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MINUTES OF A MEETING OF THE
ZOO BOARD
HELD ON THURSDAY, 23 JULY 2009 AT 9:30 AM
IN THE NZCCM LECTURE THEATRE
NZCCM BUILDING
AUCKLAND ZOOLOGICAL PARK
MOTIONS ROAD
WESTERN SPRINGS

PRESENT:	Councillor	Graeme	Mulholland, JP	Chairperson
	Mr	Peter	McQueen
	Mr	Steve	Smith
	Councillor	Leila	Boyle

1. APOLOGIES

   That the apology from Board Member Councillor Bill Christian for non attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Zoo Board meetings held on Thursday, 21 May 2009 and Monday, 15 June 2009, be confirmed as true and correct records.

   CARRIED

3. EXTRAORDINARY BUSINESS

   The chairperson of the Zoo Board sought leave to introduce an extraordinary item of business under the confidential section of the meeting, i.e. Appointment of an Additional Co-opted member to the Zoo Board.

   This matter had not been included on the agenda as it had not been possible to notify the proposed applicant of the intention to consider them for the position.

   That an item of extraordinary business regarding the appointment of an additional co-opted member to the Zoo Board be considered at agenda item C4 of the confidential agenda of this meeting.

   CARRIED

4. PUBLIC FORUM

   There were no requests to speak in public forum.

5. AUCKLAND ZOOLOGICAL PARK PERFORMANCE REPORT JULY 2008 - JUNE 2009

   1. That the Auckland Zoological Park Performance Report July 2008 - June 2009, from the Zoo director, dated 10 July 2009, be received.
   2. That the Zoo director, Senior Management team, staff and volunteers be congratulated for a successful year despite difficult economic conditions.

   CARRIED

6. ENDORSEMENT FOR AUCKLAND ZOOLOGICAL PARK BUSINESS PLAN 2009-2010

   That the Board endorses the Auckland Zoological Park Business Plan 2009 / 2010, from the Capital works and business manager, dated 14 July 2009.

   CARRIED

7. AUCKLAND ZOO CONSERVATION POLICY - MARINE CONSERVATION AND PALM OIL INFORMATION CAMPAIGNS

   Items 7.1 and 7.2 of the agenda were considered together.

   1. That the Auckland Zoo Conservation Policy, Marine Conservation Information campaign, from the Conservation officer, dated 1 July 2009, be received.
   2. That the Zoo Board approves the development of a marine wildlife conservation information campaign, providing links between the zoo's Sealion Shores exhibit and support for relevant field conservation efforts.
   3. That the Zoo Board notes the continuation of the palm oil information campaign.

   CARRIED

8. ZOO BOARD DELEGATIONS

   1. That the Zoo Board Delegations report, from the Solicitor, dated 13 July 2009, be received.
   2. That the Zoo Board approves the amendments to the Zoo Board delegations as itemised at Appendix 2 - Amended Zoo Board Delegations.
   3. That it be a recommendation to Council that the Zoo Board delegations as amended at Appendix 2 - Amended Zoo Board Delegations, be adopted.

   CARRIED

9. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   That the public be excluded from the following part(s) of the proceedings of this meeting.

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

   Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
   C1	Auckland Zoological Park Report on Financial Performance for the twelve months to 30 June 2009	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains commercially sensitive information, that if released, would have a negative impact on the operation of the Zoo.	Section 48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
   C2	Endorsement for Confidential Auckland Zoological Park Business Plan 2009 - 2010	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains commercially sensitive information, that if released, would have a negative impact on the operation of the Zoo.	Section 48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
   C3	Update from the Auckland Zoo Charitable Trust	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains sensitive information relating to the delivery of specific outcomes with a third party and a benefactor that, if released to the public, could negatively impact on the operation of the Zoo.	Section 48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
   C4	Appointment of a New Co-opted Member to the Zoo Board	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons. In particular, the report contains specific personal information about the proposed appointee.	Section 48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

   CARRIED

   There being no further business the Chairperson declared the meeting closed at 12:15 pm.