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MINUTES OF A MEETING OF THE
ZOO BOARD
HELD ON THURSDAY, 19 MARCH 2009 AT 9:30AM
IN THE NZCCM LECTURE THEATRE
NZCCM BUILDING
AUCKLAND ZOOLOGICAL PARK
MOTIONS ROAD
WESTERN SPRINGS

PRESENT: Councillors Graeme Mulholland, JP Chairperson
    Leila Boyle  
    Bill Christian, JP  
  Mr Peter McQueen  
  Mr Steve Smith [from 9:35am, item 2]

[Secretarial Note: The Chairperson acknowledges the service of Councillor Bill Christian as chairperson since the beginning of the term.]


  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Zoo Board meeting held on 20 November 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1 REPORTS REQUESTED PENDING

    The Director will update the Board regarding the reports requested pending of the Zoo Board for the month of March 2009. The item was inadvertently left out when the agenda was compiled.

    That the item regarding the reports requested pending of the Zoo Board for the month of March 2009 be considered as item 8 of the 19 March 2009 agenda.

    CARRIED

    3.2 CHAIRPERSON'S REPORT - ZOO BOARD

    The Chairperson will provide a verbal report to the Board on the resignation of Rob Crabtree as a co-opted member. The reason for urgency is for the Board to discuss on the criteria and desired competencies for a nomination to fill the vacancy for a new co-opted member for the Board.

    That an extraordinary business item be added to the confidential section of the agenda as item C2 regarding the discussion on the criteria for a nomination for a new co-opted member for the Board.

    CARRIED

    That item 8 be taken at this point.

    CARRIED

  4. Top PUBLIC FORUM

    [Secretarial Note: Raymond Small has attended the Zoo Board meetings for many terms as a member of the public. He has been a president of a zoological society and also a volunteer at the Auckland Zoo.]

    That the Zoo Board expresses its thanks to Raymond Small for his attendance and support to the Auckland Zoo and Zoo Board.

    CARRIED

  5. Top AUCKLAND ZOOLOGICAL PARK PROGRESS REPORT NOVEMBER 2008 - FEBRUARY 2009

    1. That the report entitled Auckland Zoological Park Progress report November 2008 - February 2009 of the Zoo Director, dated 12 March 2009, be received.
    2. That the Zoo Board acknowledges the contribution and effort of Zoo staff working across different Zoos and wildlife organisations.
    3. That the Zoo Board congratulates the Zoo for its significantly higher than projected attendance numbers of the year to date.

    CARRIED

  6. Top PROPOSED CHANGES TO CAPITAL EXPENDITURE PROGRAMME REPORT

    [ATTACHMENT 6A]

    That the resolutions of the report entitled Proposed Changes to Capital Expenditure Programme of the 4 March 2009 Combined Committees meeting, be received.

    CARRIED

  7. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1. Auckland Zoological Park Financial Performance Report For The Eight Months Ending 28 February 2009 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report contains commercially sensitive information, that if released, would have a negative impact on the operation of the entity.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    C2 Chairperson's Report - Zoo Board Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, the report contains privacy of possible nominees for a new co-opted member of the Zoo Board.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

  8. Top REPORTS REQUESTED PENDING

    [ATTACHMENT 8]

    1. That the reports requested pending of the Democracy Advisor, dated 19 March 2009, be received.
    2. That the Zoo Board requests officers to ensure that the Zoo Board Delegations report be provided well in advance of the Zoo board next meeting on 21 May 2009.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 11:55 am.