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AGENDA ATTACHMENTS

I hereby give notice that an extraordinary Annual Plan Direction Setting meeting of the

will be held as follows:

Members: *All Councillors are deemed members of the Committee for
Annual Plan purposes

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

3. OVERVIEW FROM CHIEF EXECUTIVE

   B Taylor
   Chief Executive	18 November 2004

   There is no attachment for this item as it is a presentation which will be provided by the Chief Executive and Director of Finance that gives an overview of the issues facing Council for the budget round.

   Recommending that the information be received.

4. REVIEW OF KEY ISSUES AND TRENDS, AND POTENTIAL IMPACTS ON AUCKLAND

   H Dodd
   Strategy Manager, Strategic Planning	2 November 2004

   Identifying global issues, trends and political impacts for Auckland that need to be taken into account when setting the parameters for the 2005/2006 Annual Plan. Noting that the main challenges for Auckland are growth, and being competitive in a global economy.

   Recommending that the committee notes the issues, trends and potential impacts for consideration during the direction setting process.

   [ATTACHMENT 4]

   Pages 1 – 14

5. URBAN STRATEGY

   Councillor Hucker
   Deputy Mayor	5 November 2004

   This item was unavailable at the time the agenda went to print and will be circulated under separate cover.

6. PROGRESS ON THE STRATEGIC PLAN

   H Dodd
   Strategy Manager, Strategic Planning	1 November 2004

   Providing an update on progress made in regard to strategic plan milestones which are a key component of Focus on the Future 2004-2014, Auckland City's long term council community plan (LTCCP).

   Further identifying a number of milestones that are not fully funded for implementation and describing the relationship between the community outcomes, LTCCP and Annual Plan within the framework of the Local Government Act 2002.

   Recommending that the committee notes the progress made on council's strategic plan to date.

   [ATTACHMENT 6]

   Pages 15 - 28

7. UPDATE ON FUTURE AUCKLAND – THE IDENTIFICATION OF COMMUNITY OUTCOMES PROCESS

   M Crombie
   Strategic policy analyst	3 November 2004

   Presenting background information on the process for identification of community outcomes and the key responsibilities and roles for Auckland City. Also providing an update for the next phase that will result in a final set of community outcomes with measures for monitoring and reporting.

   That the process for identifying community outcomes and the ongoing process to develop the Future Auckland document be noted.

   [ATTACHMENT 7]

   Pages 29 - 36

8. OPERATIONAL ENVELOPE OVERVIEW

   C Field
   Manager Financial Planning	1 November 2004

   Advising that the management of the 2005/2006 will again be a challenge with council's two main constraints being – limiting the rate increases to the rate of inflation and achieving a base operating surplus of $15.1 million. Further advising that based on current projects and policy settings, rates income will increase by $11.6 million next year which will however be matched by increased costs of delivering current services.

   Recommending the committee notes that holding the rate increase to the rate of inflation will require strict financial discipline, savings and efficiency gains and firm prioritisation of expenditure if funds are to be made available for new initiatives. Further noting that the growth in the rating base is largely absorbed by depreciation and increasing the base operating surplus by half of the rates inflation increase will be difficult to sustain without impacting on the ability to fund new activities as well as continue with current levels of service.

   [ATTACHMENT 8]

   Pages 37 – 42

9. FINANCIAL FRAMEWORK REPORT

   P Neutze
   Financial Strategy Manager	10 November 2004

   Providing an overview of Auckland City's financial parameters and policy framework for the 10 years from 2004/2005 to 2013/2014 and discusses key issues that will impact on the way council moves forward. This report should be read with particular reference to the subsequent reports on this agenda that discuss rating issues, development contribution initiatives and stormwater, transportation, open space and Development with vision issues.

   Recommending that council note the financial parameters and processes regarding new expenditure and growth-related projects and agree in principle that a fiscal policy for financial management based on affordability and sustainability is maintained. Also recommending that fiscal policy decisions be made as part of the annual planning round culminating in the draft Annual Plan.

   [ATTACHMENT 9]

   Pages 43 - 52

10. OVERVIEW OF RATING POLICY ISSUES

    C Temple / S Ross
    Manager Revenue Strategy / Rates Process Manager	4 November 2004

    Outlining the rating policy issues for the 2005/2006 annual plan process.

    Recommending that the committee confirms a rate increase for general purposes based on the expected rate of inflation (currently estimated at 2.4%). Further noting other policies in relation to the uniform annual general charge and other targeted rates.

    [ATTACHMENT 10]

    Pages 53 - 78

11. STORMWATER UPDATE, INCLUDING TARGETED RATE

    C Temple / G Webb
    Manager Revenue Strategy, Treasury / Business Analyst, Treasury	10 November 2004

    Advising that stormwater activities are currently funded by the general rate, subsidies and Metrowater charitable payments. Further advising of investigations into two alternative funding tools, being a targeted rate and a development contributions policy.

