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MINUTES OF A MEETING OF THE
ZOO BOARD
HELD ON THURSDAY, 21 MAY 2009 AT 9:30 AM
IN THE NZCCM LECTURE THEATRE
NZCCM BUILDING
AUCKLAND ZOOLOGICAL PARK
MOTIONS ROAD
WESTERN SPRINGS

PRESENT: Councillor Graeme Mulholland, JP Chairperson
  Mr Peter McQueen  
  Mr Steve Smith  
  Councillor Leila Boyle  
  Councillor Bill Christian, JP  
ALSO PRESENT: Councillor Graeme Easte  
  Councillor Richard Northey  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Zoo Board meeting held on Thursday, 19 March 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    The chairperson of the Zoo Board sought leave to introduce an extraordinary item of business under the confidential section of the meeting, i.e. Appointment of an Additional Co-opted member to the Zoo Board.

    This matter had not been included on the agenda, pending the outcome of proposals for the Regional Governance of Auckland. It was considered pertinent to commence the process of appointment at this time.

    That an item of extraordinary business regarding the appointment of an additional co-opted member to the Zoo Board be considered at agenda item C2 of the confidential agenda of this meeting.

    CARRIED

  4. Top PUBLIC FORUM

    There were no requests to speak in public forum.

  5. Top REPORTS REQUESTED PENDING

    That the reports requested pending report of the Democracy advisor, dated
    21 May 2009, be received and updated as appropriate.

    CARRIED

  6. Top AUCKLAND ZOOLOGICAL PARK PROGRESS REPORT MARCH - APRIL 2009

    That the Auckland Zoological Park Progress Report March - April 2009 from Jonathan Wilcken, Zoo director, dated 10 May 2009, be received.

    CARRIED

  7. Top ZOO BOARD DELEGATIONS

    1. That the comments and the delegations granted to the Zoo Board in the Zoo Board Delegations report from Helen Hargraves, Solicitor, dated 8 May 2009, be noted.
    2. That the Zoo Board appoints the Chairperson and Board member Steve Smith to meet with Terry Sugrue to further review the delegations and responsibilities of the Zoo Board and to report back to the next Zoo Board meeting in July 2009.

    CARRIED

  8. Top NOTICE OF MOTION - RECOMMENDATIONS FROM THE ZOO BOARD TO THE 18 JUNE 2009 AUCKLAND CITY COUNCIL COMBINED COMMITTEES MEETING

    1. That the Zoo Board confirm its strategic goal to have a herd of elephants at Auckland Zoo.
    2. That the Zoo Board hold an extra ordinary meeting between Wednesday
      10 June 2009 and Thursday 18 June 2009 to make appropriate recommendations to the 18 June 2009 Combined Committees meeting of the Auckland City Council regarding project prioritisation and input into the 2009 - 2019 Long Term Council Community Plan (LTCCP) / Annual Plan relevant to the Auckland Zoo. This meeting to incorporate the Business Plan Workshop previously scheduled for 27 May 2009.

    CARRIED

  9. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Auckland Zoological Park financial performance report for the ten months ending
    30 April 2009    		 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report contains commercially sensitive information, that if released, would have a negative impact on the operation of the entity.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    C2 Appointment of an additional co-opted member to the Zoo Board Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, information, that if released, would divulge specific personal information about the proposed external appointee.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 11.40 am.