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MINUTES OF A MEETING OF THE ZOO BOARD

HELD ON THURSDAY, 20 NOVEMBER 2008 AT 12:30 PM

PRESENT: Councillor Bill Christian, JP Chairperson
  Councillor Leila Boyle  
  Mr Peter McQueen  
  Councillor Graeme Mulholland, JP  
  Mr Steve Smith [from 12:43pm, item 5]
ALSO PRESENT Councillors Dr Cathy Casey [until 2:20pm, item C1]
    Graeme Easte [from 12:55pm, item 5; until 1:50pm, item 8]
    Richard Northey, ONZM [until 2:32pm, item C1]

  1. Top APOLOGIES

    That the apologies from Rob Crabtree for non-attendance and Steve Smith for lateness, be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Zoo Board meeting held on Tuesday, 18 September 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    There were no requests to speak in public forum.

  5. Top AUCKLAND ZOOLOGICAL PARK PROGRESS REPORT SEPTEMBER - OCTOBER 2008

    1. That the report of the Zoo Director, dated 6 November 2008, entitled Auckland Zoological Park Progress report September - October 2008, be received.
    2. That the Zoo director, staff and volunteers be congratulated for their work and contribution to the Zoo.

    CARRIED

  6. Top DIRECTOR'S UPDATE

    The Zoo Director provided a brief update to the Board regarding the development progress and final design of the Te Wao Nui project.

    [ATTACHMENT 6]

    That the presentation from the Zoo Director regarding the Te Wao Nui design, be received.

    CARRIED

  7. Top AUCKLAND ZOO CHARITABLE TRUST - TE WAO NUI

    That the report of the Chairperson, Auckland Zoo Charitable Trust, dated 13 November 2008 regarding Te Wao Nui be received.

    CARRIED

  8. Top ZOO BOARD DELEGATIONS

    A. That the Zoo Board notes the proposed 2007-2010 triennium delegations for the Zoo Board and requests the following amendments:

    Function Description Delegate
    Zoo Power to endorse recommended approaches to Department of Conservation (DoC) and Ministry of Agriculture and Forestry (MAF), which aim to ensure the zoo's conservation, import, export, quarantine and biosecurity needs are optimised. Zoo Board
    Zoo Power to liaise with the Auckland Zoo Charitable Trust over capital fundraising for the long-term benefit of the zoo. Zoo Board
    1. That the Zoo Board considers the endorsement of the 2007-2010 triennium delegations as inappropriate until the structure and purpose of the Zoo Board is clarified at the December 2008 Finance and Strategy Committee meeting on governance options for the Zoo.
    2. That officers provide a report to clarify all powers and duties under all acts and regulations that relate to the import, export, quarantine, exhibition, health and care of birds, animals and other creatures in the zoo, noted in the proposed 2007-2010 triennium delegations, that the Zoo Board exercises.

    CARRIED

  9. Top ZOO BOARD RESOLUTIONS - HOLDING COMPANY FOR THE ZOO

    That the resolution from the 15 October 2008 Finance and Strategy Committee regarding the holding company for the Zoo, be noted i.e.:

    That the resolutions from the 18 September 2008 Zoo Board be noted.

    CARRIED

  10. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1. Auckland Zoological Park Financial Performance Report For The Two Months Ending 31 October 2008 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report contains commercially sensitive information, that if released, would have a negative impact on the operation of the entity.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 2:55pm.