    Recommending that further work be completed on the targeted rate for stormwater.

    [ATTACHMENT 11]

    Pages 79 - 104

12. TRANSPORTATION UPDATE, INCLUDING THE EASTERN TRANSPORT CORRIDOR AND TARGETED RATE

    J Bell / P Neutze
    Manager Transport Planning / Manager Financial Strategy	10 November 2004

    Providing an update on transportation issues within Auckland and advising of the various initiatives currently being undertaken to alleviate Auckland's transport problems.

    Recommending that the committee confirms a number of transport priorities for the 2005/2006 year.

    [ATTACHMENT 12]

    Pages 105 - 134

13. OVERVIEW REPORT - TARGETED RATE FOR OPEN SPACE

    M Vinall
    Group Manager - Community Planning	10 November 2004

    Advising that council currently receives approximately $17 million per annum in financial contributions for open space, however the level of income is dependent on the level of development with the average income over the past five years being $14 million per annum. Further advising that investigations are being carried out to move from financial contributions to a development contribution regime which will enable council to charge new developments for the direct costs of growth.

    Recommending that work on developing a targeted rate for open space equal to 1% of general rates income continue towards being able to implement the targeted rate on 1 July 2005.

    [ATTACHMENT 13]

    Pages 135 - 144

14. CITY DEVELOPMENT

    J Duthie / I Maxwell
    Manager City Planning / Manager Implementation Planning	11 November 2004

    Advising that the population of Auckland City is forecast to expand by up to 141,000 people by the year 2021, which is equivalent to adding the current population of Dunedin or Hamilton City. Further advising that an urban growth strategy has been developed with the key principles of protecting valued natural features and character/heritage areas; managing change from suburban to quality urban living city form; growing the economy through wealth creating business investment and strengthening communities.

    That the committee notes the work programme and costs associated for consideration in the 2005/2006 annual plan and budget.

    [ATTACHMENT 14]

    Pages 145 - 156

15. DEVELOPMENT WITH VISION POLICY AND FUNDING IMPLICATIONS

    G Stiven / P Neutze
    Manager Revenue Strategy / Investigations Manager	4 November 2004

    Advising of the process undertaken in regard to the Development with Vision policy and the funding implications. Further advising that to implement the policy council needs to decide whether or not to endorse the existing policy, preferred funding strategies and appropriate governance mechanisms.

    Recommending that the committee endorses the Development with Vision policy and defer definitive decisions regarding scope, funding policy and governance mechanisms to a workshop of Council or an appropriate committee to be convened as soon as practicable.

    The attachment for this item is contained separately in a confidential agenda.

    [ATTACHMENT 15]

    Pages 157 - 166

16. OVERVIEW REPORT : FINANCIAL AND DEVELOPMENT CONTRIBUTIONS

    J Duthie
    Group Manager City Planning	3 November 2004

    Advising that financial contributions and development contributions are two mechanisms by which the council can charge new developments for the direct cost of growth. Further providing an overview of the existing policies in place.

    Recommending that officers continue to work towards a development contribution policy for community infrastructure / facilities and stormwater. Further recommending that other policies relating to development contributions be progressed and the associated costs for this work.

    [ATTACHMENT 16]

    Pages 167 - 180

17. THE ROLE OF AUCKLAND CITY IN ECONOMIC DEVELOPMENT AND TOURISM

    G Hewison
    Group Manager, Economic Development	18 November 2004

    Advising of Auckland City's role in economic development and the strategies which are currently being utilised.

    Recommending that a report be prepared for the consideration of the Economic Development and Sustainable Business Committee by February 2005 presenting an agenda for economic development with a view to making recommendations for the 2005/2006 annual plan.

    [ATTACHMENT 17]

    Pages 181 - 192

18. OVERVIEW REPORT : COMMUNITY SAFETY

    M Vinall
    Manager Community Planning	10 November 2004

    Advising of the perception of the role of council with regards to community safety can grow and deliver an improved service to residents. Outlining the current approach to safety and law and order along with identifying some opportunities for potentially expanding council's role.

    Recommending that council's role in safety and crime prevention evolve to encompass broader issues regarding community safety to improve peoples' perceptions of community and personal safety.

    [ATTACHMENT 18]

    Pages 193 - 200

19. 2005/2006 ANNUAL PLAN POLITICAL PROCESS

    G Harvey
    Committee Manager	18 October 2004

    Providing an overview for the proposed political process for the 2005/2006 annual plan.

    Recommending changes to some stakeholder forums and councillor briefing process surrounding the combined committees.

    [ATTACHMENT 19]

    Pages 201 - 206

20. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    G Harvey
    Committee Manager	12 November 2004
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Development with Vision Policy and Funding Implications	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]