct of the
part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section
7. |
| C3 |
Te Wao Nui Fundraising
Update |
Public conduct of matter
would be likely to result in disclosure of information for which good
reason to withhold exists under section 7. |
Section 7(2)(h) To enable the Council to carry out, without
prejudice or disadvantage, commercial activities.
In particular, the report contains commercially
sensitive information, that if released, would have a negative impact on
the operation of the entity. |
S48(1)(a) The public conduct of the
part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section
7. |
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